6515--Physiologic Monitor Modules: Pulse Oximetry

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DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Physiologic Monitor Modules: Pulse Oximetry product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.

The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified source to provide Masimo® brand name or equal to the Physiologic Monitor Modules: Pulse Oximetry on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the Physiologic Monitor Modules: Pulse Oximetry to VA medical centers and facilities throughout the United States and its territories.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112- Surgical and Medical Instrument Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1000 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM.gov prior to submitting an offer or quotation. You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission.

Submissions for this source sought shall be submitted by email no later than March 16th, 2026, at 10:00 am EST to all the following:

Jalima.Jones@va.gov

Sara.Vickroy@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

The Physiologic Monitor Modules: Pulse Oximetry is a noninvasive patient monitoring system that continuously measures regional hemoglobin oxygen saturation specific tissues, such as the brain during anesthesia. It utilizes near-infrared spectroscopy (NIRS) technology through sensors placed on the skin, typically the forehead, to determine the balance between regional oxygen delivery and demand. The device's primary purpose is to provide clinicians with deeper insights into a patient's localized oxygen status, which general peripheral pulse oximetry alone might miss. By detecting regional hypoxemia (low oxygen levels) in vital organs, the O3 oximeter helps guide early clinical interventions. This additional information helps healthcare providers make more informed decisions to potentially improve patient outcomes during surgery or intensive care.

The following Contract Line-Items Number (CLIN) are being considered:

CLIN

Manufacturer

Part Number

Description

0001

Masimo®

9515

Root Monitor

0002

Masimo®

9637

O3 Regional Oximeter Module

0003

Masimo®

3756

O3 Sensor, Adult (20/box)

0004

Masimo®

4575

O3 Module Clamp

0005

Curbell Medical

15785

Curbell Cable Tethers, 6" (12/box)

0006

Masimo®

300238

Root Roll Stand

0007

Masimo®

28814

DLMS Virtual Server

0008

Masimo®

27161

BAG ASSY, IRIS GTWY VIRTL APPL, V2.0.0.1

0009

Masimo®

27274

BAG ASY, IRIS GTWY VRT APPL, TST SVR,V2001

0010

Masimo®

101138

USB 1D/2D BARCODE READER

0011

Masimo®

3963

HL7, ADT, INTERFACE

0012

Masimo®

4526

HL7, NOTIFCATIONS

0013

Masimo®

3964

HL7, RESULTS OUT, INTERFACE

0014

Masimo®

2456

INSTALLATION SERVICES, SAFETY NET

0015

Masimo®

9712-LIC

IRIS DCX PER BED LICENSE

0016

Masimo®

102-3Y

IRIS SERVICE, 3 Yr

0017

Masimo®

2457

WIRELESS SITE SURVEY

0018

Masimo®

114-3Y

CONCIERGE+ SERVICE PLAN FOR DEVICES, 3YR

The Department of Veterans Affairs (VA) is seeking vendors who can provide Masimo® brand name or equal to Physiologic Monitor Modules: Pulse Oximetry as listed above or equal commodities which meet all the following salient characteristics (SCs):

SC #

SALIENT CHARACTERISTICS

Applicable CLIN

METHOD OF EVALUATION

SC 1

Must provide continuous non-invasive Cerebral oxygen saturation (rSO ) values

0001- 0003

Literature Review

SC 2

Must allow for placement of bilateral sensors to assess cerebral oxygenation.

0001- 0003

Literature Review

SC 3

Must provide configurable alarms for cerebral desaturation thresholds.

0001 - 0002

Literature Review

SC 4

Data Output/Connectivity Must support export of oximetry data for integration with hospital information systems (e.g., HL7, CIS/ARK, etc.).

0001, 0007, 0015

Literature Review

SC 5

Regulatory Approval Must have FDA clearance for cerebral oximetry applications in anesthesiology and perioperative care.

0001 - 0003

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration as long they meet the Salient Characteristic. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

Does vendor offer an annual service plan, Yes or No?

If Yes:

What does the plan cover?

Does plan cover software updates only?

Does the plan cover parts repair or replacement only?

Does the plan cover both software and parts?

Vendors are requested to provide documentation that shows information on their service plan.

Is the service provided by the OEM or a subcontractor?

Full name and address of company

CAGE Code/ SAM UIE

Business Size

Manufacturer or Distributor

If the distributor provides full name, business size and address of manufacturer.

Country of Origin designation for all products

Ability to provide uninterrupted supply of products on a national scale.

Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.

Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.