6515--Sources Sought BRAND NAME ONLY Nurse Call System, Rauland / AMETEK, Inc. Responder 5

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of Other than Small Businesses and Small Businesses, including VIP-verified Veteran-Owned Small Business (VOSB) or Service-Disabled Veteran-Owned Small Business (SDVOSB) prospective vendors relative to the North American Industry Classification System (NAICS) Code 334290 and its small business size standard of 750 employees.

The Edward Hines, Jr. VA Hospital located in Hines, IL has the requirement for a Nurse Call Hardware and Software Upgrade. The Government is requesting that Other Than Small Businesses and Small Businesses, including VIP-verified VOSB or SDVOSB sources respond if it can meet the SOW below and provide the following products on a BRAND NAME ONLY basis (Rauland/AMETEK, Inc. Responder 5 system):

Item

Description

Qty

Unit

0001

Rauland Nurse Call Hardware & Software Lower Level Endoscopy

1

EA

0002

Lower Level Pre/Post Op

1

EA

0003

Lower Level GI Lab

1

EA

0004

Lower Level Pacemaker

1

EA

0005

Lower Level Women's Center

1

EA

0006

1st Floor X-Ray

1

EA

0007

1St Floor Lab

1

EA

0008

1St Floor Emergency Department

1

EA

0009

2nd Floor MICU 2A

1

EA

0010

2nd Floor SICU 2B

1

EA

0011

2nd Floor Surgery

1

EA

0012

Code Blue Operator

1

EA

0013

3rd Floor Clinics

1

EA

0014

4th Floor Clinics

1

EA

0015

5th Floor

1

EA

0016

6th Floor

1

EA

0017

7th Floor

1

EA

0018

8th Floor

1

EA

0019

9th Floor

1

EA

0020

10th Floor East

1

EA

0021

10th Floor West

1

EA

0022

11th Floor

1

EA

0023

12th Floor Dental

1

EA

0024

12th Floor Women's Health

1

EA

0025

13th Floor West

1

EA

0026

13th Floor East

1

EA

0027

14th Floor Sleep Center

1

EA

0028

Rauland Enterprise Perpetual License to enable Census Board, Activity Board, AD (Active Directory), Enterprise Configurator, ADT, Staff Assignments with Sharing Integration, Phone integration, Event Integration, SIP Pillow Speaker Call Back, Overhead Paging, Dashboards and Reports, Staff Awareness and Duress Integration

1

EA

0029

Installation of HW & SW, Engineering, Server Configuration, Project Management, Training

9

EA

0030

Dell PowerEdge R6515 Server

1

EA

0031

To Cover Buildings 12, 113, 128, 200, 217, 221, 228

1

EA

Edward Hines Jr. VA Hospital

Statement of Work: Facility Nurse Call System Upgrade

Description of Use:

The Edward Hines, Jr. VA Hospital is looking to perform a facility wide upgrade of their Nurse Call System to the Rauland R5 Enterprise System. Currently, the Hines VA owns various models of the Rauland Nurse call system ranging from Rauland 3 systems to Rauland 5. The goal of the Hines VA is to upgrade the Nurse Call system for the facility to one uniform system for an enterprise level system. This will allow for the Nurse Call systems to be upgraded to the latest technology and allow for a seamless communication for Nurse Call throughout the facility. This procurement will be an upgrade of existing systems, which shall reutilize existing infrastructure such as conduit, back boxes, raceways, low voltage lighting power supplies, control relays, cross room television control cable, local paging amplifier and speakers and AC power circuits where possible. Additionally, no construction will be involved in this procurement.

Below is a description of the current state of Nurse Call at the Hines VA Hospital.

Current State:

Location

Unit

System

Building 12 2nd Floor

Rauland R4

Building 12 3rd Floor

Rauland R4

Building 113 1st Floor

Blind Rehab Center

Rauland R5

Building 113 2nd Floor

Blind Rehab Center

Rauland R5

Building 128 1st Floor

Spinal Cord Injury

Rauland R5

Building 200 Lower Level

Endoscopy

Rauland R4

Building 200 Lower Level

Pre/Post-Op

Rauland R4

Building 200 Lower Level

Women s Center

Rauland R4

Building 200 1st Floor

X-ray

Rauland R4000

Building 200 1st Floor

Lab

Rauland R4000

Building 200 1st Floor

ED

Rauland R4

Building 200 1st Floor

Cardiac Cath Lab

Rauland R4

Building 200 2nd Floor

Surgery

Rauland R4

Building 200 2nd Floor

SICU

Rauland R4

Building 200 2nd Floor

MICU

Rauland R4

Building 200 3rd Floor

Clinics

Rauland R3

Building 200 4th Floor

Clinics

Rauland R3

Building 200 5th Floor

Rauland R4

Building 200 6th Floor

Dialysis

Rauland R4

Building 200 7th Floor

Rauland R4

Building 200 8th Floor

Rauland R4

Building 200 9th Floor

Rauland R4

Building 200 10th Floor

Rauland Half R4/R3

Building 200 11th Floor

Rauland R4

Building 200 12th Floor

Dental

Rauland R4

Building 200 12th Floor

Women s Health

Rauland R3

Building 217 1st Floor

Extended Care Center

Rauland R5

Building 217 2nd Floor

Extended Care Center

Rauland R5

Building 221 1st Floor

Rauland R4

Building 228 2nd Floor

2 North/South

Rauland R3

Building 228 3rd Floor

Rauland R3

Building 228 4th Floor

Rauland R3

Building 228 5th Floor

Rauland R4000

Bed Count

Unit

Auth Beds

SICU

13

CMICU

13

10W OBS

10

ED

11W TCU

18

11E ACUTE REHAB

10

9 HEM/ONC - TELE

21

8FL GEN/MED - TELE

25

7E MED/SURG - TELE

21

7W STEP DOWN

16

1C SKILLED CARE 1

53

1B SUB-ACUTE REHAB

30

2C SKILLED CARE 2

29

2B HOSPICE

15

RCF

30

2S PSYCH

29

2N RES. RECOVERY

25

BRC

34

SCI-N

29

SCI-S

29

DIALYSIS

30

PREP/RECOVERY

17

Total

497

Minimum Requirements:

Upgrade the Edward Hines, Jr. VA Nurse Call system to the latest Rauland Nurse Call system and Code Blue Components

Solution must be an Enterprise solution meaning the facility should be on one single Nurse Call system to allow the multiple facility buildings to communicate with each other

Solution must be a single set of servers

Housed in a single medical facility using a single installed instance of nurse call software

Centralized management system to manage multiple locations

Ability to configure nursing workflows that can be standardized across all medical facilities

Ability to allow multiple assignments per patient

Patient Station Requirements:

Number of stations are based on current state bed count and include both single and double patient rooms

Code blue/staff assist button

Call cancel button

Call placed LED indicator

Bed out LED indicator

Customizable pillow speaker with receptacle/call cord

Must have capabilities to control hospital grade TV system and overhead lights where existing

Audio microphone and speaker

Capable of multiple call-in priorities

Auxiliary device receptacle with separate call-in priority setting

IV and bed exit alarm capabilities

Capability of disconnecting handset for cleaning

Pull Cord Stations Requirements:

Number of stations dependent on various areas with Nurse Call and number of bathrooms/showers in those areas

Pull cord

Provide audio to bathrooms

Call-in button

Waterproof station

LED corridor lights

Nurse Station Requirements:

Number dependent on current areas with a Nurse Call system

Nurse Console

VoIP Capabilities

32 Customizable one-touch functions

Fully independent console not dependent on PC

Patient or procedure room communications tool

Able to support over 990 possible unique facility-defined call priorities

Customizable one-touch functions

Capable of displaying/answering calls

2 Jack station

37 pin bed receptable

8 pin in-line connector

Dual patient station (dependent on current state, determine at time of installation)

Duty station

Single patient station (dependent on current state, determine at time of installation)

Bed Interface

L-Net T-Tap Module

L-Net Termination Resistor

Pillow Speaker

Remote audio I/O module

Remote audio output station

Staff assist/code blue station

Staff assist station

Staff station

Wall mounting cabinet

IP68 emergency pull cord shower stations

Ability to withstand liquid intrusion

FDA 510k Class I Medical Device

FCC Part 68 compliance for interface to the wireless phone switch

Date encryption to protect PHI

Services:

The vendor shall provide all labor, materials, tools, equipment, management, and transportation to upgrade all existing Nurse Call systems at the Edward Hines, Jr. VA Hospital to the latest Rauland Nurse Call system

Buildings with Nurse call systems are: 113, 128, 200, 217, 221 and 228

These buildings are to be put on a network to communication at an enterprise level

Programming of each station for each area is included

The existing Nurse Call system and Code Blue system shall remain operational during the installation phase of the upgraded Nurse Call system

Provide installation drawings

Provide inventory with serial numbers for all equipment and components installed

Provide network topology/wiring diagrams

Provide technical training for maintenance to at least 4 Biomedical Engineering technicians

Provide facility wide user and super user training for basic operations

All shifts included

Utilize existing infrastructure such as conduit, back boxes, raceways, low voltage lighting power supplies, control relays, cross room television control cable, local paging amplifier and speakers and AC power circuits where possible

All old existing components of the nurse call system that are unused must be removed from the facility

All work must adhere to the latest JCAHO, NFPA, life safety requirements, VA requirements and nurse call equipment manufacturer s specifications

Work must include authorized, certified Rauland specialized technical labor and supervision

Integration Requirements:

Nurse Call system must provide direct SIP trunk integration for immediate voice communication in response to notifications

Server hardware must be included

Windows Server 2016 or latest VA-approved version for server hardware

MS SQL 2016 for all virtual machines

Must connect and function with the current Rauland Nurse Call Code Blue System

Must integrate with the existing R5 nurse call system

Open API for integrations into other systems

Ability to assign Staff from any PC on the Hospital LAN

VA IT TRM approval for any software installed

The software must include licenses that enables Census Board, Activity Board, AD (Active Directory), Enterprise Configurator, ADT, Staff Assignments with Sharing Integration, Phone integration, Event Integration, SIP Pillow Speaker Call Back, Overhead Paging, Dashboards and Reports, Staff Awareness and Duress Integration.

Warranty and Maintenance:

Minimum of 5-year warranty on all hardware components

Minimum of 1-year

Availability of Service:

Local, onsite service available within 2 hours of call

Interested Other Than Small Businesses and Small Businesses including VIP-verified VOSBs and SDVOSBs are required to submit an e-mail delineating:

Qualifications, capabilities, and experience for providing this product;

Business size/Socioeconomic status;

If the product is on the Federal Supply Schedule or the Open Market; and

Memo or correspondence which authorizes distributor to distribute the manufacturer s products (if applicable).

This is not a Request for Proposal or an announcement of a solicitation and no solicitation currently exists. Your responses will be used solely for market research purposes of the Government. The Government will not pay for any materials provided in response to this notice and submissions will not be returned to the sender. VOSBs and SDVOSBs must be registered and verified in VIP for set-aside consideration.

Responses due are to be submitted by e-mail to Jim Hedman at james.hedman2@va.gov. The information requested must be received no later than 12:00 p.m. CDT on 6/18/2021.