6515--Brand Name Only - ScriptPro EyeCon and Vial Dispenser Total Small Business Set-aside

BUTLER VA MEDICAL CENTER

STATEMENT OF NEED (SON)

Contract Title. ScriptPro - EyeCon Device and Conversion of SP 200 to Bulk Load Vial Dispenser.

Background. The Butler VA Medical Center uses a ScriptPro pharmacy system and needs to purchase an additional new Brand Name Only ScriptPro EyeCon Counting Device and upgrade the vial dispenser to the Bulk Load Vial Dispenser. ScriptPro s bulk load vial dispensers allow users to replenish vial dispensers by pouring vials directly from the vial box into the dispenser. This robust design and large capacity bring efficiency and reliability to vial replenishment.

3. Scope. Contractor is to provide an on-site installation of the above-mentioned items - Eye Con Counting Device and Bulk Load Vial Dispenser on to the already in place ScriptPro SP 200.

4. Specific Tasks. Contractor is to provide an on-site installation of Eye Con Counting Device and Bulk Load Vial Dispenser on to the already in place ScriptPro SP 200.

To include the following:

Eye Con Model 9430 (does not include label imaging camera)

Eyecon Interface Controller

Eyecon Controller Conversion

Conversion of SP 200 to Bulk Load Vial Dispenser

The on-site installation shall include configuration, factory testing, shipping, and handling, remote installation support, on-site installation support, and on-site calibration and testing.

The contractor shall provide a standard one-year warranty on parts and labor starting at the conclusion of successful installation.

5. Performance Monitoring The contractor shall keep the COR informed of work complete each day. The COR shall randomly inspect the work in progress.

6. Security Requirements. All contractor representatives who perform this work shall acquire the appropriate VA identification badges. No other special security requirements are anticipated. Biomedical Engineering staff must be present for any work performed within Information Technology Communication closets. Any tools used during the installation shall not be left unattended.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There is no GFE or GFI anticipated with this contract.

8. Other Pertinent Information or Special Considerations.

Identification of Possible Follow-on Work. There is no follow-on work anticipated.

Identification of Potential Conflicts of Interest (COI). None identified.

Identification of Non-Disclosure Requirements. All contractors and contractor representatives must follow their company s established Business Associate Agreement (BAA). If a BAA does not apply, contract personnel who will be in an area where Veteran Patients are being seen are required to complete the condensed training #20939 'VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Info' for incidental exposure to patient/sensitive information. Contractor shall not remove from the facility any equipment containing patient information and shall not disclose any patient information.

Packaging, Packing and Shipping Instructions. There are no special requirements.

Inspection and Acceptance Criteria. Functionality of the system be verified by Biomedical Engineering. All equipment purchased will be subject to an incoming inspection by Biomedical Engineering to ensure the equipment is functional and meets electrical safety standards as defined by the current edition of NFPA 99.

This additional Eye Con Device and Conversion of SP 200 to Bulk Load Vial Dispenser

will be included in the VISN4-BPA service contract for maintenance and repair purposes, BPA 36C24421A0043, FSS Contract 36F79719D0135, Current task order 36C24423N031, obligation 529c30026 with a period of performance of 2/01/2023 thru 1/31/2024

9. Risk Control. Contractor is responsible for providing all applicable training and protective equipment to protect Contractor s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract.

10. Place of Performance. All work will be performed at the Abie Abraham Health Care Center 353 N. Duffy Road Butler, PA 16001 on the ScriptPro system located in the Pharmacy, 2nd Floor.

11. Period of Performance. Contractor will have 90 days from contract award to complete the installation.

12. Delivery Schedule. Contractor will set delivery schedule to ensure that installation can be completed within 90 days from contract award.

13. Training

Any training scheduled should be coordinated with the POC and VA staff.

14. Additional Charges

There will be no additional charges with the waste management protocol listed in section 8.

15. Packaging Waste management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contractor shall fold metal and plastic banding, flatten and place in designated areas for trash.

16. Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192.

17. HIPAA Training Certificates

If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the POC listed in the awarded contract.

18. Tobacco

All VA Pittsburgh property is tobacco free. Contractor personnel will comply with Altoona VA tobacco and smoking policies. Violations will result in a warning and possible citation.

19. COVID-19 Related Policies

Upon entering VA, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VA.

All individuals are required to enter through the main entrance for temperature screening. If Contractor s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

20. Vendor Credentialing

Vendor access to the VA is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VA is not responsible for this.

All vendors are required to check-in at the Symplr kiosk using their smart phone or desktop check-in with Symplr login and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VA sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended.