6540--NX EQ Ophthalmic: Image Digitization System (VA-26-00079075)

ZEISS® FORUM IMAGE DIGITIZATION SYSTEM: OPHTHALMIC

2

REQUEST FOR INFORMATION

Introduction:

This is a Request for Information (RFI) issued for conducting market research. This RFI constitutes neither a Request for Quote (RFQ), Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to a contract for any services described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI.

The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS) or Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties re responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. This is a request for information and does not obligate the Government in any way, nor does it commit the Government to any specific course of action. Product information, brochures, part numbers, and/or other description information may be included with the submission.

Requirements:

The Veterans Health Administration (VHA) requires the Zeiss® FORUM Image Digitization System: Ophthalmic, a brand name image digitization and management platform used to acquire, digitize, store, view, and print ophthalmic images. The system will support clinicians across VA medical centers and facilities in managing images produced by fundus cameras, fluorescein angiography devices, and other ophthalmic imaging instruments. Quantity will be specified in the solicitation s line-item schedule.

Zeiss® FORUM Image Digitization System: Ophthalmic is designed to acquire and digitize ophthalmic (e.g., fundus camera, fluorescing angiography) images for viewing, storage, and/or printing. The imaging system typically consists of a digital camera, usually in the form of a microchip (a charge-coupled device [CCD]); digital processors for image enhancement; electronic recorder storage (e.g., CD-ROM); and printers. Ophthalmic digitization systems are intended mainly to obtain images taken from fundus and fluorescing angiography cameras.

The period of performance is comprised of a 12-month base period, four 12-month options periods. The option periods are required for continued support services.

This requirement will be solicited and awarded IAW (FAR) 6.103-1, Only One Responsible Source and no Other Supplies or Services Will Satisfy Agency Requirements, Application for Brand-Name Descriptions.

The ZEISS FORUM ophthalmic image digitization system is a software-based data management solution that runs on standard PC or Mac hardware; its key technical parameters are defined as minimum hardware and software requirements rather than as a single fixed device configuration. Below is an outline of the main parameters, attributes, values, and sustainability considerations, focused on processor, memory, screen, and product requirements.

Parameter

Attribute

Value

System Type

Category

Ophthalmic data and image management software (Archive & Viewer).

Processor (Archive PC)

Minimum CPU

Intel Core i5, 11th generation.

Processor (Viewer PC)

Minimum CPU

Intel Core i5, 11th generation.

Processor (FORUM Office PC)

CPU Model

Intel Core i7 8700, 6 cores, up to 4.6 GHz.

RAM (Archive PC)

Minimum / recommended

8 GB minimum, 16 GB recommended.

RAM (Viewer PC)

Minimum / recommended

8 GB minimum, 16 GB recommended.

RAM (FORUM Office PC)

Installed

32 GB internal RAM.

Disk (Archive PC)

Free Capacity

Minimum 200GB

Disk (FORUM Office PC)

Configuration

256 GB SSD + three 2 TB HDDs.

Screen (Archive PC)

Min / recommended resolution

1280 × 800 min; 1680 × 1050 or higher recommended.

Screen (Viewer PC)

Min / recommended resolution

1280 × 800 min; 1920 × 1080 or higher recommended.

Screen (FORUM Office)

Size / resolution

24 inch LED, 1920 × 1080.zeiss+1

Operating system (PC)

Supported OS

Windows 10/11 (64 bit), Windows Server 2016/2019/2022/2025.

Sustainability

Design Goals

Material and energy efficiency, recyclability, reduced paper, waste and packaging.

Description

Part no.

Sustainable Product Certification, Designation, (Revolutionary Far Overhaul (RFO) 52.223-23 (NOV 2025))

Quantity

FORUM® Archive and Viewer Pkg. (v4.0) (incl: 1 Archive, 3 Viewer, 3 DICOM CZM Instr. Connection)

000000-2131-312

NA

NA

FORUM® Glaucoma Workplace 2.0 (includes 3x user licenses (US Combined Report)

000000-2078-492

NA

NA

FORUM® Enterprise Package (incl. VNA, LDAP/SSO, Enterprise Backup

FORUM® ENT PKG

NA

NA

FORUM® Glaucoma Workplace user license (v3) (Qty 1)

000000-2020-237

NA

NA

FORUM® Viewer license, floating (v3)

306601-8530-100

NA

NA

Multi-Site Access License (v3) (one license per FORUM® server)

306601-8530-100

NA

NA

Scheduled forwarding license (v3) (one license per FORUM® server)

306601-8530-111

NA

NA

FORUM® Assist Match 1.4 (v4.0) Now incl. in FORUM® Ofc & Archive

26602-1158-323

NA

NA

FORUM® Tablet interface license (v3) (one license per FORUM® server)

306601-8530-130

NA

NA

HFA - Cirrus Review Software Combined Reports site license (v3) (one license per FORUM® server) 250 per hour

000000-2143-476

NA

NA

Extended Video Site License (v3) (one license per FORUM® server) with Cataract Suite Marker less - Special Offer

000000-2117-638

NA

NA

ZEISS Retina Workplace 2.0 (US) - Includes License Pack and 3 User Licenses

000000-2127-615

NA

NA

ZEISS Retina Workplace User License

000000-2127-546

NA

NA

FORUM®-HL7 interfaces (includes EMR, HIS, HL7-ADT and HL7-ORM) (v3)(one license per FORUM® server)

306601-8530-107

NA

NA

FORUM® Bi-directional DICOM interface license to CZM instrument (v3)

306601-8530-101

NA

NA

FORUM® interface license to 3rd party DICOM instruments includes Link net 1.0 + 3rd party DICOM Instrument

306601-8530-103

NA

NA

FORUM® Uni-directional DICOM file import license for 3rd party instruments (v3)

306601-8530-104

NA

NA

Large Server

Large Server

NA

NA

Medium-Small Server

Medium/Large Server

NA

NA

Medium-Small Server

Medium/Large Server

NA

NA

Small Server

Small Server

NA

NA

Please submit a response to how your company can satisfy the requirements above. Responses should be no longer than 4 pages.

Include the following identification information:

Name of Company

Address

Point of Contact

Phone Number

Fax Number

Email address

CAGE Number

Company Business Size and Status for NAICS (enter in current NAICS code for requirement)

NAICS code(s)

Any Schedules held on General Services Administration (GSA), Government-Wide Acquisition Contracts (GWAC) held on SAM.gov or any other schedule not mentioned above to assist in determining acquisition strategy if you are included in one or more. Please also include Contract Number, expiration date, etc.

Socioeconomic data: If you are a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and with subcontracting limitations in 13 CFR 125.6 in execution of this effort?

Responses:

Responses are due no later than August 13, 2026, at 2:00PM EST via the SAM.gov portals. Mark your response as Proprietary Information if the information is considered business sensitive. Or provide your response no later than August 13, 2026, at 2:00PM EST to kalil.oneal@va.gov.

Post RFI Phase

Based on market research results, the RFP/RFQ may be made available on GSA and /or SAM.gov. It is the responsibility of interested parties to regularly monitor the SAM.gov for updates. The government will not provide hard copies of the solicitation once issued. Interested parties are responsible for monitoring the website and downloading the solicitation, its attachments, and any amendments from the internet site identified above when/if issued. All information regarding the procurement is provided herein, and no additional information shall be provided at this time.