6515--Pharmacy Unit Dose Packaging Machine

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 effective July 12, 2021.

This solicitation is set-aside for Small Businesses (SB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,250 employees.

The FSC/PSC is 6615.

The Richard L. Roudebush Veterans Administration Medical Center, 1481 West Tenth Street, Indianapolis, IN 46202 has a requirement to upgrade its Pharmacy Unit Dose Packaging System.

All interested companies shall provide quotations for the following:

Supplies

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

0001

Auto-Print - 2.0" Stainless Steel Unit Dose Packaging System for Oral Solids

1

EA

0002

Auto-Print Oral Solid Dispenser Attachment

1

EA

0003

Installation

1

EA

Statement of Work

Objective: The overall purpose of this purchase is to upgrade the pharmacy unit dose packaging system used at Richard L. Roudebush VA Medical Center.

Task: The contractor shall provide all equipment and labor necessary to install and configure a fully functional pharmacy unit dose packaging system, to Richard L. Roudebush VA Medical Center. A single contract order shall be awarded for the medical center based on satisfaction of the listed requirements and evaluation factors.

Preference will be given to proposals submitted through a SDVOSB or VOSB.

Requirements: In consideration for the contract award, contractor proposals must fulfill the following requirements set for this SOW:

Requirements The packaging machine requires the following criteria:

Must allow packaging of solid, oral medications from bulk bottles for individual dispensing

Must produce safe, tamper-proof, easy to open, unit dose packages

Must have option for light resistance packaging to ensure drug stability

Must be compatible with previously purchased software (MediDose MILT-4) which is successfully used to help maintain inventory and track usage of tablet information with appropriate labeling needed for newer re-packaging standards regarding hazardous and non-hazardous medications

Must be compatible with previously purchased software (MediDose MILT-4) which had barcode capabilities to enhance medication safety

Must be able to interface with a Windows 10 computer for receiving bulk bottle information

Should not require connection to VA network or web access

Should allow for unique serial number/barcode labeling system with lot and expiration date that complies with DSCSA

Should have small footprint (tabletop design less than 40 inches long x 18 inches deep x 15 inches tall), be highly efficient and capable of packaging large quantities in a short period time

Should be easy to use for pharmacy staff

Should have low incidence of medication errors and crushing medications

Hands on training for pharmacy staff

Should use low temp sealing process assuring there is no degradation to medication during packaging process

Semi-automated, table-top packaging system that is certified UL compliant and is manufactured to adhere to strict technical guidelines to assure optimum performance of the packaging

Should include at least two pill chutes and feed disks to accommodate packaging of most standard size tablets, capsules, and accommodate non-standard size medication.

Should use Class A and/or Class B packaging materials

Evaluation Factors: The following evaluation factors will be used in determining the most suitable contract proposal:

Fulfillment of Requirements:

Technical Support Availability

Past Performance Evaluations

Total Cost of Proposal

Period of Performance: Period of performance shall be 60 days (or sooner) for installation of the equipment.

Place of Performance/Place of Delivery

Richard L. Roudebush VA Medical Center

Address:

1481 West Tenth Street

Indianapolis, IN

Postal Code:

46202

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items .

FAR 52.212-5, Evaluation-Simplified Acquisition Procedures .

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018).

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2021).

All quoters shall submit the following:

Vendor response shall include the following:

(a) company name

(b) address

(c) point of contact

(d) phone, fax, and email of primary point of contact

(e) SAM Unique Entity ID

All responses to this RFQ shall be fixed priced and Freight on Board (FOB) Destination. Documentation that confirms the company are manufacturer authorized resellers/distributors and installers of the quoted items.

All quotes shall be sent, by email only, to christopher.blazejewski@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest Price, Technically Acceptable that must fully meet all salient characteristics.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00 PM EST on March 24, 2022, via email to christopher.blazejewski@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail only (no phone calls) to the Point of Contact listed below.

Point of Contact

Chris Blazejewski via email only at christopher.blazejewski@va.gov