36C25923Q0568 MIRECC SOW .docx

STATEMENT OF WORK (SOW)

1. Contract Title. Rocky Mountain MIRECC Clinical Promotional Products

2. Background.

Suicide Prevention is the Department of Veterans Affairs (VA) top clinical priority. VA aims to reach all Veterans, including those who receive their health care in the community, in order to reduce the overall Veteran suicide rate. Bringing the expertise of VA researchers and clinicians to community providers who treat Veterans will help achieve this goal.

The Rocky Mountain Mental Illness, Research, Education, and Clinical Center (RM MIRECC) for Suicide Prevention conducts research, education and clinical work aimed at preventing suicide among Veterans. The RM MIRECC houses important programs that support this mission.

The VA Suicide Risk Management Consultation Program (SRM) is a critical resource VA and community providers who treat Veterans. The program provides free expert consultation, training and resources to mental health professionals, primary care providers, and care coordinators. Consultation activities range from specific clinical advice to sharing resources and building evidence-informed skills relevant to Veteran suicide risk management. The SRM supports providers with real-time coaching and feedback as they acquire and implement these skills. The SRM aims to benefit all Veterans at risk of suicide regardless of where they access health care services.

One important topic of consultation is suicide postvention, which refers to the organized response that occurs after a suicide loss, designed to support those exposed to and impacted by the suicide. When conducting consultation related to postvention, SRM provides Uniting for Suicide Postvention (USPV) resources.

The National Center for Veterans Financial Health (NCVFH) empowers Veterans to take charge of their financial health. The vision is for every Veteran in the United States to earn more money, save more money, and protect their money by taking advantage of financial tools and resources. This program works to reduce suicide risk by promoting financial health as research shows that financial strain has a direct effect on increased suicide risk.

3. Scope.

The contractor shall work directly with RM MIRECC staff to design and produce promotional products for distribution to VA and community providers/agencies serving Veterans. Existing SRM and USPV brand identity graphics shall be used for this work. No new branding shall occur.

The contractor shall rely on the expertise of the RM MIRECC team to approve all promotional materials.

The contractor shall produce all content and manage all promotional accounts, budgeting and payment. The contractor shall provide a performance appraisal (referenced below). The contractor shall provide the RM MIRECC with all raw materials (e.g., files, etc.) associated with the content developed as part of this contract.

4. Specific Tasks.

4.1 Provide graphic design services for product design within cost estimates. Graphic design services shall be available between each order to finalize product appearance towards the program purpose as needed. The products shall include: pens, notepads, tote bags, magnets, brochures, cards.

There shall be the opportunity for a one-hour discussion between the purchaser and the contractor and/or designer before each order and three rounds of edits after the discussion to finalize appearance of the products, as needed.

4.2 Produce the products.

Product features:

· SRM Pen: Imprint area of minimum height 0.25”, maximum height 0.5”; minimum width 1.25”, maximum width 2.5”; push-button retractable gel pen; rubber grip. Ordering will be in group of 10,000for each order.

· SRM & USPV Notepad: Minimum height 4.5”, maximum height 6.0”, minimum width 3.5”, maximum width 5.0”; minimum 50 sheets, maximum 75 sheets; 4 color process on white paper. Ordering will be in group of 10,000 for each order.

· SRM Tote Bag: Minimum height 13”, maximum height 18”; minimum width 10”, maximum width 16”; cotton; 4 color process. Ordering will be in group of 5,000 for each order.

· SRM & USPV Magnet: Flat rectangular magnet, minimum height 1.5”, maximum height 2” minimum width 3’’, maximum width 4.5”; 4 color process. Ordering will be in group of 10,000 for each order.

· USPV Brochure: 80# gloss text; minimum height 8”, maximum height 12”; minimum width 11”, maximum width 18”; score & fold. Ordering will be in group of 10,000 for each order.

· SRM Card: Minimum height 1.5”, maximum height 3”, minimum width 3”, maximum width 5” card; 4 color process. Ordering will be in group of 10,000 for each order.

· NCVFH Large Magnet: Flat rectangular magnet, minimum height 4”, maximum height 5” minimum width 5’’, maximum width 7”; 4 color process. Ordering will be in group of 10,000 for each order.

Example of similar products for pricing purposes:

SRM Notepad: SRM Tote Bag:

SRM Magnet: SRM Pen:

SRM Card: USPV Magnet:

USPV Brochure:

USPV Notepad:

NCVFH Large Magnet

4.3 Ship the products to the VA Distribution Center in Hines, IL:

VASDC/EDOS

1st Avenue No. of 22nd St Building 37, Door 14 Hines, Illinois, 60141

4.4 Maximum Quantities per year

5. Performance Monitoring Conference call meetings shall be conducted weekly to monthly as indicated by phase of project to plan/monitor the progress of the project, and review and discuss design and production details and other topics as needed.

The purchaser shall require a sample of the product prior to large productions or if there are any changes to the product between productions.

6. Security Requirements There are no Security concerns or requirements as this contract requires the production of physical products.

7. Other Pertinent Information or Special Considerations

A non-disclosure is not required for this project.

Shipments should be delivered to the VA Hines Distribution Center in Hines, IL. Contact information for Hines Distribution will be a va.gov email and will be provided to the contractor after award. The contractor must fill out VA Form 7596 for labels for each carton/box, and inner packing slip for each carton/box and receive approval from VA Hines Distribution Center prior to initiating the shipping process, please see Attachment A: VA Form 7596 (VA Procurement Slip and Label Forms). Detailed instructions for filling out VA forms will be provided after award. All products must be bundled into mutually agreed upon standard packing units (e.g., packages of 10, 25, etc.).

Invoices will for products will be no later than one month after shipping the products, and no more than once per month.

8. Risk Control If for any reason the products are found to be faulty (e.g., color wear or flaking) from normal storage or use, the remaining undistributed products shall be returned and refunded or replaced at the Vendor’s expense.

9. Place of Performance.

All production of the product shall be completed at the contractor’s site and then shipped via pallet and/or individual boxes to the purchaser’s desired location.

10. Period of Performance.

This contract shall start once contract has been awarded and run for a full Fiscal Year. There will be a base year plus 4 option years.

11. Delivery Schedule.

By the end of the third month of the contract, the contractor and purchaser shall have finalized the design of all products. By the end of the sixth month, at least 2/3 of the total quantity of each product shall have been shipped to the location desired by the purchaser. The remaining 1/3 of the total quantity of each product shall be shipped by the end of the contract year. No individual box should weigh over 40 lbs.

image5.png image6.jpeg image7.png image8.png image9.png image10.jpeg image1.png image2.png image3.png image4.png