6540--Ophthalmology Stretcher Procedure Chairs Black Hills VA HealthCare System
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 36C26326Q0202
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339115 Ophthalmic Goods Manufacturing
- Place of performance
- Department of Veterans Affairs VA Black Hills Health Care System Fort Meade SD 57741
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Black Hills VA Healthcare System, part of the Department of Veterans Affairs Veterans Integrated Service Network 23, is seeking vendors for Ophthalmic Stretcher Procedure Chairs through a sources sought/market research solicitation (Solicitation Number 36C26326Q0202). The chairs must meet specific salient characteristics including a 500-pound weight capacity, height range of 20-40 inches, concave contoured head pads, 120V power supply, and an oxygen tank holder. This is a market research notice only, meaning no contract awards will be made from this announcement; however, interested vendors should submit proof of capability, contact information, and organizational details by December 16, 2025 at 5:00 PM Central Time via email to brian.whalen-crichton@va.gov. Vendors must also respond to supplemental questions regarding their socio-economic category and whether the supplies can be sourced through existing government contracts such as the Federal Supply Schedule or General Services Administration agreements. The evaluation will consider the vendors' ability to deliver to the VA Black Hills Medical Center in Fort Meade, South Dakota during standard working hours (7:00 AM to 3:00 PM, Monday through Friday, excluding federal holidays).
This solicitation includes no set-aside designation at the current time; however, the notice indicates that the final solicitation may potentially be set aside for Veteran Owned Small-Businesses, Service Disabled Veteran Owned Small-Businesses, or Small Businesses, with corresponding subcontracting limitations that would apply if such a designation is made. No incumbent contractors or current contract values are identified in this sources sought notice. The specific quantity of chairs required and the total budget allocation are not disclosed in this market research phase, as the primary objective is to identify capable vendors and gather competitive pricing information to inform the government's acquisition strategy. Vendors are encouraged to reference existing government contract vehicles if the requested supplies are available through such arrangements, which could streamline the procurement process if a formal solicitation follows this market research phase.
Notice text
The Black Hills VA Healthcare System requires Ophthalmic Stretcher Procedure Chairs in accordance with the draft Statement of Work (SOW) below.
This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a description of proof of capability to: brian.whalen-crichton@va.gov on or before December 16th, 2025 17:00 CT. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
1.
Identify your organization's socio-economic category.
2.
State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
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*If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.*
*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.*
Statement of Work
Introduction
The VA Black Hills has a requirement to purchase an with the salient characteristics below. This requirement is in support of a brand name or equal requirement.
Brand Name or equal
If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.
Clearly identify the item by-
(i) Brand name, if any; and
(ii) Make or model number;
(iii) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
(iv) Clearly describe any modifications the offeror plans to make in a product to make it conform to the requirements listed here. Mark any descriptive material to clearly show the modifications.
Salient Characteristics
Reclining Ophthalmic Surgical Chair weight capacity of 500 lbs
Chair height range of 20 inches to 40 inches
Concave contoured head pads at sizes 4 , 4.5 and 5
120V Power
O2 Tank Holder
Delivery and Receiving
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.
Contractor shall include the PO# on the shipping label and packing slip to make sure it can be tracked when item is delivered to the Black Hills VA.
Contractor will ship or deliver the items to address below:
VA Black Hills Medical Center Fort Meade
113 Comanche Rd
Fort Meade, SD 57741
Working hours:
Deliveries are accepted Monday through Friday from 7:00 am 3:00 pm. Deliveries are not accepted on weekends or federal holidays listed below:
Observed Federal Holidays:
New Year s Day Martin Luther King Birthday
Washington s Birthday Memorial Day
Juneteenth Independence Day
Labor Day Columbus Day
Veteran s Day Thanksgiving Day
Christmas Day
Files
| File | Type | Posted |
|---|---|---|
| 36C26326Q0202.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6540--Ophthalmology Stretcher Procedure Chairs Black Hills VA HealthCare System | Solicitation | |
| 6540--Ophthalmology Stretcher Procedure Chairs Black Hills VA HealthCare System | Solicitation | |
| 6530--Ophthalmology Stretcher Procedure Chairs Black Hills VA HealthCare System | Solicitation | |
| This notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 6515--Exam Tables | Veterans Integrated Service Network 4 | No set-aside | |
| 6515--Smart Stretchers for the Castle Point VA Medical Center. | Veterans Integrated Service Network 2 | Service-Disabled Veteran-Owned Small Business |
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