6525--Radiation Monitoring Dosimetry Service

This is a combined synopsis/solicitation for commercial items in accordance with FAR Part 13 prepared with the format in Subpart 12.6, as supplemented with additional information included in this notice. The acquisition strategy will be an unrestricted competition to best meet the needs of the Government. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation number 36C26222Q0007 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This is an unrestricted competition. This will be a firm fixed price award, provisions associated with this procurement; NAICS code 334510 and small business size standard is 1,250 employees.

(v) The technical specifications are listed as brand name or equal (FAR 52.211-6 is applicable). For equal items, please include technical specifications of the Radiation Dosimetry System and components. If technical specifications showing how the equal product meets the salient characteristics are not included, your quote will be considered non-responsive.

Item #

Manufacturer

Description

Qty

1

Landauer

Luxel P Badge, monthly

456

2

Landauer

Luxel P Badge, quarterly

956

3

Landauer

ALARA memo per memo fee

277

4

Landauer

TLD Service (Type S), monthly

168

5

Landauer

TLD Service (Type S), quarterly

32

6

Landauer

Additional Dosimeters

35

7

Landauer

Luxel Unreturned Dosimeter Fee

277

8

Landauer

TLD/S Unreturned Dosimeter Fee

10

9

Landauer

ALARA annual reporting, annual fee

1

10

Landauer

ALARA annual reporting

299

11

Landauer

ALARA memo

25

12

Landauer

ALARA Quarterly Report base

4

13

Landauer

METER report

12

14

Landauer

NRC equivalent annual Form 5

1

15

Landauer

NRC equivalent termination Form 5

299

16

Landauer

Dosimetry Report copy different site

810

17

Landauer

RaySafe Realtime dosimetry

2

18

Landauer

Sort & Pack Fee, Single Ship Site

18

19

Landauer

RadFacts dashboard on myLDR per person

2100

20

Landauer

Statistical Summary Annual Report

1

21

Landauer

Statistical Summary Annual Report, per person

299

22

Landauer

ALARA Quarterly report per person

700

****Please refer to Salient Characteristics for full details.****

NOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics outlined above. The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered non- responsive and not considered for award.

Vendor Requirements:

1. Vendor shall provide delivery.

2. Vendor shall provide original equipment manufacturer (OEM) comprehensive warranty on the product(s) starting from the first day of delivery.

3. Vendor provides guarantee equipment is free of defects.

4. Authorized distributor letter

5. FOB Destination delivery shall occur within 90 business days after award to the following destination address: Department of Veterans Affairs VA Long Beach Healthcare System 5901 E. 7th St. Long Beach, CA 90822.

(xii) Quotes are to be received no later than 12:00PM PST, September 30, 2021 at email address: Hanan.Chaaban@va.gov, subject Quote: # 36C26222Q0007 [VENDOR NAME] late quotes shall not be accepted. Telephone responses shall not be accepted.

Salient Characteristics

1. Optically stimulated luminescence (OSL) [aluminum oxide Al2O3] whole-body dosimeters that can assess x-ray, gamma and beta exposure.

2. Lithium fluoride thermo-luminescent dosimeters (TLD) for assessing extremity exposure.

3. Neutron detection dosimeters that can assess fast, intermediate and thermal neutron exposure via solid state track etching. Neutron dosimeter shall have the capacity to be integrated into OSL whole-body dosimeters which will allow this dosimetry to be used as a whole body (personnel) dosimeter.

5. OSL whole-body dosimeters with emergency response re-read capabilities and the demonstrated ability to record radiation exposures as low as at 1 mrem increments. Including the ability to determine if the exposure was dynamic or static.

6. Master controls (dosimeters used for assessing background radiation during transit and storage) at no charge for all types of dosimeters.

7. OSL environmental (for a physical area such as a room) dosimeters.

8. Dosimeters will have permanent waterproof identification labels that cannot be smeared and/or removed and must provide barcode capability.

9. Dosimeters shall be identified by clearly visible icons that show where the dosimeter is to be worn.

10. Extremity badges shall be provided in at least three different sizes (e.g. small, medium, and large)

11. Color coding shall be used on all dosimeters to identify the specific wear period for that dosimeter.

12. Provide a real-time electronic dosimetry system and display that can be used in a clinical setting for high risk fluoroscopic procedures such as those in interventional radiology; vascular surgery; and cardiac catheterizations. The system must be wireless between the detector and the display. Dose reproducibility must be within 10 percent. The display screen must be at least 10 (diagonal viewing) and a touch screen.

The dosimetry provider must provide radiation monitoring services that meet the following criteria:

1. All radiation dosimetry services must meet current 10 CFR Part 20 reporting and recording requirements including appropriate controls to ensure the protection of personally identifiable information (PII). There must be a method to securely transmit PII between the vendor and the customer (e.g. via a secure internet site). The PII that will be transmitted includes full names, social security numbers, and dates of birth.

2. Reports of radiation exposures must be made on NRC Form 4 and NRC Form 5 or their equivalent. Reports must also be supplied electronically upon request in a format which meets the NRC "REMIT" format.

3. On-line support for on-line exposure reports, shipment tracking and account maintenance transactions (i.e. dosimeter add/delete/reactivate administrative capabilities, spare badge assignments, addition of previous exposure history to current records).

4. On-line support shall provide unlimited access to a helpline or equivalent.

5. Twenty-four hour emergency dosimeter processing service upon request.

6. Exposure reports shall be supplied within 8 working days from receipt of dosimeters.

7. A separate fetal dosimetry monitoring program which includes cumulative totals on exposures from year to year.

8. As Low As Reasonably Achievable (ALARA) notification and immediate phone notification and faxed memo for high exposures for any processed dosimeter exceeding specified ALARA trigger limits.

9. Termination report summaries of personnel radiation exposures shall be supplied within 30 days of notice of terminating a participant badge.

10. ALARA report summaries will be provided on a quarterly basis with an additional annual ALARA review summary for all monitored employees for all accounts.

11. Dosimeters shall be supplied seven business days before the beginning of any designated wear period to allow time for distribution once received.

12. Monthly report listing dosimetry results at other institutions in reports shall sum each

individual s exposures across all facilities for comparison with regulatory limits. This item applies when other institutions use the same dosimetry provider.

13. Reports of dosimeters that are unreturned during a wear period.

14. At a minimum the provider must demonstrate the following internet-based capabilities:

a) Add, delete, and transfer personnel dosimeters including fetal badges

b) Records access: downloadable exposure (dose) history, badge types, ALARA results, add lifetime cumulative exposure history from other institutions (if same dosimetry provider), search historical reports, and manage unreturned dosimeters