6515--541-24-1-250-0062 - SMR Cabinets, CLE

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Page 3 of 9

Combined Synopsis/Solicitation Notice

*= Required Field

Combined Synopsis/Solicitation Notice

Page 1 of 9

SUBJECT*

SMR MAXI CABINET, Cleveland

This Solicitation is set aside for Small Business

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

44131

SOLICITATION NUMBER*

36C25024Q0185

RESPONSE DATE/TIME/ZONE

12-08-2023 16:00 EASTERN TIME, NEW YORK, USA

ARCHIVE

60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

Small Business

PRODUCT SERVICE CODE*

6515

NAICS CODE*

339113

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office (NCO) 10

6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist

Kevin Peeples

Kevin.peeples@va.gov

216-487-1978

PLACE OF PERFORMANCE

ADDRESS

Cleveland VA Medical Center

10701 East Blvd

POSTAL CODE

44106

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY S URL

https://www.va.gov/

URL DESCRIPTION

Veterans Affairs Home Page

AGENCY CONTACT S EMAIL ADDRESS

Kevin.peeples@va.gov

EMAIL DESCRIPTION

Contracting Specialist

DESCRIPTION

Page 9 of 9

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113.

The FSC/PSC is 6515.

The NCO 10 for Cleveland VA Medical Center is seeking to purchase the SMR MAXI CABINET for the ENT Clinic.

All interested companies shall provide quotations for the following request.

STATEMENT OF WORK

The requested twelve (12) SMR Cabinets are for the replacement of equipment that is end of life and in coordination with the expansion of clinical areas (ENT Module E/F) within the Medical Center and Ravenna Outpatient Clinic. The requested solution/equipment shall be interoperable with current workflows/needs within the mentioned clinical areas and be consistent with SMR Cabinets refreshed at other clinic locations. These SMR Cabinets will be utilized in different clinical areas with varying needs. The requested equipment can meet the clinical applications in all locations without any needed alterations for use.

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for SMR Cabinets for replacement and expansion of clinical space located at Cleveland VA Medical Center.

The requested equipment solution shall provide the replacement and addition of the above listed equipment in accordance with the listed salient characteristics provided under the scope to meet the requirement in full. The contractor is responsible for providing the delivery, removal, and installation of all equipment and coordinate the shipment/delivery to the locations listed above within sufficient time to allow installation in each exam room. All installation services shall be provided through the original manufacturer of the requested SMR Cabinets to the clinic locations and shall be responsible for setup/installation by a fully trained/certified OEM representative(s), and finally, removal of the old units being replaced. The requested services shall be performed in accordance with the OEM s premium white glove delivery/install services. These services shall include, but may not be limited to, the following:

A single point of contact for all project coordination

Trained team from the OEM shall provide delivery and setup for all equipment and associated accessories.

Delivery and setup service shall include delivery, uncrating, trash removal, product and accessory setup, and placement of units

Insurance coverage shall be provided for full delivery and setup period

Manufacturer recommended operational test shall be performed and provide appropriate outcomes

2.0 PERFORMANCE REQUIREMENTS

The vendor will deliver the cabinets in its original package to the Cleveland VA warehouse. From there, warehouse and engineering will coordinate the delivery and installation of the cabinets to room 2-B309A. Electrical shop in cooperation with engineering will coordinate the final installation.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the following email address: kevin.peeples@va.gov With the following subject 36C25024Q0185.

4.0 SUBMISSION OF QUOTATION

Quote Submission: See submission date posted. The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xlsx) format of:

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Kevin.peeples@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes may not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

5.0 EVALUATION CRITERIA

Brand Name or Equal

6.0 PRODUCT

General

The requested equipment is listed below and includes required specifications/features:

Description

Qty

SMR MAXI CABINET, STAINLESS STEEL, STANDARD, RECHARGEABLE OTOSCOPE

12

SOLID SURFACE COUNTERTOP, YUKON RIVERSTONE

6

STANDARD GLASSWARE INCLUDED (1 Cotton Container, 1 Amber Atomizer, 1 Clear Atomizer)

6

HOSE, PRESSURE, LEFT SIDE

6

HOSE, VACUUM, LEFT SIDE

6

HOSE, PRESSURE, RIGHT SIDE

6

HOSE, VACUUM, RIGHT SIDE

6

Otoscope, rechargeable, top mounted

6

PNEUMATIC OTOSCOPE HEAD, HALOGEN

6

OPERATING OTOSCOPE HEAD, HALOGEN

6

DEEP COTTON SHELF FOR STANDARD CABINET, FULL-WIDTH, 7"DEPTH - REQUIRES HIGH BACK

6

FULL-EXTENSION DRAWER SLIDES - STANDARD / DELUXE - 5 DRAWERS, NOT COMPATIBLE WITH DRAWER LOCKS

6

LED LIGHT SOURCE WITH TURRET: ACMI, WOLF, OLYMPUS, KARL STORZ

6

DRAWER TRAYS

6

The following dimensions are requested and required for the cabinets to fit within the designated clinical spaces:

Cabinet height with casters 48.5"

Work Surface Height with casters 33.0"

Width without corded Otoscopes 24.5"

Depth without glove dispenser 17.25"

The VA Northeast Ohio Healthcare System is requesting the removal, purchase, delivery, installation, and configuration services for the SMR Cabinets. The requested equipment shall be consistent with recent acquisitions of SMR Cabinets within the Medical Center and surrounding Outpatient Clinics. This equipment (or equivalent) family of SMR Cabinets are being requested for consistency and performance. The SMR Cabinets shall be purchased with appropriate colored tops to coordinate with Interior Design specifications, and to be fully compatible for use within the clinical area and fit in the designated space. It is requested that the vendor be capable of meeting the expedited delivery of these Cabinets to ensure that the Clinical space can be opened in accordance with the activation timeline of January 20, 2024.

Must be an authorized distributor of items provided and provide proof of authorization.

7.0 SERVICES

Receive/Delivery/Installation

10701 East Blvd.

Cleveland Ohio 44106

Delivery Location Ground floor door access

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Quoter.

CLAUSES

FAR Number

Title

Date

52.209-6

PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

AUG 2013

52.212-4

CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS

FEB 2012

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)

AUG 2012

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT

JUL 2013

52.252-2

CLAUSES INCORPORATED BY REFERENCE

FEB 1998

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

DEC 2013

52.233-1

DISPUTES

MAY 2014

52.233-3

PROTEST AFTER AWARD

AUG 1996

852.203-70

COMMERCIAL ADVERTISING

JAN 2008

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

NOV 2012

852.237-70

CONTRACTOR RESPONSIBILITIES

APR 1984

PROVISIONS

52.212-1

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

APR 2014

52.212-2

EVALUATION--COMMERCIAL ITEMS

OCT 2014

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS

NOV 2014