6515--Seattle VAMC is requesting MICROBIOLOGY MEDIA Base Plus Four POP: 2/1/2026 - 1/31/2031

STATEMENT OF WORK (SOW)

1. Contract Title.

Microbiological media purchase order for Clinical Microbiology laboratory.

2. Background.

A purchase order is requested to order specific products throughout the year necessary to perform microbiology lab tests.

3. Scope.

FY26 request for microbiology testing media for Seattle Division Microbiology Department. These products are required for the identification of pathogenic organisms. This includes products formatted to maintain a long shelf-life, such as the BactiDrop Oxidase, Indole and Acridine Orange that are used daily and are critical for organism identification, as well as perishable selective agar, biochemical test kits and other required products such as ATCC organisms, mandated by the College of American Pathologists (CAP), as part of our Quality Control for media. Products are ordered monthly for weekly delivery as noted below or as needed, and these supplies enable microbiologists to identify diseases in veteran patients.

4. Specific Tasks.

The vendor will deliver the kits and reagents associated with this contract on the date specified or within a reasonable window of time after ordering has ensued. The vendor will adhere to the priced schedule submitted with the quote of these materials, of which price of shipping is included in the cost of material. The vendor will provide SDS sheets for all media upon request. Times and dates of delivery to be determined by the PSHCS Microbiology Department. At the beginning of the month, weekly scheduled shipments of products with the expected delivery date and product counts will be submitted. See Appendix A for example of weekly product delivery.

The vendor will be able to provide all products listed in the Appendix B

The vendor will supply acknowledgement of product requests as they are submitted by the PSHCS Microbiology Department and provide tracking information for shipments due to the perishable nature of required goods. The vendor will monitor any back orders or shipping delays with prompt communication of any changes.

4.1 Task 1 - Enterprise Management Controls.

Subtask 1 - Integration Management Control Planning.

Microbiology employee or supervisor enters request for product from vendor.

Vendor ships out product, referencing PO# for payment.

Vendor supplies shipping information or notifications of product delays.

Microbiology employee receives product, inspects for discrepancies.

Vendor bills for product, Purchasing Agent checks for delivery completeness from end-user.

Purchasing agent completes receiving protocol in computer.

Microbiology Department uses product to perform diagnostic testing for veteran patients.

4.2 Task 2

Subtask 2 - Contract Management.

Products are ordered at Seattle by the Microbiology Department in coordination with Administrative Specialist COR David Travelstead. The order is sent to the vendor via email or website, referencing the correct purchase order given from Fiscal and Contracting. Any delivery delays are sent via email to the purchaser in the Microbiology Department, who coordinates with vendor. Vendor sends invoices for payment to the VA Accounting Department in Austin, TX. Austin Automated Payment System posts the invoices for the laboratory to review, and then the invoices will be certified after confirmation of received items.

4.3 Task 3

Subtask 3 Prices and Terms.

Seattle VAMC will provide an estimated volume by test as reflected in Attachment B. Pricing and volume are based on the AVERAGE yearly volume of products. The Government estimates the volumes as listed in Attachment B but does not guarantee volumes as listed; they are estimates ONLY. The Government reserves the right to modify the contract to update product numbers or items that are discontinued and replaced with equivalent products.

5. Performance Monitoring

The Microbiology Department must adhere to specific standards for all laboratory consumables. These standards are applied to the products ordered from this vendor. COTR and/or any Microbiology employee are responsible for monitoring all products for quality.

6. Security Requirements

There are no security related components to this contract request. The vendor will not have access to protected patient information. Protected patient information will not be input into the vendor computer and the vendor computer associated with the testing instrumentation will not be interfaced with any VA networks

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There is no government furnished equipment associated with this contract.

8. Other Pertinent Information or Special Considerations.

Identification of Possible Follow-on Work. None

Identification of Potential Conflicts of Interest (COI). None

Identification of Non-Disclosure Requirements.

Contractor will not have access to any veteran names or diagnosis.

This is a consumable item, not specific to any one patient.

Packaging, Packing and Shipping Instructions.

To be delivered on Tuesdays for weekly shipment requests and as soon as available for individual product requests. The products are temperature liable and requires immediate refrigeration upon delivery. The cost of shipping for next-day delivery for all perishable goods must be included in the individual item cost.

Inspection and Acceptance Criteria.

Microbiology POC, Supervisor and any other Microbiology employees have specific lab standards to maintain for all products under their care.

9. Risk Control

Microbiology is responsible and will accept any risks associated with product, notified by vendor.

10. Place of Performance.

Specific area to receive and work with product from vendor is the Microbiology lab at the Seattle Division of VA Puget Sound Medical Center.

11. Period of Performance.

BASE YEAR

2/1/2026 to 1/31/2027

OPTION YEAR 1

2/1/2027 to 1/31/2028

OPTION YEAR 2

2/1/2028 to 1/31/2029

OPTION YEAR 3

2/1/2029 to 1/31/2030

OPTION YEAR 4

2/1/2030 to 1/31/2031

12. Delivery Schedule.

Items are to be delivered upon request from the Microbiology lab at the Seattle Division of VA Puget Sound Medical Center.

Appendix A.

Example only of monthly delivery schedule.

Product Name

Delivery Dates

2/7/2023

2/14/2023

2/21/2023

2/28/2023

Columbia Blood Agar (100/pk)

Â

4

Â

4

Chocolate Agar (100/pk)

Â

4

Â

4

MacConkey Agar (100/pk)

Â

3

Â

3

CNA Agar (10/pk)

Â

Â

40

Â

Biplates Blood Agar McConkey (100/pk)

Â

4

Â

Â

BHI Sheep Blood Agar (100/pk)

Â

Â

Â

4

B. frag isolation Agar (10/pk)

10

Â

Â

10

Anaerobic PEA Agar (100/pk)

Â

2

Â

Â

CVA Medium (10/pk)

3

Â

Â

Â

Hektoen Agar (10/pk)

3

Â

Â

Â

Mueller Hinton Agar (15x150)

3

Â

Â

Â

Mueller Hinton Agar w blood (15x150)

Â

3

Â

Â

Mueller Hinton Agar (15x100)

Â

Â

Â

Â

Sabourad plates (10/pk)

Â

Â

Â

8

Choc Thayer Martin Bi-plate (10/pk)

Â

Â

Â

Â

Middlebrooks 7H11 Agar, Double Pour, 10/PKG

Â

Â

Â

Â

Legionella Plate, BCYE

Â

Â

3

Â

Legionella Plate, BCYE Selective Agar w/PAC

Â

3

Â

Â

Legionella Plate, BCYE Selective Agar w/PAV

Â

Â

Â

Â

Mannitol Salt Plate

Â

Â

Â

Â

Brucella Agar w/5% SB Vitamin K and Hemin

1

Â

Â

Â

Appendix B.

Product list and estimated annual volume

Micro Item #

Product Name

Annual Quantity

3023

ACRIDINE ORANGEBACTIDROP DROPPER

1

3964

AGGREGATIBACTER APHROPHILUS ATCC 7901

1

3672

Aggregatibacter aphrophilus ATCC® 7901 *pellet version*

1

3089

BA/MAC biplate, 100/pk

40

3077

Bacteroides Bile Esculin (BBE) agar, 10/pk

240

3965

BACTEROIDES FRAGILIS ATCC 25285

1

3242

Bacteroides ovatus ATCC® BAA1296

0

3243

Bacteroides vulgatus ATCC® 8482 (VA# V797P5992X)

1

3021

BACTIDROPOXIDASE

10

3020

BACTIDROPSPOT INDOLE

10

Micro Item #

Product Name

Annual Quantity

3701

BD Difco Dehydrated Culture Media: Tryptic Soy Agar (Soybean-Casein Digest Agar)

1

3702

BD BBL Dehydrated Culture Media Additive: Yeast Extract

Â

3124

BHI 5% FILDES

2

3181

BHI AGAR WITH CHLORAMPHENICOL, CYCLOHEXIMIDE

4

3311

BHI agar with SB

42

3128

BHI BROTH 5 ML

0

3063

BLOOD AGAR TUBED MEDIA 15X103 MM 100 tubes

0

3617

Brain Heart CC Agar

0

3120

BRUCELLA 5% SB

12

3336

Calcofluor White Stain Kit

3

3109

CAMPY CVA MEDIUM

70

3966

CAMPYLOBACTER JEJUNI ATCC 33291

1

3968

CANDIDA ALBICANS ATCC 10231

1

3895

CANDIDA ALBICANS ATCC 60193

1

3241

Candida glabrata ATCC MYA2950

1

3183

Candida krusei ATCC 6258 (GSA# GS07F161BA)

1

3967

CANDIDA KRUSEI ATCC 34135

1

3182

Candida parapsilosis ATCC 22019 (GSA# GS07F161BA)

1

3896

CANDIDA TROPICALIS ATCC 1369

1

1311

CASEIN AGAR TUBES

0

3189

Cellulosimicrobium cellulans ATCC 27402

Â

3144

CHOC THAYER MARTIN BIPLATE (10 PACK)

22

3086

Chocolate agar, 100/pk

120

3556

Clostridium difficile ATCC BAA-1870

1

3971

CLOSTRIDIUM PERIFRINGENS ATCC 13124

1

3249

Clostridium septicum ATCC® 12464

1

3970

Clostridium sporogenes (previous novii) ATCC 9690

1

135

CNA COLUMBIA CNA + 5% SHEEP BLOOD AGAR PLATE (30 PK/WK)

1160

3087

Columbia blood agar, 100/pk

174

146

CORNMEAL AGAR WITH POLYSORBATE 80 (TWEEN 80) PLATES

0

3188

Corynebacterium renale ATCC 19412 (GSA# GS07F161BA)

1

3250

Corynebacterium striatum ATCC® BAA1293

1

3334

Cryptococcus Antigen Test Kit

6

920

DISK, DIFFERENTIATION, CATARRHALIS TEST DISK

2

743

DISK, DIFFERENTIATION, LAP

2

943

DISK, DIFFERENTIATION, MICRODASE

2

Micro Item #

Product Name

Annual Quantity

3046

DISK, DIFFERENTIATION, PYRDISC

8

214

DISK, DIFFERENTIATION, SPS

0

940

DISK, DIFFERENTIATION, UREA/PDA

0

3125

DTM SLANTS

12

3997

Eikenella corrodens ATCC BAA-1152

1

3244

Elizabethkingia meningoseptica ATCC® 13253

1

3324

Enterococcus casseliflavus ATCC 700327

1

3975

ENTEROCOCCUS FAECALIS ATCC 29212

1

3974

ENTEROCOCCUS FAECALIS ATCC 51299

1

3529

Enterococcus faecium ATCC 700221

1

3253

Enterococcus saccharolyticus ATCC 43076

1

3055

ERLICH'S INDOLE REAGENT

2

3976

ESCHERICHIA COLI ATCC 25922

1

3977

ESCHERICHIA COLI ATCC 35218

1

3695

Ethyl alcohol Pure 190PROOFF USP GRADE (4/CS)

5

3221

FERRIC CHLORIDE

0

3424

Fusobacterium mortiferum ATCC® 9817 *

1

3651

Haemophilus ducreyi (Neveu-Lamaire) Bergey et al. (ATCC® 33940 )

1

3532

Haemophilus influenzae ATCC 10211

1

3978

HAEMOPHILUS INFLUENZAE ATCC 10211

1

3979

HAEMOPHILUS INFLUENZAE ATCC 49247

1

3980

HAEMOPHILUS INFLUENZAE ATCC 49766

1

3751

Haemophilus parainfluenzae ATCC 7901, control loop

1

3619

Haemophilus parainfluenzae Rivers (ATCC 33392)

1

3138

HEART INFUSION BROTH ARABINOSE 20 PACK

0

3099

HEART INFUSION BROTH, SUCROSE

0

3110

HEKTOEN

60

3122

HTM (HAEMOPHILUS TEST MEDIUM)

14

3168

INHIBITORY MOLD AG (IMA)

2

3008

KINYOUN AFB STAIN KIT

2

3009

KINYOUN ZEIHLNEELSEN METHYLENE BLUE COUNTERSTAIN

0

3972

KLEBSIELLA AEROGENES ATCC 13048

1

3999

Klebsiella pneumoniae ATCC 27736

1

3981

KLEBSIELLA PNEUMONIAE ATCC 700603

1

3190

Klebsiella pneumoniae ATCC BAA1705

1

3185

Klebsiella pneumoniae ATCC BAA1706

1

Micro Item #

Product Name

Annual Quantity

3254

Kloeckera japonica ATCC 58370

1

3108

KOVAC'S REAGENT

2

2984

LACTOPHENOL ANILINE BLUE for staining fungal elements

2

125

LEGIONELLA PLATE, BCYE

36

127

LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAC

36

130

LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAV

36

3982

LEGIONELLA PNEUMOPHILIA ATCC 33152

1

3175

LYSINE IRONE AGAR (LIA)

2

3088

MacConkey Agar, 100/pk

113

3111

MACCONKEY WITH SORBITOL

0

3147

MANITOL SALT PLATES

22

439

MCFARLAND STANDARD SET

1

3213

Methyl Red Reagent

2

3187

Microbacterium testaceum ATCC 15829

1

57

MIDDLEBROOKS 7H11 AGAR, DOUBLE POUR, 10/PACKAGE

5

2649

MITSUBISHI, PACK-ANAERO, 20 ENVELOPES/PACKAGE (large pouches)

100

462

MITSUBISHI, PACK-MICROAERO (GAS GENERATORS for Campy) (large pouches)

10

2046

MITSUBISHI, PLASTIC CLEAR BAGS (for anaerobes), PACKAGE OF 20

150

1782

MITSUBISHI, POUCH-ANAERO, BOX OF 20 SACHETS (small pouches)

120

2964

MITSUBISHI, POUCH-MICROAERO (GAS GENERATORS for Campy) (small pouches)

50

3305

MOTILITY MEDIA NO INDICATOR

0

3101

MOTILITY MEDIA W/TTC

2

3133

MUELLER HINTON 100MM (10 PACK)

11

3134

MUELLER HINTON 100MM WITH BLOOD 10 PACK

0

3131

MUELLER HINTON 150MM (10 PACK)

24

3132

MUELLER HINTON 150MM WITH BLOOD (10 PACK)

27

131

MUELLER HINTON AGAR + 2% NACL, PACKAGE/10 PLATES

0

3983

MYCOBACTERIUM FORTUITUM ATCC 6841

1

3184

Neisseria gonorrhoeae ATCC 19424

1

3533

Neisseria gonorrhoeae ATCC 31426

1

3897

NEISSERIA GONORRHOEAE ATCC 43069

1

3103

NINHYDRIN REAGENT

2

3104

NITRATE A REAGENT

2

1069

DISK, DIFFERENTIATION, PRODISK (C. DIFFICILE)

0

Micro Item #

Product Name

Annual Quantity

3105

NITRATE B REAGENT

2

3667

OF Medium w/1% Dextrose (Hugh-Liefson)

0

3247

Oligella ureolytica ATCC® 43534

1

3246

Paenibacillus polymyxa ATCC® 7070

1

3251

Parabacteroides distasonis ATCC® BAA1295

1

3376

PARA-PAK SPINCON (TUBES & FUNNELS) VA# V797P5992X

1

3986

PASTEURELLA MULTOCIDA ATCC 43137

1

3097

PathoDx Strep Grouping Positive Control

2

3098

PATHODX, DISPOSABLE SLIDE

5

766

PATHODX, EXTRACTION REAGENT 1

8

767

PATHODX, EXTRACTION REAGENT 2

8

768

PATHODX, EXTRACTION REAGENT 3

8

761

PATHODX, STREP A LATEX

8

762

PATHODX, STREP B LATEX

8

763

PATHODX, STREP C LATEX

8

764

PATHODX, STREP F LATEX

4

765

PATHODX, STREP G LATEX

8

3027

PBP2 latex aggutination test kit, 50 tests /kit

0

3129

PEA BLOOD AGAR (100 PACK)

17

2923

PEPTONE YEAST GLUCOSE, 20/PK

0

3169

PETRI DISHES 15 X 100 (500)

0

3364

POTATO FLAKE AGAR SLANT

0

3704

Prepared Tubed; Remel; Saline 0.85%; D - 1mL; 20/Pk

4

3998

Proteus mirabili ATCC 12453

1

3984

PROTEUS MIRABILIS ATCC 35659

1

3985

PROTEUS MIRABILIS ATCC 7002

1

3634

Proteus mirabilis Hauser (ATCC® 35659 )

1

3186

Prototheca wickerhamii ATCC 16529

1

3987

PSEUDOMONAS AERUGINOSA ATCC 27853

1

3252

Pseudomonas aeruginosa ATCC BAA1744

1

3245

Pseudomonas aeruginosa ATCC® 9721

1

3084

Rabbit blood defibrinated

0

1149

RAPID ANA ID, SPOT INDOLE (14526)

2

1146

RAPID ID, INOCULATION FLUID (12461)

2

139

RAPID TREHALOSE ASSIMILATION BROTH, 20 TUBES/PKG

2

3090

Sabourad plates, 10/pk

96

Micro Item #

Product Name

Annual Quantity

3174

SIMMON CITRATE (100PK)

0

3338

SLIDE, AFB CONTROL; 10 SLIDES/BOX

2

3267

Sporobolomyces salmonicolor ATCC MYA4550

1

682

STAPHAUREX KIT

20

3990

STAPHYLOCOCCUS AUREUS ATCC 25923

1

3991

STAPHYLOCOCCUS AUREUS ATCC 29213

1

3989

STAPHYLOCOCCUS AUREUS ATCC 43300

1

3988

STAPHYLOCOCCUS EPIDERMIDIS ATCC 12228

1

3248

Staphylococcus epidermidis ATCC® 12228

1

3992

STREPTOCOCCUS AGALACTIAE ATCC 12386

1

3625

Streptococcus anginosus ATCC® 33397

1

3995

STREPTOCOCCUS GALLOLYTICUS (BOVIS) ATCC 9809

1

3993

STREPTOCOCCUS PNEUMONIAE ATCC 49619

1

3994

STREPTOCOCCUS PYOGENES ATCC 19615

1

3335

Streptococcus pyogenes ATCC® 19615

1

3534

Streptococcus uberis ATCC 700407

1

3638

Thermo Scientific Oxoid V Factor Discs

1

3637

Thermo Scientific Oxoid X Factor Discs

1

3156

Thioglycollate Medium w/Dextrose, Hemin, Vitamin K

10

3140

TRICHOPHYTON AGAR #1 (20 PACK)

1

3141

TRICHOPHYTON AGAR #2 (20 PACK

1

3142

TRICHOPHYTON AGAR #3 (20 PACK)

1

3143

TRICHOPHYTON AGAR #4 (20 PACK)

1

3996

Trichophyton interdigitale ATCC 9533

1

Â

Trichophyton mentagrophytes ATCC 9533

1

3155

Triple Sugar Iron Agar (16 x 125 mm Tube)

4

166

TRYPTICASE SOY BROTH

1

3265

TSB with 6% NaCl

0

1312

TYROSEIN AGAR PLATE

0

3666

Urea Agar Slants (100/case)

2

1313

XANTHINE AGAR PLATE

0

3010

ZEIHLNEELSEN CARBOLFUCHSIN

0

3255

Zygosaccharomyces bailii ATCC MYA 4549

1

376

Sodium chloride, 500gram bottle

1

3583

AnaeroPack Rectangular Jar 2.5L

0

3584

AnaeroPack Rectangular Jar 7.0L

0

3955

Anaerobic Pouch Clips

0

3158

SABOUROUD SLANTS

1

2082

SEAL, SHRINK

12