6515--NX EQ Slit Lamps (VA-24-00001679)

Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice

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Solicitation Number:

36C10G24R0022

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24R0022 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05, dated 22 April 2024.

Requirement Description:

VA has a requirement to purchase Slit Lamps to deliver patient care at its VA Medical Centers around the country. Slit Lamps are Ophthalmic diagnostic instruments designed for examining the eye (mostly the anterior part of the eye) using an illumination system combined with a binocular microscope. The instruments usually consist of illumination sources with a mechanism that provides a slit beam of light into the eye with different types of illumination (e.g., direct or indirect, focal or diffuse, background illumination), a binocular microscope for viewing the magnified slit image, and a control component for adjusting the focus of the microscope and the slit (e.g., slit rotation, slit width); some also have refraction mirrors to direct light to a camera mounted above the microscope. Slit lamps provide a magnified view of eye structures (e.g., eyelid, sclera, iris, crystalline lens, cornea); some instruments can also examine the retina using specific lenses. Slit lamps are used mainly in the diagnosis of eye conditions.

Ophthalmic Tonometers measuring instruments designed to determine intraocular pressure. These instruments may use several different techniques: applanation, indentation, and noncontact (air puff) tonometry. Tonometers can be attached to a slit lamp, and portable and handheld devices are also available. Ophthalmic Tonometers are mainly intended for assessing ocular hypertension (intraocular pressure between 10- and 24-mm Hg is considered normal), usually to screen patients for glaucoma.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 Ophthalmic Goods Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1000 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Haag-Streit brand name or equal Slit Lamps and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ SLIT LAMPS. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ SLIT LAMPS.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 12:00 PM ET on May 31, 2024, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Kevin Pendleton at kevin.pendleton@va.gov. No calls will be accepted.

Offers are due via email by 12:00 PM ET on June 13, 2024, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Kevin Pendleton at kevin.pendleton@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Slit Lamp product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as national ) single award Requirements contract (BNOEs).

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Slit Lamp to be used by clinicians throughout the VA medical centers and facilities.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the Offeror indicate that each product being offered as an equal product to the Haag-Streit Slit Lamp. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Item#

Brand

Part Number

Description

0001

Haag-Streit

0900.0011 LED

BQ 900 LED, Unit Model (Made for use on a stand - will not fit on a table).

0002

Haag-Streit

09004.4

AT 900 Applanation Tonometer for BQ 900 and BP 900 Slit Lamps.

0003

Haag-Streit

IM910BQSETES PC G

For BQ 900 LED slit lamps - 2D Imaging: Haag-Streit IM 910 Imaging Module for BQ 900 LED Slit Lamp, with EyeSuite Software, All-in-One PC, Articulating Monitor Arm for instrument stand mounting, and DICOM License

0004

Haag-Streit

IM910BQSETES PC 3D G

For BQ 900 LED slit lamps - 3D Imaging: Haag-Streit IM910 3D Imaging Option for BQ 900 LED Slit Lamp, with EyeSuite Software, All-in-One PC, 3D Monitor, Articulating Monitor Arm for instrument stand mounting, and DICOM License

0005

Haag-Streit

7220374

Haag-Streit DICOM License (per instrument)

0006

Haag-Streit

09007.10.50/50

Beam Splitter 50/50 (For BQ Slit Lamps)

0007

Haag-Streit

09007.10.70/30

Beam Splitter 70/30 (For BQ Slit Lamps)

0008

Haag-Streit

09007.7

Short Observer Tube with Eyepiece (Note: Requires Beam Splitter) (For BQ Slit Lamps)

0009

Haag-Streit

09007.13

Long Observer Tube with Eyepiece (Note: Requires Beam Splitter) (For BQ Slit Lamps)

0010

Haag-Streit

09007.3

Binocular Prism Assembly (For BQ Slit Lamps)

0011

Haag-Streit

09007.5

Stereo Variator (For BQ Slit Lamps)

0012

Haag-Streit

09007.8

Inclined Adapter (For BQ Slit Lamps)

0013

Haag-Streit

09007.9

Yellow Filter (For BQ Slit Lamps)

0014

Haag-Streit

BQ900TS

BQ 900 LED, Table Model (Made for use on a table - will not fit on a stand). Includes Small Slit Lamp Table.

0015

Haag-Streit

BQ900TL

BQ 900 LED, Table Model (Made for use on a table - will not fit on a stand). Includes Large Slit Lamp Table for use with imaging.

0016

Haag-Streit

GPM-1

Haag-Streit Slit Lamp Preventive Maintenance per slit lamp per year

0017

Haag-Streit

GPM-2

Haag-Streit Slit Lamp and Imaging System Preventive Maintenance per slit lamp per year

0018

Haag-Streit

BI900 PS

BI 900 LED, Unit Model (Made for use on a Stand - will not fit on a table). Slit Lamphas 10x and 16x magnification, LED illumination, & 14mm slit width. No imaging options.

0019

Haag-Streit

0900.2101

Tonometer "R" 900 for BI Slit Lamps

0020

Haag-Streit

BI900CAM SET PC G

For BI 900 LED slit lamps - 2D Imaging: Haag-Streit Imaging SET BI for use with BI 900 LED Slit Lamp, with Eyesuite Imaging Software, All-in-One PC, Articulating Monitor Arm for instrument stand mounting, and DICOM License

0021

Haag-Streit

7200622 LED

Haag-Streit BP 900 LED Slit Lamp, Unit Model. Yellow Filter as only accessory. No 3D imaging option.

0022

Haag-Streit

7220539 SET PC G

For BP 900 LED slit lamps - 2D Imaging: Haag-Streit IM 600 Imaging Module for use with BP 900 LED Slit Lamp, with Eyesuite Imaging Software, All-in-One Computer, Articulating Monitor Arm for instrument stand mounting and DICOM License

The Department of Veterans Affairs (VA) is seeking vendors who can provide Haag-Streit Brand Name or Equal (BNOE) Slit Lamps as listed above or equal commodities which meet all the following salient characteristics.

CLIN s 0001, 0015, 0018, 0020, and 0022 apply to the following SCs.

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC Literature Map

DOCUMENT

TITLE

PAGE #

SC 1

Must be LED back lighting (illumination)

Literature Review

SC 2

Have Red-free Filter

Literature Review

SC 3

Have Blue Filter

Literature Review

SC4

Must have a minimum of three magnification Settings

Literature Review

SC 5

Slit Lamps must have the ability to capture images through am imaging module accessory

Literature Review

CLIN s 0002 and 0019 apply to the following SCs.

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC Literature Map

DOCUMENT

TITLE

PAGE #

SC 6

Must have a Tonometer functional compatible with the Slit Lamps

Literature Review

CLIN s 0006 and 0007 apply to the following SCs.

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC Literature Map

DOCUMENT

TITLE

PAGE #

SC 7

Beam Splitter must be compatible with Slit Lamps

Literature Review

CLIN s 0008 0013 apply to the following SCs.

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC Literature Map

DOCUMENT

TITLE

PAGE #

SC 8

Accessories must be compatible with Slit Lamps

Literature Review

Vendors may offer any product solution or configuration so long as they meet the salient characteristics. Products offered in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may offer any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.