6515--Clinical Audiometer (VA-24-00021267)

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS.Â

Â

The Department of Veterans Affairs, VISN 23, in support of Iowa VA Healthcare System IA, is currently requesting information to determine the existence of viable commercial sources capable of providing Clinical Audiometers (Sound and Medical Devices). Â

The standard delivery period is 60 Days ARO.

Description of Supplies: Madsen Astera Audiology Equipment (Brand Name or Equal)

Â

NAICS Code: 334510 - Audiological equipment, electromedical, manufacturing and the small business size standard is 1,250 Employees.  Â

Â

The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available.Â

Â

Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This sources sought announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.Â

Â

If you are interested and are capable of providing the required services, please complete the sources sought questionnaire below and email your response to jahaun.stafford@va.gov no later than 10 a.m. on 18 December 2023. Include any comments or questions you may have. Also provide your capability statements within your response.Â

Â

A SOURCES SOUGHT QUESTIONNAIRE is below. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant. Â

Â

Source Sought Questionnaire:Â

Â

Company Name ___________________________________________Â

Â

Phone Number ____________________________________________Â

Â

Email Address ____________________________________________Â

Â

DUNS ______________________Â

Â

* Proof of Systems for Award Management Registration (SAM) is mandatory*Â

Â

1. GSA Number if applicable_________________________________Â

Â

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The North American Industry Classification System (NAICS) code is tentatively 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing; the small business size standard for this NAICS code is 1,250 Employees.Â

Â

A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry.Â

Â

[ ] yes [ ] no Small Business (SB) Â

[ ] yes [ ] no HUBZone Â

[ ] yes [ ] no Small Business 8(a) Â

[ ] yes [ ] no Small Disadvantaged Business (SDB) Â

[ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB)Â

[ ] yes [ ] no Women-Owned (WO) Small BusinessÂ

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)Â

[ ] yes [ ] no Other (please specify) Â

Â

3. If your company were selected, how many calendar days would your company need after the contract award date before completing delivery and services?Â

Â

_____ 15 days _____ 30 days _____45 days _____other (please list)Â

Â

4. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concerns this service.Â

Â

5. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts). Â

Â

______________________________________________________________________________Â

Â

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.Â

Functional/Performance/Specifications

General Equipment Name: Audio Booth Equipment for Decorah & Galesburg CBOC

Description & Salient Characteristics

Audiometer (Astera 2, 2-Channel Clinical Audiometer / Brand Name or Equal) - All equipment must be compatible with Noah database approved by VBA/VHA and required for specifications for use in documenting clinic diagnostic exams. In the room monitor to provide counseling to patient required.

Audiometer, Tympanometer, and additional accessories to run equipment required.

If computer based, must have audiometer control panel as well as computer accessories for dual function.

Audiometer: Audiometer must be a two-channel clinical diagnostic manual audiometer.

Pure Tone - Two Independent Channels

Frequency Range:

Full Frequency Range: 125Hz to 20,000Hz

Air Conduction: 125Hz to 12,000Hz

High Frequency: 8,000Hz to 20,000Hz

Bone Conduction: 250Hz to 8,000Hz

Sound Field and Paired Inserts: 125Hz to 8,000Hz

Intensity Range:

Air Conduction (TDH): -10dB HL to 120dB HL

Bone Conduction: Mastoid: -10dB HL to 75dB HL, Forehead: -10dB HL to 65dB HL

Sound Field: -10dB HL to 90dB HL

Masking: Narrow Band Noise, White Noise, Speech Noise

Format:

Steady, Pulsed or FM tone

Communications and Monitoring:

Talk Forward, Talk Back, Monitor, Aux Intercom, On-Board VRA Control

Special Tests (user defined):

Pure Tone Stenger, Speech Stenger, and Maryland CNC worklists. Ability to add speech tests to the existing list of pre-programmed tests such as the Speech Recognition in Noise Test (SPRINT) that is unique to the VBA.

Special Tests:

ALT (ABLB), SISI, High Frequency, TEN, QuickSIN, Tympanometer (Middle Ear Analyzer), BKB-SIN

General Specifications

o Size: 20.1"(W) x 14.6"(D) x 13.2"(H), Weight: 17 lb.

o Test Types: Tympanometry, Acoustic Reflex Threshold, Reflex Decay, Eustachian Tube Function (Intact and Perforated)

o Protocols: Diagnostic, Screening, Two-Component Tympanometry, User-defined

o Display: Internal Color Touchscreen and optional eternal HDMI monitor

o Interface: USB (keyboard, mouse, Flash Drive, PC communications)

o Printout: Internal Printer

o Probe Tone:

226 Hz (85 dB SPL ± 1.5 dB) 678 Hz (72 dB SPL ± 1.5 dB) 1000 Hz (69 dB SPL ± 1.5 dB)

Admittance Measurements

Range: 226 Hz (-7.0 to +7.0 mmho) 678 Hz (-21.0 to +21 mmho)1000 Hz (-32.0 to +32 mmho)

Sensitivity Scale: Auto Scales to Appropriate Range, Manual selection also possible in Reflex Modes only

Pressure Measurements

(load volume of 0.2 to 7.0 ml)

Range: Normal = +200 to -400 daPa Wide = +400 to -600 daPa

Sweep Rate: 12.5, 50.0, 200, 600 and 600/200 daPa/sec.

Sweep Accuracy: 10% of nominal rate

Maximum limits (in 0.5cc cavity): -800 daPa and +600 daPa

Reflex Measurements

Stimuli: 250, 500, 1k, 2k, 4k, BBN, LBN, HBN, Click, External Input, Non-acoustic

Audiometer Control Panel Brand Name or Equal

Manufacturer: Madsen Model: ASTERA HIGH FREQUENCY 2

Must be compatible with Otometrics

PC based two channel audiometer-Two separate and identical channels

Integrates with all Otosuite products, NOAH and ability to import data to CPRS

Frequency range: TDH39 Earphones: 125-12500 Hz

HDA200earphones: Standardfrequencies:125-20000 Hz

Insert Earphones: 125-8000 Hz

SF: Standard frequencies:125-20000 Hz

Bone Conduction: 250-8000 Hz

FRESH noise stimulus: Available in entire frequency range within the transducer specified range. (for SF125-12500 Hz). Accuracy0.3%

Narrow Band Noise masking: Available in entire frequency range, Speech Weighted Noise, White Noise.

Frequency resolution: 1/48,1/24,1/12, and 1/6oct,1 Hz step

Stimulus types Tone, Warble, Pulsed and Pulsed Warble

Built in recorded calibrated speech material

USB powered audiometer control panel for easy and fast operation

1.3 kg (2.85 lbs.)

5 Free Field outputs

Mini XLR connectors

105 dB HL output

40 Watt built-in amplifier

VRA controls

Touch screen mode

Cycle buttons

Configurable Masking Assistant

Unique tests

CUNY Test

MLST-A, MLST-C

Dedicated tinnitus test modality

Pediatric test modality

SAL Test

Automatic SNR calculation

Premium QuickSIN

Phonemes counting feature

Tinnitus Assessment

Middle Ear Analyzer (Zodiac Diagnostic Stand Alone Tympanometer - Brand Name or Equal)

Test Types: Tympanometry, Acoustic Reflex Threshold, Reflex Decay, Eustachian Tube Function (Intact and Perforated).

Probe Tone:

226 Hz (85 dB SPL ± 1.5 dB)

678 Hz (72 dB SPL ± 1.5 dB)

1000 Hz (69 dB SPL ± 1.5 dB)

Accuracy: ± 1%

Harmonic Distortion: < 1%

Admittance Measurements

Range: 226 Hz (-10 to +10 mmho)

678 Hz (-21.0 to +21 mmho)

1000 Hz (-32.0 to +32 mmho)

Sensitivity Scale: Auto Scales to appropriate range, manual selection in reflex modes.

Accuracy: (226 Hz):

Tymp Mode: ± 5% of reading or ± 0.1 mmho, whichever is greater

Reflex Mode: ± 5% of reading or ± 0.02 mmho, whichever is greater

Pressure Measurements (load volume of 0.2 to 7.0 ml)

Range: Normal + +200 to -400 daPa / Wide = +400 to -600 daPa

Accuracy: ± 10% of reading or ± 10 daPa, whichever is greater

Sweep Rate: 12.5, 50.0, 200, 600, and 600/200 daPa and manual

Sweep Accuracy: 10% of nominal rate

Maximum limits (in 0.5cc cavity): -800 daPa and +600 daPa

Reflex Measurements

Stimuli: 250,500, 1k, 2k, 4k, BBN, LBN, HBN, Click, External Input, Non-acoustic

Frequency Accuracy: ± 3%

Harmonic Distortion (THD): < 5%

Noise Signals: 3 dB bandwidths

Low Band: 400 1,600 Hz

High Band: 1,600 4,000 Hz

Broad Band: 400 4,000 Hz

Intensity Range: 35 to 120 dB HL

Step Size: 5 dB, 1 dB, and 2 dB

Calibration Accuracy: ± 3 dB

Step Accuracy: ± 0.5 dB

On/Off Ratio: 70 dB minimum

Must be in compliance with ANSI S3.39, IEC 60601-1, ISO 389

Aurical Probe Microphone Measurement w HI-PRO

o Technical Data

Interface: Wireless Bluetooth data transfer to PC, version 2.0, + EDR, class 2 (10 meters/33ft).

Frequency resolution: 1/24 octave or 1/3 octave, in 4 channels

Intensity accuracy: ± 3 dB

Measurement intensity range: Probe microphone 40 - 130 dB SPL

Probe microphone: Intensity: 40 - 130 dB

Reference microphone: Intensity: 40 - 110 dB

Dynamic range: > 80 dB

Calibration data: Stored electronically inside the probe

Battery types: Rechargeable, Ni-MH, AA (R6) 1.2V, 1 pc. Can also be used with

Alkaline AA (R6) 1.2V, 1 pc.

Estimated battery life: 5 hours of continuous use.

Probe Microphone Measurements module

o Probe Microphone Measurements module

Stimuli: Integrated custom stimuli, Pink Noise, White Noise, Speech ANSI, ISTS, ICRA, Rainbow Passage, Tone Sweep, FreeStyle sound library

with favorites list, live, recorded signals, recordings, CD material (wav, mp3).

Tests available: REUR, REUG, REOR, REOG, REAR, REAG, REIG, Noise Reduction, RECD, Dynamic REM, FreeStyle.

Counseling and Simulations module

o Counseling and Simulations module

Functions: Hearing Loss Simulator, Hearing Instrument Simulator, Speech Mapping, Predicted Aided Audiogram.

Stimuli: Sound library, live, recorded signals, CD material (wav, mp3).

o Standards

Real Ear Measurement: EN 61669, ISO 12124

Safety: IEC 60601-1, UL 60601-1, CAN/CSA -C22.2 NO 601.1-90

AURICAL FreeFit: IEC 60601-1, Internally Powered, Type BF, IPX0

EMC: IEC 60601-1-2, EN 300 328-2, EN 301 489-17

Required Individual Line Items & Quantity of Items

(2 each) Trave, Zone 1

(2 each) 1066 CD Quicksin Material, US

(2 each) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only)

(2 each) 1096 Zodiac Insert Phone

(2 each) NOAH System 4 License

(6 each) Service, Hour

(2 each) 1081, PMM CS, W HI-PRO US ONLY

(2 each) 1066 MADSEN Astera 2, US Only

(2 each) 1066, ACP ASTERA 2

(2 each) KIT, TOUCHSCREEN, WIN7, HDMI

(2 each) 1081, MOUNTING PLATE

Optional Line Items

Trade-In Items (include make, model and serial # of all items to be used as a trade-in) - *Consult Logistics

Product Specifications (CD, PDF or Word)

Discount for Volume Purchase

Expendable Supplies *Consult Logistics

Maintenance and Full-Service Repair Contracts - *Consult BioMed

Warranty Information - *Consult BioMed

In Service Training

BioMed Training *Consult BioMed

Installation and/or De-Installation Services *Consult BioMed/Engineering/IRM as needed

Delivery Requirements:

All products should be ordered to arrive on or about January 1, 2024. Please include any shipping costs that are not included in the cost of the line items.