6515--Snoezelen Sensory Equipment and Monitoring System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

Solicitation number 36C25720Q0781 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

SET-ASIDE: This requirement is a 100% Total Small Business Set Aside. An offeror must be small for the applicable NAICS code at the time of the quote submission and at the time of award. Only qualified offerors may submit bids.

NAICS Code: 339112 Surgical and Medical Instrument Manufacturing and Size Standard is 1,000 (Number of Employees)

FSC Code: 6515 - Medical and Surgical Instruments, Equipment and Supplies.

Introduction: The Government intends to award a firm fixed price purchase order based on this solicitation.

Description of Supplies/Services: Network Contracting Office (NCO 17) RPO West is seeking to purchase Snoezelen Sensory Equipment and Monitoring System, installation, training, maintenance of software and hardware, and upgrades to software, devices, hardware and operating platforms for the North Texas Health Care System.

All qualified/interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

SOLAR 250 PROJECTOR SAVER PACK BASIC

1

EA

0002

SENSORY MAGIC

1

EA

0003

MAXI BUBBLE TUBE 80 IN TUBE ONLY N

1

EA

0004

MAXI BUBBLE TUBE CHASSIS SLIM PROFIL

1

EA

0005

78 IN PLASTIC FIBER BUNDLE 200 STRAN

1

EA

0006

INTERACTIVE LED LIGHT ENGINE

1

EA

0007

WIFI WIRELESS CONTROLLER

1

EA

0008

SQUARE BUBBLE TUBE BASE 40IN WHITE

1

EA

0009

ULTRA SHORT THROW MULTIMEDIA PROJECTOR

1

EA

0010

UNIV FLAT WALL MTN FOR 10-24 IN DISPLAY

1

EA

0011

WALL MOUNT FOR UST PROJECTOR

1

EA

0012

CUSTOM ACRYLIC MIRROR 96X48 IN

2

EA

0013

12 IN CLEAR MIRROR BALL

1

EA

0014

WIFI LED SPOTLIGHT

1

EA

0015

WIFI LED FURNITURE CUBE

1

EA

0016

LASER STARS PROJECTOR

1

EA

0017

SHELF STEREO SYSTEM

1

EA

0018

AROMA SENSORY KIT

1

EA

0019

MULTIFINITY EXPLORER

1

EA

0020

SOUND SHELL WITH MP3OPTION

1

EA

0021

ROCKER GLIDER CHAIR

1

EA

0022

INTERACTIVE MOBILE FLOOR CUBE

1

EA

0023

INSTALLATION/PRODUCT TRAINING

1

JB

0024

EMPLOYEE TRAINING

1

JB

Delivery shall be provided by July 29, 2020. FOB - Destination

Place of Performance/Place of Delivery

Address:

VA North Texas Health Care System

Dallas VA Medical Center

4500 South Lancaster Road

Dallas, TX

Postal Code:

75216-7167

Country:

United States

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items [Oct 2018]

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [Mar 2020]

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018)

52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

52.219-13, Notice of Set-Aside of Orders (Mar 2020)

19.502-2 Total Small Business Set-Aside

52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020)

52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020)

52.222-21, Prohibition of Segregated Facilities (Apr 2015)

52.222-26, Equal Opportunity (Sept 2016)

52.222-50, Combating Trafficking in Persons (Jan 2019)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014)

52.225-13, Restrictions on Certain Foreign Purchases (June 2008)

52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

FAR 52.211-6, Brand Name or Equal

VAAR 852.203-70, Commercial Advertising (May 2018)

VAAR 852.211.70, Equipment Operation and Maintenance Manuals (Nov 2018)

VAAR 852.212-71, Gary Market Items (Apr 2020)

VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)

VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2018)

VAAR 852.246-71, Rejected Goods (Oct 2018)

VAAR 852.273-70, Late Offers (Jan 2003)

Grey Market Prevention: No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Department of Veterans Affairs

Regional Procurement Office West RPO West

Network Contracting Office NCO 17

124 E. Hwy 67

Duncanville, Texas 75137

Mailing Address:

Department of Veterans Affairs

Department of Veterans Affairs

Regional Procurement Office West RPO West

Network Contracting Office NCO 17

124 E. Hwy 67

Duncanville, Texas 75137

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision)

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Deputy Assistant Secretary for Acquisition and Logistics,

Risk Management Team, Department of Veterans Affairs

810 Vermont Avenue, N.W.

Washington, DC 20420

Or for solicitations issued by the Office of Construction and Facilities Management:

Director, Office of Construction and Facilities Management

811 Vermont Avenue, N.W.

Washington, DC 20420

SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS):

The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The Offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.

The Offeror shall be registered in SAM.gov prior to contract award.

The Offeror shall include verification if not the manufacturer that they are authorized distributor or vendor of the proposed manufacturers equipment, instrumentation, and supplies.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Offeror shall list exception(s) and rationale for the exception(s), if any.

EVALUATIONS:

Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR 13.106-2(b)(3) Comparative Evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will issue a purchase order to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following are the decision factors:

Price

Technical

Responses should contain your best terms, conditions.

SITE VISIT: A site visit will be conducted on Wednesday, July 1, 2020 at the North Texas Health Care Facility Dallas VA Medical Center. All offerors interested in attending the site visit must submit their desire to attend the site visit via email to Victoria.Rone3@va.gov no later than Friday, June 26, 2020 at 2:00pm CST. The email shall contain all site visit attendees, emails, positions, phone numbers and the company s size status. Specific site visit details will be provided upon receipt of the email.

TECHNICAL QUESTION SUBMISSION: All questions must be submitted by email to Victoria.Rone3@va.gov no later than Wednesday, July 8, 2020 at 2:00pm CST. The subject line must specify: RFQ 36C25720Q0909- Questions. Questions received after this date will not be accepted. All responses to questions will be incorporated into a written amendment posted to the Contract Opportunities website (beta.SAM.gov). Telephone calls or faxed questions will not be accepted.

RFQ QUOTE SUBMISSION: Quotes must be received no later than Wednesday, July 15, 2020 9:00am CST. Email your quote directly to Victoria.Rone3@va.gov. The subject line must specify: RFQ 36C25720Q0909- Quotes/Offers. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Victoria Rone, Contracting Officer, e-mail address: Victoria.Rone3@va.gov