6525--RIT Radiation Therapy QA Software for Clement J. Zablocki VA Medical Center

DEPARTMENT OF VETERANS AFFAIRS

Justification for Sole Source Award IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252-21-AP-3430

Contracting Activity:

Department of Veterans Affairs

Great Lakes Acquisition Center, NCO-12

115 South 84th Street, Suite 101

Milwaukee, WI 53214-1476

Department of Veterans Affairs

Clement J. Zablocki VA Medical Center

5000 W. National Ave, Bldg. 111

Milwaukee, WI 53295-0001

Identify purchase request number: 695-21-3-969-0196

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Clement J. Zablocki VA Medical Center located in Milwaukee, Wisconsin has a sole source requirement for RIT Radiation Therapy QA Software, which will be awarded as a firm fixed price contract. This procurement is intended to be used in the Radiation Oncology Department in order to assist in departmental operations. The software will be installed on VA owned device by Biomedical VA Staff.

Estimated Amount: $X.XX

Unique characteristics that limit availability to only one brand, with the reason no other supplies or services can be used:

Working in synchronization with the linear accelerators, this software will easily automate the LINAC image QA and obtain quantitative, repeatable analysis for all tests. The RIT Complete system can generate full reports of all imaging tests that can be automatically tracked with RIT trend. This software is necessary for maintaining the quality of diagnostic images, to minimize radiation exposure and to be cost effective.

Description of market research conducted and results or statement why it was not conducted:

Original Equipment Manufacturer (OEM) for this requirement is Radiological Imaging Technology who is considered a small business (SB) per System for Award Management (SAM) Reps & Certs. Received an email from Client Services Manager Sarah Calvert that their company does not have any authorized distributors.

VIP query on August 19, 2021 with keywords Medical Imaging , Radiation Therapy , Image Quality , or Imagining QA did no produce Service-Disabled/Veteran-Owned Small Businesses (SD/VOSB).

SBA DSBS NAICS 541519 and keyword RIT revealed zero small businesses.

Unable to locate part numbers on schedule; therefore, items will be considered open market.

Intent to sole source notice 36C25221Q1088 was posted for a minimum of six days with statement of work (SOW) to negotiate a limited source contract with Radiological Imaging Technology that rendered no additional interested parties.

Market research indicates that this procurement shall be sole sourced to Radiological Imaging Technology who is a small business IAW FAR 6.302-1(c), FAR 13.106-1(b)(1), 13 CFR § 121.406(a)(1).

Contracting Officer's Certification:

Purchase is approved in accordance with FAR 13.106-1. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

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Prepared by Carl R. Weber Contract Specialist

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Thomas H. Chesak Contracting Officer Awarded contract 36C25221P1342 to RADIOLOGICAL IMAGING TECHNOLOGY for 34045.00000000 on 2021-08-27.