6515--Arjo Patient Lifts

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Brand Name Only Arjo Patient Lifts. The system will be delivered to the Mercer CBOC, located at 1505 N. Hermitage Road, Hermitage, PA 16148.

STATEMENT OF NEED

GENERAL:

The Mercer Community Based Outreach Center (CBOC) within the VA Butler Health Care System has a requirement for powered portable Patient Lifts to be utilized throughout the Mercer CBOC, located at 1505 N. Hermitage Road, Hermitage, PA 16148.

VA Butler Health Care is requesting procurement for items peculiar to one manufacturer for the two equipment items noted below, manufactured by ARJO, Inc. as the OEM.

Items

Product #

Quantity

Maxi Move with Scale, Low-Height Castors, Medium Powered DPS

KMCLUN-D

1

SARA Plus with Scale, powered

HEP1001-US

1

SCOPE:

The VA Butler Health Care System and the Mercer CBOC are requesting a Name Brand Only equipment purchase that must meet and/or exceed the functional and physical requirements in accordance with (IAW) the Safe and Patient Handling and Mobility Program. This program is in place to facilitate safe patient transfers (lateral and vertical), repositioning, examination, mobility, and transport. The requirement is that the patient lift movers must be powered to enable the staff the ability to transfer patients from a sit-to-stand position and/or be able to transfer and reposition patients.

PURPOSE:

Portable patient lifts are to be used to assist caregivers in transitioning patients with limited mobility, such as transfers from a bed, chair, other mobility devices and potentially transport vehicles. Patient movers are a crucial piece of equipment for delivering direct patient care to veterans within the CBOC to protect from falls, but the equipment is also highly efficient in preventing injury to VA healthcare workers by managing the challenging daily patient or resident transfer and repositioning tasks, to include assisting with balance, gait training and stepping assistance.

INSTALLLATION AND TRAINING:

The Contractor shall provide a one-time in-person training at the time of or within 10 calendar days of the delivery of the equipment. No additional training should be required.

TRAINING AND ORIENTATION:

Once the equipment has been inspected and fully received, VA Butler Health Care facility coordinators will provide education and training to the appropriate healthcare personnel at the CBOC.

EQUIPMENT WARRANTY:

The government requires the standard manufacturer industry warranty term.

DELIVERY:

Required delivery date is not before October 1 3, 2025. The exact delivery date is to be coordinated between the awarded vendor and the VA Technical Point of Contact (TPOC), two weeks prior to delivery. Any equipment to be delivered that has not been coordinated with the POC will not be accepted at the delivery time. Any additional charges will be the responsibility of the sender/transportation company.

Department of Veterans Affairs

Michael A. Marzano VA Outpatient Clinic

1505 N. Hermitage Road

Hermitage, PA 16146

Hours of Operation:

Monday through Friday 8:00 a.m. to 3:00 p.m.

FEDERAL HOLIDAYS:

No delivery, installation, or training scheduled on designated recognized Federal holidays.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339112, Surgical and Medical Instrument Manufacturing. The Small Business Size Standard for this NAICS code is 1,000 employees.

PLEASE ANSWER THE FOLLOWING QUESTIONS:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this notice?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Is the product you are providing information about made by a small business manufacturer or a large business?

Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of the job.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award.

Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on August 22, 2025. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for the award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.