6515--NEW Seattle Patient Lift Replacement

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 04/18/2025

Revision: 02

Page 11 of 11

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) (FAR) subpart 12.2, Solicitation, Evaluation, and Award as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025).

This solicitation is a Brand Name or Equal (BNOE) Request for Quote (RFQ) and the solicitation number is 36C26026Q0576. This solicitation is unrestricted, and the Government anticipates awarding a firm-fixed price supply order from this solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees.

The FSC/PSC is 6530

One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

The Seattle VA Medical Center is seeking to purchase the removal and replacement patient lifts.

All interested companies shall provide quotations for the following:

Supplies/Services Items: The following are Guldmann manufacturer part numbers for reference only. This requirement is for Patient Ceiling Lift System per the Salient Characteristics listed and Statement of Work below:

Line Item

Description

Quantity

Unit Price

Total Price

0001

Emergency Department 825lb GH3+ Straight Rail with Curve to match existing system. Includes Design, Installation, Hanger Bar, and Clinical Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

21

0002

Community Living Center (1E) 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Includes Design Hanger Bar, Installation, and Clinical Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

22

0003

Community Living Center (1E) 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

9

0004

Oncology (2W) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

8

0005

Oncology (2W) 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale with Basic Bathroom Access. Includes: Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

9

0006

Oncology (2W) 7 Meter Single Rail 825lb GH3+ System with Trainer Module and Positioning Lock. Includes Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

1

0007

Med Surg (5E) 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale with Basic Bathroom Access to Additional H-Track. Includes: Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

8

0008

Med Surg (5E) 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Includes Design Hanger Bar, Installation, and Clinical Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

11

0009

Med Surg (6W) 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Includes Design Hanger Bar, Installation, and Clinical Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

13

0010

Med Surg (6W) 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

4

0011

Med Surg (6W) 7 Meter Single Rail 825lb GH3+ System with Trainer Module and Positioning Lock. Includes Design, Hanger

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

1

0012

SCI (1W) 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clinical Training

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

8

0013

SCI (1W) 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Includes Design Hanger Bar, Installation, and Clinical Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

17

0014

Radiology (2D-104) GH3+ 605lb 4m x 4m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

1

0015

Radiology 2D-111, 2D-112, 2D-135, 2D-106, 2D-143, 2D-161 GH3+ 605lb 4m x 4m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

5

0016

Radiology (IR Transfer Bay) GH3+ 605lb 3m x 3m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

1

0017

Radiology (MRI Transfer Bay) GH3+ 605lb 3m x 3m (4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

1

0018

Radiology (CT Rooms) GH3+ 605lb 3m x 3m (4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

2

0019

Radiology (IR Rooms) GH3+ 605lb 3m x 3m(4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

2

0020

Emergency Department CT Machine GH3+ 605lb 3m x 3m (4-drop) Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

Brand Name or Equal to Guldmann will be considered.

PN: ___________

MFR: __________

2

0021

REMOVALS OF EXISTING SYSTEMS

146

0022

SLINGS

146

0023

WA ENGINEERING STAMP

1

Salient Characteristics:

CEILING MOUNTED PATIENT LIFT SALIENT CHARACTERISTICS

Lifting speed must be minimum 2.2 inches per second at maximum load capacity, with a soft/slow start and stop.

The track rails must be capable of accommodating stationary lock for lift unit and/or stationary lock for Traverse Rail with user capability via hand control to separately position and lock the lift motor and/or the traverse rail in designated location(s) when indicated for patient care activity.

The hand control must be wired, with LCD screen capable of displaying patient weight and lift usage information.

Scale must be internal; with patient weight displayed on a screen located on the hand control.

The track rail system must allow for seamless transition to a second rail system using a non-motorized gate system. The gate system must be automatic, non-electric, and require no external activation via pull cord or switch. The gate system must open upon alignment of rails and remain locked when rails are out of alignment.

The lift must charge anywhere on the track via continuous AC charging.

The charging time must be 4 hours max on the railing and 6 hours max on the hand control.

The lift must have an expected lifespan of minimum 10 years.

In addition to compliance with ISO 10535 (Hoists for the transfer of disabled persons Requirements and test methods), the entire lift unit (not only the transformer) must be UL (Underwriters Laboratory) certified to meet requirements for user safety.

Must have a minimum three (3) year warranty on lift units.

Supplier must supply user training.

The lift must have a load capacity of 825lb.

The lift must have the following batteries at a minimum: 2 x 24 V NiMH, 2.1 Ah

The lift must have an emergency stop and lowering device.

The sling and lift must be able to be cleaned with disinfectant.

The travel distance, which is the total active lifting travel of the lifting strap, must be at least 98 . This is how far the hoist can lower the patient from the rail.

Must have an add on option for a trainer module that relieves up to 220 lbs from the patient during their rehabilitation exercises.

Sling Salient Characteristics

Slings must support safe transfers, repositioning, and mobility activities across the continuum of care.

Sling designs must accommodate a range of clinical applications including supine transfers, seated transfers, toileting, bathing, ambulation support, and repositioning.

Slings must be fully compatible with lift system spreader bars and motors without the need for adapters or third-party components.

Attachment points must be designed to ensure secure and intuitive connection to the lift system.

Manufacturer must offer a comprehensive range of sizes to accommodate diverse patient populations, including bariatric sizing options that not only accommodate SWL but dimensions and proportions.

Sling design must support proper patient positioning and pressure distribution to promote comfort and skin integrity.

Slings must be constructed of durable, breathable materials suitable for healthcare environments.

Reusable slings must be machine washable and able to withstand facility laundering processes without degradation of structural integrity.

Disposable slings must be single-patient use and clearly labeled to support infection prevention practices.

Slings must include clearly marked weight capacities and orientation indicators.

Design must minimize risk of patient sliding, shear, or discomfort during lifting and mobility tasks.

Manufacturer must provide clinical guidance on appropriate sling selection based on patient function and task.

Each sling must include permanent labeling with model, size, weight capacity, and manufacturer information to support safe use and inventory management. Slings must be color coded to indicate their purpose.

Slings must comply with ISO 10535 requirements for hoists and transfer devices for disabled persons.

Delivery shall be FOB Destination: no later than 180 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Address:

Seattle VA Medical Center

1660 S. Columbian Way

Seattle, WA

Postal Code:

98108-1532

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

SEP 2024

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representations

JAN 2017

52.204-7

System for Award Management (DEVIATION NOV 2025)

NOV 2024

52.209-7

Information Regarding Responsibility Matters (DEVIATION NOV 2025)

OCT 2018

52.219-1

Small Business Program Representations (DEVIATION NOV 2025)

FEB 2024

52.225-18

Place of Manufacture

AUG 2018

52.229-11

Tax on Certain Foreign Procurements Notice and Representation

JUN 2020

52.233-2

Service of Protest

SEPT 2006

52.252-1

Provisions Incorporated by Reference

FEB 1998

852.215-72

Notice of Intent to Re-solicit

OCT 2019

852.233-70

Protest Content/Alternate Dispute Resolution

OCT 2018

FAR 52.225-6, Trade Agreements Certificate FEB 2021

(a)Â The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b)Â The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line-item No.

Country of origin

______________

_________________

______________

_________________

______________

_________________

[List as necessary]

(c)Â The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision)

4. SUBMISSION INSTRUCTIONS

a) Submissions of Offer: Offerors are required to submit their offer in response to this solicitation specifically tailored to the unique requirements of providing and installing patient ceiling lifts in accordance with the Statement of Work. Please submit the quote to Denise.Patches@va.gov by the time and date indicated on the face page of the solicitation document. Include the solicitation number in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB), but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail.

b) Products/service capability description: Offerors shall provide confirmation from OEM proposed that your company is an authorized provider for OEM parts and installation.

c) Training: Offers must demonstrate that personnel have the training necessary to provide installation per the Statement of Work.

d) Pricing: Complete the Pricing Table submitting a firm-fixed-price quote to include all costs associated with providing the requested items, installation, and training. This should encompass labor, materials, travel, equipment, and any applicable fees.

e) Required Submissions: Offers not providing the following may not be considered for award:

1. Manufacturer signed Authorization, dated within one (1) year of the date of the posting of this solicitation, from the OEM to distribute OEM parts,

2. Sufficient evidence to show that the items offered meet the salient physical, functional, and performance characteristics specified in this solicitation,

3. Documentation of the certification and/or training of the individuals the offeror proposes to use to install the equipment,

4. Completed Pricing Table

5. Completed Trade Agreements Certificate

Note: It is essential that all offerors follow these instructions in order to be considered for this award.

Submit offers to Denise.Patches@va.gov via email referencing the solicitation number in the subject line.

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

FAR 52.212-2, Evaluation-Commercial Items : The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Offeror must be a manufacturer authorized provider for all parts. A letter signed by the manufacturer, dated within one (1) year of the date of the posting of this solicitation, stating such must be included with any response to this solicitation. Offerors not providing this letter will be considered non-responsive to the requirements of the solicitation and not be evaluated for price.

2. Offerors not providing the exact match Guldmann equipment, must provide evidence that the items offered meet the salient physical, functional, and performance characteristics specified in this solicitation.

- Each item must be identified by manufacturer and make or model number, if any.

- Clearly describe if any item is to be altered or modified by the offeror to make it conform to solicitation requirements.

- Items will be evaluated based on the information furnished by the offeror. The Contracting Officer is not responsible for locating or obtaining any information not included in the offer.

Offerors not providing sufficient information will be considered non-responsive to the requirements of the solicitation and will not be evaluated for price.

1. Price The price will be evaluated based on the total of all contract line items. A price will be determined reasonable if, in its nature or amount, it does not exceed what would be incurred by a reasonably prudent person.

*Adherence to the technical requirements in compliance with the Statement of Work and Salient Characteristics is more important than price.

(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification Veteran Small Business Certification (sba.gov).

(b) Offerors must complete annual representation and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal

The following contract clauses apply to this acquisition:

1. 52.252-2 Clauses Incorporated by Reference , (FEB 1998)

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (RFO FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-6

ALT I. RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT

NOV 2021

52.203-17

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

NOV 2023

52.203-19

PROHIBITION ON REQUIREING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

OCT 2018

52.209-6

PROTECTING GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (DEVIATION NOV 2025)

JAN 2025

52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS

NOV 2015

52.219-4

NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (DEVIATION NOV 2025)

OCT 2022

52.222-3

CONVICT LABOR

JUN 2003

52.222-19

CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (DEVIATION NOV 2025)

JAN 2025

52.222-35

EQUAL OPPORTUNITIES FOR VETERANS DEVIATION NOV 2025)

JUN 2020

52.222-36

EQUAL OPPORTUNIT FOR WORKERS WITH DISABILITIES (DEVIATION NOV 2025)

JUN 2020

52.222-37

EMPLOYEMENT REPORTS ON VETERANS (DEVIATION NOV 2025)

JUN 2020

52.222-40

NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEVIATION NOV 2025)

DEC 2010

52.222-50

COMBATING TRAFFICKING IN PERSONS (DEVIATION NOV 2025)

NOV 2021

52.225-5

TRADE AGREEMENTS

NOV 2023

52.229-3

FEDERAL, STATE, AND LOCAL TAXES (DEVIATION SEP 2025)

FEB 2013

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGMENT

JUL2013

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3

PROTEST AFTER AWARD (DEVIATION NOV 2025)

AUG 1996

52.233-4

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (DEVIATION NOV 2025)

OCT 2004

52.240-91

SECURITY PROHIBITIONS AND EXCLUSIONS

NOV 2025

52.244-6

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

JAN 2025

852.203-70

COMMERCIAL ADVERTISING

MAY 2018

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

NOV 2018

852.233-70

PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

SEP 2018

852.233-71

ALTERNATE PROTEST PROCEDURE

SEP 2018

852.242-71

ADMINISTRATIVE CONTRACTING OFFICER

OCT 2020

2. VAAR 852.212-71 Gray Market and Counterfeit Items , (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

3. VAAR 852.246-71 Rejected Goods , (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor s address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of clause)

All quoters shall submit the following:

Quotes should be emailed to Denise.Patches@va.gov and received no later than July 16, 2026, 10:00AM PT. Quotes may be submitted on this document or the vendors own form and must include the completed Trade Agreements Certificate 52.225-6, and if not the manufacturer, provide an authorized distributor letter. Any offer that does not provide supporting documentation may be considered non-responsive.

Required Supporting Documentation:

Trade Agreement Certificate (inserted above 3. 52.225-6)

Authorized distributor letter if not the manufacturer

Enough documentation that demonstrates product meets/exceeds the required salient characteristics of the desired brand above.

Quote that includes the delivery date for which the product can be delivered.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exceptions and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below prior to 6-20-2026 at 12:00. The Government intends to make award without discussions.

Point of Contact

Denise Patches

Contracting Specialist

253-888-4922

Denise.Patches@va.gov