6525--Pentero 800S
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C24825Q1153
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The James A. Haley Veterans Hospital in Tampa, Florida, through the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8, has issued a Sources Sought Notice for the procurement of one surgical microscope system for their Otolaryngology clinic. The hospital currently experiences scheduling conflicts and delays with a single shared microscope between Otolaryngology and Neurosurgical sections, resulting in Veterans being referred to community care providers due to prolonged wait times. The required system must include advanced visualization capabilities with Depth+ mode, Resolution Enhancer technology, 4K camera functionality, Infrared 800 Module, co-observation features with foldable tube, and intuitive touchscreen GUI. Vendors must demonstrate their capability to meet or exceed the specified technical standards and provide comprehensive installation, training, and technical support services. The response deadline for this Sources Sought Notice is September 12, 2025, at 10:00 Eastern Time.
This procurement opportunity does not utilize any set-aside designations and is open to all qualified vendors. The solicitation requires delivery and installation within 14 weeks after receipt of order, with the contractor responsible for all pre-site preparation, commissioning labor, and providing a one-year warranty. The complete system package includes multiple specialized components such as 2x Widefield Push-in Eyepieces, co-observation equipment, HFC Foot control panel, 4K camera with cables, and a 24-inch monitor cover. Vendors must submit electronic responses indicating their company size, product origin, lead times, and authorized distributor information. The notice emphasizes that this is an informational market research effort under solicitation number 36C24825Q1153 and does not guarantee that a future solicitation or contract award will occur.
Notice text
Sources Sought Notice
1. GENERAL:Â The James A. Haley Veterans Hospital, located at 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, is seeking sources for the procurement of one (1) surgical microscope for the Otolaryngology clinic.
2. BACKGROUND:Â Currently, the Otolaryngology and Neurosurgical sections share a single surgical microscope, which has led to scheduling conflicts and delays, causing some Veterans to be referred to community care providers due to prolonged wait times.
3. PURPOSE:Â The objective is to procure a surgical microscope that will support the surgical needs of the Otolaryngology/Microvascular reconstructive surgeries, ensuring operational backup when the primary microscope is unavailable.
4. SCOPE:Â This sources sought notice invites responses from vendors capable of providing a surgical microscope that either meets or exceeds the specified standards and characteristics.
5. PHYSICAL CHARACTERISTICS:Â The required deliverables include:
One (1) surgical microscope system
One (1) 2x Widefield Push-in Eyepieces 12.5x
One (1) Co-observation Face-to-face with foldable tube and 2x eyepieces
One (1) Infrared 800 Module
One (1) Resolution Enhancer, adapter dock, and storage solution
One (1) 4K Camera 2160P, HDMI Cable, HD-SDI cable (10m)
One (1) Monitor cover (24" monitor)
One (1) HFC Foot control panel
All required pre-site preparation, installation, and commissioning labor
6. FUNCTIONAL AND PERFORMANCE CHARACTERISTICS:
Advanced Visualization System with extended optical capabilities.
Depth+ mode for higher resolution in the outer area of the current focal point.
Resolution Enhancer for additional clarity at the submillimeter level including adapter dock and storage solution.
Effortless handling supporting the surgeon s movements.
Modern and intuitive GUI on a high-definition touch screen.
Foldable tube feature.
7. SOFTWARE:Â There is no additional software requirement for this equipment.
8. TRAINING:Â The Contractor will provide training and technical support for the hardware's use.
9. WARRANTY OF EQUIPMENT:Â A warranty coverage for one (1) year from the acceptance of the completed systems is required.
10. DELIVERY SCHEDULE:Â All items must be delivered and installed within 14 weeks after receipt of order (ARO).
11. PLACE OF DELIVERY:Â To be determined (TBD).
Response Submission:Â Interested vendors who believe they have the capability to fulfill these requirements should submit their responses electronically, detailing their ability to meet or exceed the stated specifications by [9/12/2025]. Submissions should include supporting documentation validating the capability of the proposed product. Also include the following: Lead time, Company Size, Origin, and authorized distributors if applicable.
Disclaimer:Â This notice is for informational purposes only and does not constitute a request for proposal or promise to issue a solicitation in the future. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.
Contact Information:Â [Marcus.Lewis2@va.gov]
Files
| File | Type | Posted |
|---|---|---|
| 36C24825Q1153_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6525--Pentero 800S | Award Notice | |
| 6525--Pentero 800S | Solicitation | |
| This notice | Pre-Solicitation |
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