6515--Vascular Instruments-SPS Cincinnati VAMC

Notice of Intent to Sole Source Requirement

The Department of Veterans Affairs (VA), VA Healthcare System, Network Contracting Office (NCO) 10, intends to negotiate a sole source order under FAR Part 12, specifically FAR 12.102 Restricting Competition.

LOCATION: Cincinnati VA Medical Center (VAMC) Vascular Surgery and Sterile Processing Services (SPS)

3200 Vine Street

Cincinnati, OH 45220-2213

The VA Medical Center requires the procurement of updated vascular surgical instrumentation to support the Vascular Surgery and Sterile Processing Services (SPS) departments. The requested supplies consist of specialized Scanlan micro-surgical vascular instruments utilized during precision vascular surgical procedures. The instruments include, but are not limited to:

Micro needle holders

Micro forceps

Specialized vascular scissors

Additional proprietary vascular surgical instrumentation required to support current and expanding surgical operations

These instruments are essential to maintaining adequate surgical inventory, supporting increased procedural volume, and ensuring continuity of patient care. Due to the addition of two vascular surgeons currently utilizing the existing Scanlan instrumentation platform, the facility requires additional instruments to maintain standardized surgical operations and support ongoing clinical needs.

Scanlan vascular instruments contain proprietary features that are not available from other manufacturers, including DIAMOND DUST jaws/tips, Never Shear Dual Guide technology, and specialized Scan-II® handles. These proprietary characteristics are specifically required by the Vascular Surgery service for clinical performance, surgeon preference, and procedural standardization.

The Cincinnati VA Medical Center currently utilizes Scanlan vascular instrumentation within its existing surgical tray inventory and sterile processing workflows. The requested instruments are already established within the facility s Censitrac instrument tracking database. Maintaining consistency with the current instrument platform is critical to ensure accurate identification, assembly, tracking, and accountability of surgical instruments during sterile processing and surgical tray assembly.

The additional vascular surgeons currently onboard are also utilizing the same Scanlan instruments and surgical setup already standardized within the facility. Introducing instruments from multiple manufacturers could create confusion among SPS staff, increase the risk of assembly inaccuracies, negatively impact standardization and reprocessing consistency, and potentially delay or disrupt patient care.

The associated NAICS code for this procurement is 339112 Surgical and Medical Instrument Manufacturing. The intended vendor is Scanlan International.

A firm-fixed-price purchase order is anticipated. It is the Government s belief that only the proposed source possesses the required capabilities to successfully meet this requirement. It is the Government s intention to solicit and negotiate with only this source.

This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than May 26th, 2026, at 4:00 p.m.

Ghazal Jones

Contract Specialist

Ghazal.Jones@va.gov

Kellie Konopinski

Contracting Officer

Kellie.Konopinski@va.gov