6520--621-23-2-354-0020 - dental handpieces, motors, and components

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The solicitation number is 36C24923Q0219. This is a request for quotes (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02.

This solicitation is set-aside 100-percent for Service-Disabled Veteran-Owned Small Business (SDVOSB).

The applicable NAICS code is 339114 - Dental Equipment and Supplies Manufacturing. The small business size standard for this NAICS is 750 employees. In accordance with SBA Nonmanufacturer Rule Class Waiver Database dated June 2022 and available online at Non-manufacturer rule class waiver list (sb https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-lista.gov), the nonmanufacturer rule is waived for this NAICS.

A list of the required items, delivery location, and delivery requirements is attached to this solicitation document.

FAR Provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition. Addenda to the provision are noted below.

FAR Provision 52.212-2 Evaluation-Commercial Products and Commercial Services applies to this acquisition and is incorporated by full text below.

In accordance with the requirements at FAR 52.212-1(b)(8), responses to this solicitation shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and is included in full text below.

Quotes are due no later than April 10, 2023 at 12:00 p.m. Central Time to Doug Huddy at douglas.huddy@va.gov.

Questions regarding this solicitation are due no later than April 4, 2023 at 9 a.m., Central Time to Doug Huddy at douglas.huddy@va.gov. Questions shall be submitted via email only.

Prospective contractors are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during the solicitation process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer only.

Required Items

In accordance with FAR 52.211-6, this is a Brand Name or Equal requirement.

The Brand Name items are listed in the schedule below. In order to be considered, items quoted that are not the brand name must clearly demonstrate that the quoted items meet the identified salient characteristics.

Of particular importance are the requirements found in items 2), 7), and 8) of the below Salient Characteristics, requiring connectivity to existing equipment. Items shall be able to connect to existing equipment without any alteration to the existing equipment. Responses to this notice shall indicate the proposed items ability to connect to existing equipment.

CLIN

Brand

Description

Price

QTY

Ext. Price

Pack For

1

A Dec/KaVo

ADec-54.0807.01 - 54.0807.01 - Kit,Tubing ASSY,Medium,Kavo,OTC

Â

10

Â

Koxville

2

A Dec/KaVo

ADec-54.0831.00 - 54.0831.00 - Electric HS,Standard Head,E25L,1:5,Ex

Â

80

Â

Koxville

3

A Dec/KaVo

ADec-54.0835.00 - 54.0835.00 - Electric LS,E20L,1:1,Expert Matic,E-s

Â

80

Â

Koxville

4

A Dec/KaVo

ADec-54.0825.00 - 54.0825.00 - Air LS,Restorative,S10K,1:1,181K,Smar

Â

80

Â

Koxville

5

A Dec/KaVo

ADec-54.0838.00 - 54.0838.00 - Motor,Electric HDPC,KL 703

Â

160

Â

Koxville

6

A Dec/KaVo

54.0846.00 - Tubing,Control Motor,Medium,Kavo,OTC - to include EMC-703 Controller, Tubing & KL 703 LED Motor

Â

14

Â

MT Home

7

A Dec/KaVo

90.1135.01 - Touchpad Cover Kit,500 Deluxe,PCB,Whi

Â

7

Â

MT Home

8

A Dec/KaVo

90.1076.00 - PCB ASSY Kit,Control Head/Intra-Oral

Â

1

Â

MT Home

9

A Dec/KaVo

54.0807.01 - Kit,Tubing ASSY,Medium,Kavo,OTC

Â

20

Â

MT Home

10

A Dec/KaVo

54.0831.00 - Electric HS,Standard Head,E25L,1:5,Ex

Â

100

Â

MT Home

11

A Dec/KaVo

ADec-54.0835.00 - 54.0835.00 - Electric LS,E20L,1:1,Expert Matic,E-s

Â

100

Â

MT Home

12

A Dec/KaVo

ADec-54.0825.00 - 54.0825.00 - Air LS,Restorative,S10K,1:1,181K,Smar

Â

100

Â

MT Home

13

A Dec/KaVo

ADec-54.0838.00 - 54.0838.00 - Motor,Electric HDPC,KL 703

Â

200

Â

MT Home

Â

Â

Â

Â

Total Price

Â

Â

Salient Characteristics

Must be electric driven

Must include quantity of 30 medium kit-tubing assembly to connect to existing dental treatment chairs and delivery systems.

Must include quantity of 180 electric high-speed handpieces, standard head, 1:5 ratio

Must include quantity of 180 electric low speed handpieces, 1:1 ratio

Just include quantity of 180 straight handpiece/restorative, 1:1 ratio

Must include quantity of 360 electric motors, compatible to fit/interchange with each of the three handpieces listed above.

Must include quantity of 14 medium tubing control motor to connect to existing dental treatment chairs and delivery systems.

Must include quantity of 7 touch pad cover kits, white in color to match existing dental treatment chair and delivery systems.

Must include quantity of 1 intra-oral control head assy kit

Must have a lead time no more than 8 weeks delivery.

Must have a one-year warranty on electric motors, tubing, and control modules

Electric high-speed handpiece must have a maximum of 40,000rpm

Electric high-speed handpiece must have a push back chuck of 1.6mm

Handpieces and motors must have sterilization parameters with pre-vacuum method, at least withstand 3 minutes at 275 F, with a dry time of 16 minutes.

Handpieces and motors must be resistant to temperatures no more than 280.4 F.

Delivery Requirements

Delivery is required no later than 15 days after receipt of purchase order (ARO).

Delivery will be to:

James H. Quillen VA Medical Center

Dogwood Ave, Bldg 205

Warehouse: Attention Dental-Casey Sutherland

Mountain Home, TN 37684

Though there is a single delivery location (noted above), the items will be divided between two clinics: Mountain Home and Knoxville. Consequently, and as noted on the pricing schedule above, the items shall be packed so as to differentiate between items packed for Mountain Home and items packed for Knoxville.

Delivery is FOB Destination.

Response requirements

Quoting firm shall submit their quote in the format of the schedule above. Quotes that do not conform to the schedule format above will be deemed nonresponsive.

Pricing shall be inclusive of shipping charges within each line item, not listed as a separate line item.

Responses to this solicitation shall state if the product in manufactured in the United States. Buy American Act applies to this solicitation.

Responses shall acknowledge understanding of the packing requirements noted at 15(c) of this solicitation.

Evaluation

Evaluation of quotes will be as outlined in FAR 52.212-2, incorporated by full text below.

Point of Contact

Doug Huddy

Contracting Officer NCO 9

Douglas.huddy@va.gov