6515--Omnicell XTE Console Upgrade - Coatesville VA Medical Center

The Department of Veterans Affairs Veterans Health Administration (VA VHA) is seeking to procure sixteen Omnicell XT EXTEND Console upgrades for the Coatesville VA Medical Center. The procurement is specifically for hardware upgrades to existing Omnicell Automated Dispensing Cabinet (ADS) systems to support Windows 10 IoT Enterprise LTSC and future Windows 11 compatibility. The current systems will lose support after October 2025, necessitating these upgrades to maintain medication storage security, real-time inventory monitoring, and regulated dispensing capabilities. This is an unrestricted solicitation under NAICS code 339113 with a size standard of 800 employees, and the government intends to award a one-time firm-fixed-price contract. Quotes are due by March 10, 2025, at 16:00 EST, with contractors required to provide manufacturer authorization if not the original equipment manufacturer (OEM).

The solicitation is not set aside for any specific business category, though Omnicell works with one authorized Service-Disabled Veteran Owned Small Business distributor, TrillaMed. The total contract value is estimated at $209,280 for the sixteen console upgrades. Delivery will be FOB destination to the Coatesville VAMC located at 1400 Black Horse Hill Road, Coatesville, PA 19320. Installation services are included, which involve coordinating facility implementation, establishing telecommunications, and providing remote diagnostic capabilities through VPN. The contractor must comply with VA information security requirements and provide 24/7 technical support. Replacing the entire system was deemed cost-prohibitive, making these targeted upgrades the preferred solution for maintaining the medical center's medication management infrastructure.