6515--TruSystem 7000dV operating table

DISCLAIMER: THIS IS A SOURCE SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this RFI is preliminary as well as subject to modification and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it is will be synopsized in the Federal Business Opportunities (FedBizOpps) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

The anticipated Small Business Administration (SBA) size standard for the North American Classification code (NAICS) 339113 is 800 employees.

1. Purpose: The Central Arkansas Veterans Healthcare System (CAVHS) hereby issues the following Sources Sought Notice as a Request for Information (RFI). This RFI is being used for Market Research purposes only to seek contractors with the capability to provide the Central Arkansas Veterans Healthcare System (CAVHS) with all labor, tools materials, supplies, equipment, cabling, licensing, personnel, supervision and transportation required to provide TruSystem 7000dV operating table IAW attached draft Statement of Work.

2. Place of Performance:

Eugene J. Towbin Healthcare Center

2200 Fort Roots Drive

North Little Rock, AR 72114

3. Opportunity: CAVHS is seeking information from potential contractors on their ability to provide this service. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI to assist the CAVHS in determining potential levels of competition available in the industry.

NOTE: All Questions and information shall be answered and provided in Sections 4 through 7 for the government to consider whether the contractor has the capability to meet the government requirement.

4. Responses Requested: CAVHS requires the following question answered in this RFI: Answers that are not provided shall be considered non-responsive to the Request for Information.

a. Is the Contractor the OEM or an authorized distributor of the TruSystem 7000dV operating table? If so contractor must provide proof to be an authorized distributor.

5. Instructions and Response Guidelines: RFI responses are due by 3PM (CST) on Friday, June 12, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to joseph.warren@va.gov All Questions shall be submitted by 10:00am (CST) on Monday June 8, 2026 via email to joseph.warren@va.gov Telephone requests or inquires will not be accepted.

The subject line shall read: 36C25626Q0882 TruSystem 7000dV operating table

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) - 4(f). All Questions shall be answered to be considered as part of the Market Research for capable contractors to meet the government requirements.

11. Contact Information:

Contracting Officer, Joseph Warren

Email address: joseph.warren@va.gov

Your responses to this notice is appreciated.

Central Arkansas Veterans Health Care System

DRAFT SOW

Scope

The Contractor shall provide one (1) TruSystem 7000dV operating table including all required accessories, installation, configuration, testing, and initial in service orientation.

The table must be brand-name specific due to proprietary integration requirements with the Intuitive Surgical da Vinci Xi system.

System Requirements

The procured operating table shall meet the following requirements:

Full Integrated Table Motion (ITM) compatibility with da Vinci Xi

Iso-centered motion architecture

Longitudinal slide approx. 18 inches (7" headward / 11" footward)

Trendelenburg/Reverse Trendelenburg to approx. ±45°

Lateral tilt approx. ±30°

Wireless remote control with ergonomic interface

Collision and overload protection systems

1,000 lb (454 kg) patient capacity

Radiolucent tabletop compatible with imaging workflows

Full suitability for general, bariatric, orthopedic, and robotic procedures

Connection and software interface enabling ITM pairing with da Vinci Xi

Specifications

Key technical capabilities shall include:

Integrated robotics compatible positioning system

Remote and cable based controls for ITM

High strength, high stability carbon composite tabletop

Imaging compatible sliding capability

Multi axis articulation with synchronized robotic control support

Manufacturer certified firmware for ITM functionality

Specifications are based on published manufacturer documentation and independent evaluations.

Maintenance

CAVHS Biomedical Engineering will perform annual inspections.

Contractor shall provide:

Technical support contacts

OEM service escalation information

Service documentation after each maintenance visit

Delivery & Installation

Deliveries will be made to the loading dock at,

Address: 2200 Fort Roots Drive

North Little Rock, AR 72114

Building 182

All items will be turned over to the Receiving/Warehouse staff

Delivery between the hours of 8am -4pm EST Monday-Friday

No deliveries on any Federal Holidays

A lift gate will also be required for all deliveries

Deliver equipment 30 days after purchase

Installation to be coordinated by POC

Tyler Jacobs, Surgery Business Manager

501-257-6816

Megan Doyle Administrative Assistant

501-257-6807

Barry Williams Inventory Management Specialist

501-257-4531

Betsi Mergenschroer Inventory Management Specialist

501-257-4538

Privacy Officer, Info Security Officer and Records Manager s statements:

Information Systems Officer, Information Protection:Â

The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. Â

Privacy Officer:Â

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.  All research data available for Contractor analyses is de-identified.

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws,

regulations, standards, and VA Directives and Handbooks regarding information and

information system security as delineated in this contract.

Records Manager:Â Â

A. Â Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. Â

B. Â Definitions

Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. Â

The term Federal record:

includes [Agency] records.Â

does not include personal materials.

applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

may include deliverables and documentation associated with deliverables.

C. Â Requirements

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.Â

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.Â

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.Â

[Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.Â

The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.Â

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.Â

The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

Training. Â All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]Â

D. Â Flow down of requirements to subcontractors

The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.Â

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

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