6515--eye chair (VA-26-00070999)

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FY26.08A 05/29/2026, FAC 2026-01 03/13/2026.

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instruments, Equipment and Supplies with a small business size standard of 1,000 employees.

The FSC/PSC is 6515-Medical and Surgical Instruments, Equipment and Supplies.

The Syracuse VAMC is seeking to purchase quantity of Three Eye exam chairs for their Syracuse Surgery Department.

All interested companies shall provide quotations for the following:

Salient Characteristics required:

STATEMENT OF WORK

GENERAL INFORMATION

Title of Project: Exam Chairs-quantity-3 delivered FOB Destination to the Syracuse VAMC.

Type of Contract Contemplated: Firm/Fixed

SCOPE

Specialized chairs quantity 3 for the Syracuse VAMC designed for patients during eye examinations and procedures. The scope lies in providing optimal patient positioning, comfort, and support throughout the examination process.

REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS:

Manual pneumatic assisted recline examination chair to table position

Power hydraulic lift raises and lowers patients smoothly

Powered hydraulic base with counterbalanced manual recline

A recline bar, reachable from both sides of the chair top, activates the counterbalanced recline

Membrane Switches are engineered for reliable performance year after year

Armrests lock in place and release for easy patient access

Large, hinged footrest supports patient s full weight

Swivel chair 330 degrees

Detached foot switch permits hand free operation

Backlit membrane switches eliminate need for high voltage wiring and last 10X longer.

Common Nomenclature: Exam Chairs with concave headrests

Kind of material (i.e., type, grade, alternatives, etc.): Vinyl or cleanable material, locking castors or brake, #20 Pearl with Black Upholstery.

Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): Power hydraulic base and manual pneumatic assisted recline examination chair to table position.

Dimensions, size, capacity: H 19-3/4-33 high, D 40-60

Principles of operation: The primary goal is to position the patient accurately in front of ophthalmic equipment like slit lamps or OCT machines. This is critical for obtaining high-quality diagnostic images and reducing motion artifacts. Even slight patient movement can affect the quality of tests like OCT and fundus imaging. Many chairs feature a central brake system or lockable castors to ensure the chair remains securely in place once the patient is positioned.

Restrictive environmental conditions: NA

Intended use: Ophthalmology chairs are specifically designed chairs used in eye care settings to facilitate eye examinations, diagnostic procedures, therapeutic treatments, and minor surgical manipulations.

Equipment with which the item is used. NA

End item application: Ophthalmology chairs are specifically designed medical chairs used in eye care settings to facilitate patient examinations, treatments, and procedures. Their end item application is to provide comfortable and stable positioning for patients during various ophthalmic activities, including: Routine Eye Examinations: These chairs support patients for standard eye exams, enabling ophthalmologists and optometrists to perform tasks like vision testing, slit lamp examinations, and retinoscopy.

Minor Procedures: Some ophthalmology chairs are designed to recline nearly flat, making them suitable for minor in-office procedures. Outpatient Surgical Techniques: Advanced ophthalmology chairs, are designed as patient positioning systems for precision head surgery, offering features for precise head and body positioning during outpatient surgical techniques. Transportation of Patients: Some models offer features like rolling castors, allowing for easy maneuverability and transport of patients, especially in hospital settings.

OTHER UNIQUE REQUIREMENTS

Compatibility with Existing Equipment: yes

Training: no training needed

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance: Biomed inspection

DELIVERY

This section should clearly state:

What the Contractor must deliver. Ophthalmology Chairs

When the Contractor must deliver. 4-6 weeks

Where the Contractor must deliver the service. Warehouse Syracuse VA Medical Center, 800 Irving Ave, Syracuse NY 13210

What documentation (if any) the Contractor must obtain from the Government to verify Government receipt of the delivery. NA

Where inspection and acceptance will occur. Syracuse VA Medical Center Loading Dock

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI)

BILLING/INVOICING: Tungsten Invoicing

CUSTOMER INFORMATION: Syracuse VAMC Surgery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

52.212-4 Contract terms and conditions-Commercial products and Commercial services.

52.252-2 Clauses incorporated by reference

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)

52.212-5 Contract terms and conditions required to implement statutes or executive orders-Commercial products or Commercial services.

52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)

52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) l.

52.219-33 Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025)

52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025)

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026)

52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

52.225-1 Buy American-Supplies (OCT 2022) (DEVIATION NOV 2025)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

52.240-91 Security prohibitions and exclusions.

852.219-73 VA Notice of total set aside for certified Service Disabled Veteran Owned small businesses.

852.219-76 VA notice of limitations on subcontracting-certificate of compliance for supplies and products.

852.232-72 Electronic submission of payment requests.

852.242-71 Administrative Contracting Officer

852.247-73 Packing for domestic shipment

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)

52.252-1 Solicitation provisions Incorporated by Reference

52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) (DEVIATION OCT 2025)

52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021)NOV 2025)

52.225-2 Buy American Certificate. (OCT 2022)\

52.240-90 Security prohibitions and Exclusions Representations and certifications.

All quoters shall submit the following: Quotes that itemize and list all requirements according to statement of work and include all items and onsite delivery and installation when specified in SOW.

All quotes shall be sent to the Contracting Officer-Lorraine Hussain emailed only to Lorraine.Hussain@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 Simplified procedures.

The quote that meets the combined synopsis requirements and the best value to the government as well as delivery and install timelines.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services . To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 07/21/2026 at 3pm Eastern Standard time emailed to Lorraine.Hussain@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Contracting Officer Lorraine Hussain, Lorraine.Hussain@va.gov