36C10G24R0022.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Michael Andrews michael.andrews6@va.gov 678-428-5319

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10G24R0022 Notice Type:

Combined Synopsis/Solicitation Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24R0022 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05, dated 22 April 2024.

Requirement Description:

VA has a requirement to purchase Slit Lamps to deliver patient care at its VA Medical Centers around the country. Slit Lamps are Ophthalmic diagnostic instruments designed for examining the eye (mostly the anterior part of the eye) using an illumination system combined with a binocular microscope. The instruments usually consist of illumination sources with a mechanism that provides a slit beam of light into the eye with different types of illumination (e.g., direct or indirect, focal or diffuse, background illumination), a binocular microscope for viewing the magnified slit image, and a control component for adjusting the focus of the microscope and the slit (e.g., slit rotation, slit width); some also have refraction mirrors to direct light to a camera mounted above the microscope. Slit lamps provide a magnified view of eye structures (e.g., eyelid, sclera, iris, crystalline lens, cornea); some instruments can also examine the retina using specific lenses. Slit lamps are used mainly in the diagnosis of eye conditions.

Ophthalmic Tonometers measuring instruments designed to determine intraocular pressure. These instruments may use several different techniques: applanation, indentation, and noncontact (air puff) tonometry. Tonometers can be attached to a slit lamp, and portable and handheld devices are also available. Ophthalmic Tonometers are mainly intended for assessing ocular hypertension (intraocular pressure between 10- and 24-mm Hg is considered normal), usually to screen patients for glaucoma.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 – Ophthalmic Goods Manufacturing: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1000 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Haag-Streit brand name or equal Slit Lamps and related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ SLIT LAMPS. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ SLIT LAMPS.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 12:00 PM ET on May 31, 2024, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Kevin Pendleton at kevin.pendleton@va.gov. No calls will be accepted.

Offers are due via email by 12:00 PM ET on June 13, 2024, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Kevin Pendleton at kevin.pendleton@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Slit Lamp product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as “national”) single award Requirements contract (BNOEs).

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Slit Lamp to be used by clinicians throughout the VA medical centers and facilities.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the Offeror indicate that each product being offered as an “equal” product to the Haag-Streit Slit Lamp. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Haag-Streit Brand Name or Equal (BNOE) Slit Lamps as listed above or equal commodities which meet all the following salient characteristics.

CLIN’s 0001, 0015, 0018, 0020, and 0022 apply to the following SCs.

DOCUMENT

TITLE

PAGE #

CLIN’s 0002 and 0019 apply to the following SCs.

DOCUMENT

PAGE #

CLIN’s 0006 and 0007 apply to the following SCs.

DOCUMENT

PAGE #

CLIN’s 0008 – 0013 apply to the following SCs.

DOCUMENT

PAGE #

Vendors may offer any product solution or configuration so long as they meet the salient characteristics. Products offered in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may offer any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - SLIT LAMPS.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - SLIT LAMPS.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - SLIT LAMPS.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - SLIT LAMPS.

See attached document: ATTACHMENT E - REPORTING TOOL - SLIT LAMPS_FY 24.

See attached document: ATTACHMENT F - PAST PERFORMANCE QUESTIONNAIRE - SLIT LAMPS.

Page 1 of

Page 1 of Page 1 of Page 1 of