36C24825Q1153_1.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. GENERAL: The James A. Haley Veterans’ Hospital, located at 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, is seeking sources for the procurement of one (1) surgical microscope for the Otolaryngology clinic.

2. BACKGROUND: Currently, the Otolaryngology and Neurosurgical sections share a single surgical microscope, which has led to scheduling conflicts and delays, causing some Veterans to be referred to community care providers due to prolonged wait times.

3. PURPOSE: The objective is to procure a surgical microscope that will support the surgical needs of the Otolaryngology/Microvascular reconstructive surgeries, ensuring operational backup when the primary microscope is unavailable.

4. SCOPE: This sources sought notice invites responses from vendors capable of providing a surgical microscope that either meets or exceeds the specified standards and characteristics.

5. PHYSICAL CHARACTERISTICS: The required deliverables include:

· One (1) surgical microscope system

· One (1) 2x Widefield Push-in Eyepieces 12.5x

· One (1) Co-observation Face-to-face with foldable tube and 2x eyepieces

· One (1) Infrared 800 Module

· One (1) Resolution Enhancer, adapter dock, and storage solution

· One (1) 4K Camera 2160P, HDMI Cable, HD-SDI cable (10m)

· One (1) Monitor cover (24" monitor)

· One (1) HFC Foot control panel

· All required pre-site preparation, installation, and commissioning labor

6. FUNCTIONAL AND PERFORMANCE CHARACTERISTICS:

· Advanced Visualization System with extended optical capabilities.

· Depth+ mode for higher resolution in the outer area of the current focal point.

· Resolution Enhancer for additional clarity at the submillimeter level including adapter dock and storage solution.

· Effortless handling supporting the surgeon’s movements.

· Modern and intuitive GUI on a high-definition touch screen.

· Foldable tube feature.

7. SOFTWARE: There is no additional software requirement for this equipment.

8. TRAINING: The Contractor will provide training and technical support for the hardware's use.

9. WARRANTY OF EQUIPMENT: A warranty coverage for one (1) year from the acceptance of the completed systems is required.

10. DELIVERY SCHEDULE: All items must be delivered and installed within 14 weeks after receipt of order (ARO).

11. PLACE OF DELIVERY: To be determined (TBD).

Response Submission: Interested vendors who believe they have the capability to fulfill these requirements should submit their responses electronically, detailing their ability to meet or exceed the stated specifications by [9/12/2025]. Submissions should include supporting documentation validating the capability of the proposed product. Also include the following: Lead time, Company Size, Origin, and authorized distributors if applicable.

Disclaimer: This notice is for informational purposes only and does not constitute a request for proposal or promise to issue a solicitation in the future. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Contact Information: [Marcus.Lewis2@va.gov]

Sources Sought Notice