6530--NX EQ ENVIRONMENTAL DISINFECTION SYSTEMS: Ultraviolet (UVD) (VA-23-00027000)

1.0 DESCRIPTION

This requirement will be in accordance with (IAW) FAR clause 52.211-6, Brand Name or Equal, which requires the offeror indicate that each product being offered as an equal product to the Surfacide® Environmental Disinfection: Ultraviolet (UV). For each equal product, the offeror must include a description reflecting the salient characteristics (SCs) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements

The Contractor must demonstrate the ability to meet all requirements for the Sources Sought Notice. The objective is to provide Environmental Disinfection: Ultraviolet (UV) to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base 12-months with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is Environmental Disinfection Systems: UV is 333413 Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing, Product Service Code: 6530 Hospital Furniture, Equipment, Utensils and Supplies; the associated size standard is 500 employees. The FAR Provision found at 52.204-7(b)(1) requires that all interested offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Veterans Small Business Certification (VetCert) database at: https://veterans.certify.sba.gov, at the time of proposal submission.

The Government's intent is for vendors to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name, brand name or equal, and part number.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice.

This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Environmental Disinfection Systems: UV product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Environmental Disinfection Systems: UV; UV designed to kill, remove, or render inert pathogenic microorganisms present in a closed environment and on hard inanimate surfaces and objects located in that environment. These systems are intended to remove microorganisms from the environment (i.e., most viruses and bacteria, including mycobacteria) but not necessarily all microbial forms such as spores. There are several different technologies appropriate for use by the systems, including UV radiation using dedicated lamps (e.g., mercury, xenon) and systems using hydrogen peroxide vapors as a chemical disinfectant. Other less frequently used technologies are also available (e.g., ozone gas), however this is a request for an UV-C system only. Environmental Disinfection Systems: UV are intended for short-term use (e.g., from several minutes to a few hours) in patient rooms, operating rooms, and other healthcare facility closed areas.

The following Contract Line Items are being considered:

Contract Line Item#

Part Number

Description

Base Yr

OY 1

OY 2

OY3

OY 4

0001

1271000

Surfacide Helios Triple Emitter UVC System

5

5

5

5

5

0002

1284000

Surfacide Helios Dual Emitter UVC System

5

5

5

5

5

0003

1283000

Surfacide Helios Single Emitter UV-C System

10

10

10

10

10

0004

1208000

Surfacide Helios Single Add-On Emitter Only

10

10

10

10

10

0005

3209000

UV-C Emitter Power Cord

30

30

30

30

30

0006

3295002

Tablet Charging Cord-USC

30

30

30

30

30

0007

3263002

Control Tablet (Galaxy Tab Active3 LTE)

30

30

30

30

30

0008

3263001

Control Tablet (Galaxy Tab Active2 LTE)

30

30

30

30

30

0009

3222000

Lamp (Single)

25

25

25

25

25

0010

3265002

Tablet Holder Locking

25

25

25

25

25

0011

3324000

Adapter - AC/DC Wall Mount Adapter Multi Plug (Wall Plug)

30

30

30

30

30

0012

3323001

Joby Tripod

15

15

15

15

15

0013

3317000

Patient Tent Cards

100

100

100

100

100

0014

3313000

Joiner Tote Bag

10

10

10

10

10

0015

3296000

Surfacide UV-C Blue Caution Tape

10

10

10

10

10

0016

3295001

Motion Sensor Charging Cord

10

10

10

10

10

0017

3288000

Tablet Cover

20

20

20

20

20

0018

3265000

Tablet Cradle (No Mount)

20

20

20

20

20

0019

3264000

Tablet Mount (No Cradle)

20

20

20

20

20

0020

3037000

Replacement Caster (Locking)

20

20

20

20

20

0021

1282000

UV-C Replacement Lamps (3 Pack)

20

20

20

20

20

0022

1280000

Tower Storage Covers (Set of 3)

20

20

20

20

20

0023

1279000

Joiner with Warning (w/out Tablet Holder or Motion Sensor)

20

20

20

20

20

0024

UVC254-TRI-P

Intellego Dosimeters 254nm Tri Card (Pouch includes 25 Cards)

100

100

100

100

100

0025

3312000

UV-C Emitter Power Cord

15

15

15

15

15

0026

1285000

Motion Sensor Unit (NO Joiner)

15

15

15

15

15

0027

5190000S

SURFcloud Software Support and Licensing

30

30

30

30

30

0028

1287000

Joby with Motion Sensor

15

15

15

15

15

0029

1252000

Joiner with Motion Sensor

15

15

15

15

15

0030

1261000

Joiner with Tablet Holder

15

15

15

15

15

0031

3297000

Caution Sign Banner

30

30

30

30

30

0032

UVC254-TRI-S

Intellego Dosimeters 254nm Tri Card (Per Card)

100

100

100

100

100

0033

3294000

Microfiber Cleaning Cloth

25

25

25

25

25

0034

3035000

Replacement Caster (Non-Locking)

10

10

10

10

10

0035

3289000

Tower Storage Cover (Single)

15

15

15

15

15

0036

3037001

Replacement Caster- Locking (Grey)

15

15

15

15

15

0037

3035001

Replacement Caster- Non-locking (Grey)

10

10

10

10

10

0038

3263003

Control Tablet (Active 3 Non-LTE)

20

20

20

20

20

0039

5170000S

SURFcare Software Support and Service Annual Agreement

30

30

30

30

30

The Department of Veterans Affairs (VA) is seeking vendors who can provide Surfacide® Environmental Disinfection: Ultraviolet (UV) or equal as listed above which meet all the following salient characteristics:

CLIN s 0001-0003 apply to the following SC s.

SC #

Salient Characteristics

Method of Evaluation

Vendor s Provide Page #

Where Each SC is Met in Your Technical Literature

SC 1

Must be in compliance and marked with Electrical Testing Laboratories (ETL) Safety Standards.

Literature Review

SC 2

Multiple safety features to include motion detection

Literature Review

SC 3

Operator does not have to enter the room to start or stop the device (example: remote control)

Literature Review

SC 4

Minimum Cleaning time of 10 minutes

Literature Review

SC 5

Can clean a room with a single placement in the room

Literature Review

SC 6

The minimum hours of the lamps 9,000 hr.

Literature Review

SC 7

Must be 100% UV-C device

Literature Review

SC 8

Results after use can be confirm or validate efficacy via UV-C Dosimeter

Literature Review

CLIN s 0004-0039 apply to the following SC s.

SC #

Salient Characteristics

Method of Evaluation

Vendor s Provide Page #

Where Each SC is Met in Your Technical Literature

SC 9

Replacement parts or accessory that are compatible with CLIN 0001 0003

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

Responses to this Sources Sought Notice shall include the following:

Full name and address of company

DUNS number/ CAGE Code/ SAM UIE

Business Size

Manufacturer or Distributor

If distributor provide full name, business size and address of manufacturer

Country of Origin designation for all products

Ability to provide uninterrupted supply of products on a national scale

Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.