6515--668-25-1-658-0003 Scope Drying Cabinet

SOURCES SOUGHT NOTICE

This is a Sources Sought NOTICE (SSN) ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Mann-Grandstaff VA Medical Center, Spokane, WA is for market research purposes only to determine the availability of potential vendors with capabilities to provide the requirement described below. This Request for Information/Sources Sought Notice is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 339112 (Surgical & Medical Instrument Manufacturing). The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 1,000 Employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the item listed below.

3) The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov).

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) This is a brand name only requirement. Please identify manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.

Please provide the country of origin.

8) Please identify the country of origin

The Buy American Act clause 52.225-1 (Buy American supplies) and provision 52.225-2 should be completed (see attached)

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at www.sam.gov or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name Only Request for Information/Sources Sought Notice.

*Draft Statement of Work/Salient Characteristics

Delivery address:

Mann-Grandstaff VA Medical Center

Warehouse Bldg. 14

4815 N. Assembly St.

Spokane, WA 99205

Items:

Line

Manufacturer

Equipment

Description

Quantity

0001

STERIS

REL650020MU

GTIN: 00724995229511

6500 SER HEPA DRYING CBNT, 20 SCOPE

MAIN UNIT

1

0002

OLYMPUS: see attachment A

RELTSO100GIAUX

GTIN: 00724995229672

Olympus 160/180/190 GI Endoscopes With

Aux Channel

15

0003

OLYMPUS: see attachment B

RELTSO100GI

GTIN: 00724995229665

Olympus 160/180/190 GI Endoscopes

3

Standard Warranty shall apply to all parts listed.

Salient Characteristics:

Will allow the scopes to hang vertically to prevent coil memory and maintain the shape of the scope.

Will allow the scopes to stay in a controlled environment.

Will keep the storage environment clean and dry through internal air pressure with an average of an air exchange every 20 seconds and be able to have 26 air exchanges of air per hour.

Will facilitate the drying of internal lumens with channel purging air flow through the scope lumens and the external surfaces through directed air flow.

Will maintain security with a fixed or handheld barcode scanning of users required to or have access to the cabinet.

Will allow for the scope hang times to be tracked by the model and time put in the cabinet for traceability and documentation.

Will allow for employee badge to be scanned for access to add to the security of the scopes.

Will have continuous status monitoring for each scope stored in the cabinet.

Will allow the scope to hang so that they will not touch while stored in the cabinet.

Will meet or exceed the guidelines set forth by ANSI/AAMI ST91:2021, AORN 2016, and SGNA.

Will have three phase filtration that will remove 99.97% of particulates.

Will be able to hold minimum of 20 scopes.

Will have the option to be able to expand the number of scopes to hang should the needs of the facility change.

Will be constructed of welded 304 stainless-steel.

Will have Olympus tubing sets that are configured to the endoscopes that we are currently using that correspond with line items 2 and 3 (see diagrams, attachments A and B).

Will be configured to have a double door for the main cabinet.

Size of the cabinet will be 57 W x 80 H x 24 L.

Loading Height will be 65-1/2 above the finished floor.

Will have the electrical requirements of 1220 V 1-Phase, 60Hz 10A

Will have a color touch screen.

Will have a control system that will manage all cabinet operations and functions, tracking endoscopes, user data and storage time for traceability and documentation.

Will be able to supply the necessary equipment to hook each scope up to the air port for our Olympus scopes we are using.

If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to Rachel.Richardson@va.gov by 12:00pm PST on January 31, 2025. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.