6515--Clinical Products with Imprinted Designs Suicide Risk Management

Request for Quote (RFQ) #: 36C25923Q0568

Base Plus Four MIRECC Clinical Products with Imprinted Graphic Designs for Suicide Risk Management per SOW

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm ET, 06/14/2023

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Lindsey.Zwaagstra@va.gov no later than 4:00pm ET, 06/21/2023.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25923Q0568. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 effective March 16, 2023.

The North American Industrial Classification System (NAICS) code for this procurement is 323113 with a small business size standard of 500 employees. This solicitation is a 100% set-aside for small businesses.

List of Line Items;

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Pen per SOW. Base Year 07/01/2023 to 06/30/2024, with four subsequent option years.

60,000

EA

$

$

0002

SRM Notepad per SOW. Base Year 07/01/2023 to 06/30/2024, with four subsequent option years.

30,000

EA

$

$

0003

USPV Notepad per SOW. Base Year 07/01/2023 to 06/30/2024, with four subsequent option years.

30,000

EA

$

$

0004

Tote Bag per SOW. Base Year 07/01/2023 to 06/30/2024, with four subsequent option years.

20,000

EA

$

$

0005

USPV Magnet per SOW. Base Year 07/01/2023 to 06/30/2024, with four subsequent option years.

20,000

EA

$

$

0006

USPV Brochure per SOW. None needed base year from07/01/2023 to 06/30/2024.

0

EA

$

$

0007

SRM Card per SOW. None needed base year from 07/01/2023 to 06/30/2024

0

EA

$

$

0008

SRM Magnet per SOW. None needed base year from 07/01/2023 to 06/30/2024

0

EA

$

$

0009

NCVFH Large Magnet per SOW. None needed base year from 07/01/2023 to 06/30/2024.

0

EA

$

$

1001-4001

Pen per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

60,000

EA

$

$

1002-4002

SRM Notepad per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

30,000

EA

$

$

1003-4003

USPV Notepad per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

30,000

EA

$

$

1004-4004

Tote Bag per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

20,000

EA

$

$

1005-4005

USPV Magnet per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

20,000

EA

$

$

1006-4006

USPV Brochure per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

20,000

EA

$

$

1007-4007

SRM Card per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

20,000

EA

$

$

1008-4008

SRM Magnet per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

40,000

EA

$

$

1009-4009

NCVFH Large Magnet per SOW. Option Years:

07/01/2024 06/30/2025

07/01/2025 06/30/2026

07/01/2026 06/30/2027

07/01/2027 06/30/2028

40,000

50,000

50,000

50,000

EA

$

$

Grand Total

$

Description of Requirements for the items to be acquired:

SRM Pen: Imprint area of minimum height 0.25 , maximum height 0.5 ; minimum width 1.25 , maximum width 2.5 ; push-button retractable gel pen; rubber grip. Ordering will be in group of 10,000for each order.

SRM & USPV Notepad: Minimum height 4.5 , maximum height 6.0 , minimum width 3.5 , maximum width 5.0 ; minimum 50 sheets, maximum 75 sheets; 4 color process on white paper. Ordering will be in group of 10,000 for each order.

SRM Tote Bag: Minimum height 13 , maximum height 18 ; minimum width 10 , maximum width 16 ; cotton; 4 color process. Ordering will be in group of 5,000 for each order.

SRM & USPV Magnet: Flat rectangular magnet, minimum height 1.5 , maximum height 2 minimum width 3 , maximum width 4.5 ; 4 color process. Ordering will be in group of 10,000 for each order.

USPV Brochure: 80# gloss text; minimum height 8 , maximum height 12 ; minimum width 11 , maximum width 18 ; score & fold. Ordering will be in group of 10,000 for each order.

SRM Card: Minimum height 1.5 , maximum height 3 , minimum width 3 , maximum width 5 card; 4 color process. Ordering will be in group of 10,000 for each order.

NCVFH Large Magnet: Flat rectangular magnet, minimum height 4 , maximum height 5 minimum width 5 , maximum width 7 ; 4 color process. Ordering will be in group of 10,000 for each order.

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

VA Distribution Center in Hines, IL:

VASDC/EDOS

1st Avenue No. of 22nd St

Building 37, Door 14

Hines, Illinois, 60141

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must

Meet the salient physical, functional, or performance characteristic specified in this solicitation

Clearly identify the item by-

Brand name, if any and

Make or model number

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION); and (III) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)

The offeror shall complete the Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products and submit as part of the quote.

Volume III Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)Factor 3. Price

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION): The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. {Contracting Officer shall insert the following if the solicitation will include options that are exercisable under FAR 52.217-8}