6515--Notice of Intent to Sole Source- Scanlan OR Instruments

Notice of Intent

Presolicitation Notice

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Notice of Intent

*=Required Field

Presolicitation Notice

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SUBJECT*

Notice of Intent to Sole Source- Scanlan OR Instruments

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

37129

SOLICITATION NUMBER*

36C24926Q0082

RESPONSE DATE/TIME/ZONE

01-30-2026 10AM EASTERN TIME, NEW YORK, USA

ARCHIVE

30 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

VSS

PRODUCT SERVICE CODE*

6515

NAICS CODE*

339112

PLACE OF PERFORMANCE

Department of Veterans Affairs

Tennessee Valley Healthcare System (TVHS)

1310 24th Ave S

Nashville TN

POSTAL CODE

37212

COUNTRY

USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office 9 (90C)

1639 Medical Center Parkway, Suite 204

Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Specialist

Ryan Mick

Ryan.Mick@va.gov

423-979-1408

DESCRIPTION

This notice is in accordance with (IAW) Federal Acquisition Regulation (FAR) Overhaul 5.101.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 09, hereby provides notice of its intent to award a sole source, firm-fixed price contract for the product/service listed below to a veteran-owned small business, Scanlan International Inc., headquarters out of Saint Paul, Minnesota. The contract is expected to be awarded under the authority of FAR Overhaul 12.102(a) for acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision. A Sole Source Justification for Other Than Full and Open Competition has been prepared. The anticipated award date is no later than 02-05-2026. The contractor will provide the product/service listed below to the place of performance listed on the cover page of this notice.

This is a sole source requirement. Tennessee Valley Healthcare System (TVHS) VAMC Cardiology Services is requesting a replacement of Scanlan Operating Room (OR) Instruments such as forceps and micro scissors including accessories. These instruments are to be used during cardio surgeries. The equipment is used to cut tissue and control bleeding during surgical procedures, which is critical by establishing a minimal footprint in the surgical field.

The Scanlan OR Instruments offers precision instruments designed for highly specialized procedures where tactile feedback and fine control. Scanlan instruments are individually handcrafted from high-grade surgical stainless steel or titanium, material quality that is not used by other vendors. Scanlan unique attributes include instruments that provide definite control without trauma to tissue or damage to needles. Sharpen scissors blades that would cut more superior to any other surgical scissors on the market. Combining a razor edge with a scissors edge, these scissors produce a clean, forward cut, eliminating pinching or slipping of tissue. Needle holders and forceps that provide a special surface on the handle that provides a secure grasp for surgeons. The forceps are equipped with a dual guide design that prevent the tips from scissoring and tissue from shearing.

Market research was able to identify domestic commercial products that can meet this requirement. Research shows that the requested OR Instruments is manufactured by Scanlan. Research reveals that the equipment can be procured through Scanlan International Inc (VOSB). Scanlan is the sole authorized distributor of their products for Tennessee. A sole source letter was provided.

Products Required:

SCANLAN® Cushing Forceps, flat handle, carbon-inlay tips, 8-1/4" / 21 cm

SCANLAN® Premier Jacobson Micro Scissors, spring style, round handle, 60° angled micro fine blades, 6-3/4" / 17 cm

SCANLAN® Jacobson Heavy Style Needle Holder (for large needles), round handle, with ratchet, straight DIAMOND DUST jaws, 9" / 23 cm

SCANLAN® Thoracoscopic Chitwood Mini Knot Pusher (5 mm) ("trap model"), Jacobson spring style, round handle, 8-1/2" / 21.5 cm working length, 15-3/8" / 39.1 cm total length

Period of Performance: 01/30/2026 through 05/30/2026

NAICS code: 339112 Surgical and Medical Instrument Manufacturing.

(SBA Small Business Size Standard: 1,000 Employees)

PSC: 6515 Medical and Surgical Instruments, Equipment, and Supplies.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR

COMPETITIVE QUOTES.

However, interested parties may identify their interest and capability to respond to this requirement and may submit a bid, proposal, or quotation (as appropriate) that the agency shall consider within the given closing/due date of this notice.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.

Interested parties are encouraged to furnish information by email only with RESPONSE TO SOLE SOURCE NOTICE 36C24926Q0082 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Ryan Mick, contracting specialist, by email at Ryan.Mick@va.gov NO LATER THAN the given closing date and time on this notice. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities like an authorized distributor/reseller letter from their source of supply if not a manufacturer that will demonstrate the ability to support this requirement.