6515--36C24125Q0754 NeXus 10 MKII Biofeedback Unit located at VAMC West Haven
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24125Q0754
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing
- Place of performance
- Vamc West Haven West Haven, Connecticut 06516, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 intends to procure NeXus 10 MKII Biofeedback Units for distribution to 11 Headache Centers of Excellence (HCoE) sites, with performance location at VAMC West Haven, Connecticut. The procurement supports the VA's mission to deliver specialized, multidisciplinary care to veterans suffering from chronic headaches, including migraine and post-traumatic headache, emphasizing evidence-based, non-pharmacological treatment modalities. The VA plans to award this as a sole source contract to MIND MEDIA USA INC, located in San Rafael, California, as they are identified as the original equipment manufacturer and the only company capable of providing the required NeXus 10 MKII Biofeedback Unit. The procurement authority is based on FAR 6.302.1-1, which allows for sole source awards when only one responsible source exists and no other supplies or services will satisfy agency requirements. The procurement falls under NAICS code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with PSC 6515 (Medical and Surgical Instruments, Equipment, and Supplies). Interested parties must submit responses by August 18, 2025, no later than 10:00 AM EST, and may contact Contracting Officer Keri Reeves at keri.reeves@va.gov for additional information.
This procurement does not utilize any set-aside designations, though MIND MEDIA USA INC is identified as a small business with CAGE code 9C6X2 and UEI JHWDQW366T94. The contractor will provide comprehensive starter packs that include multiple sensors and accessories such as ExG Sensor, Ground Cable, Blood Volume Pulse Sensor, Respiration Sensor, Skin Conductance Sensor, Temperature Sensor, EEG Blue Discs, and associated electrodes and paste. The procurement involves supplying biofeedback units to 11 specific HCoE sites within the VA system, representing a multi-site deployment of specialized medical equipment. The NAICS size standard for this procurement is 1,250 employees, and the contracting officer retains full discretion to determine whether to conduct a competitive procurement based on any responses received to this pre-solicitation notice. No specific contract value or budget range has been disclosed in the notice, and since this is a sole source procurement, no solicitation will be posted to the standard SAM.gov contracting opportunities platform.
Notice text
Pre-solicitation Notice of Intent to Sole Source
Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:  Â
MIND MEDIA USA INC
CAGE: 9C6X2
UEI: JHWDQW366T94
2169 FRANCISCO BLVD E STE F
SAN RAFAEL, CA 94901-5520
Congressional District: 02
This is not a solicitation. The Department of Veterans Affairs intends to negotiate with OEM, SB, MIND MEDIA USA INC, to procure the NeXus 10 MKII Biofeedback Unit for distribution to 11 Headache Centers of Excellence (HCoE) sites within the Department of Veterans Affairs (VA), located at the VAMC West Haven, CT. OEM, SB, MIND MEDIA USA INC is the only company that can provide the NeXus 10 MKII Biofeedback Unit; a sole source letter has been obtained.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contracting Opportunities SAM.gov.
The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements.
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The NAICS 334510. The size standard is 1,250 employees. The PSC/FSC is 6515.Â
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Interested persons may contact the Contracting Officer by email at keri.reeves@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer. Â
Response must be received by 8/18/2025 NLT 10:00am EST.
Statement of Work (SOW)
A. GENERAL INFORMATION
The requirement to procure Nexus Mark 10 biofeedback units for distribution to 11 Headache Centers of Excellence (HCoE) sites within the Department of Veterans Affairs (VA). The HCoE program delivers specialized, multidisciplinary care to veterans suffering from chronic headaches, including migraine and post-traumatic headache, and emphasizes evidence-based, non-pharmacological treatment modalities. The Nexus Mark 10, a multi-modality biofeedback system, will support clinicians in providing personalized, real-time physiological feedback to veterans, enhancing self-regulation strategies and symptom management. This acquisition supports VA s ongoing mission to provide innovative, holistic, and patient-centered care, and will expand access to integrated treatment tools across multiple HCoE locations nationwide.
B. GENERAL REQUIREMENTS
Service Period: N/A. Purchase of biofeedback units
C. SPECIFIC TASKS
The service contract provides the following:
NeXus Mark 10 MKII Multimodal Bio & Neurofeedback Stater Pack
ExG Sensor
Ground Cable
Blood Volume Pulse (BVP) Sensor | Finger
Respiration (RSP) Sensor
Skin Conductance (GSR) Sensor
Temperature (TMP) Sensor
EEG Blue Discs (Blue Trodes)
Nuprep
EMG/ECG//EOG Arbo Electrodes
Ten20 Paste
D. Confidentiality Plan and Data Security Procedures
Contractor personnel will not have access to secure or sensitive data. The service under this contract is not used for collection or storage of personal or confidential data of Veterans or non-veterans.
E. INSPECTION AND ACCEPTANCE CRITERIA
Final inspection and acceptance of all work performed, reports and deliverables will occur at time of service
F. CHANGES TO STATEMENT OF WORK
Any changes to this SOW shall be authorized and approved only through written correspondence from the VA s Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.
G. SECURITY
No patient data regarding Veteran nor non-veteran will be used in this service.
H. CONTRACT TERMINATION
VA has the right to terminate (in whole or in part) this order at any time in accordance with the termination clauses of the governing contract. The Contractor will be paid only for the services rendered up to the point of receiving the termination notice, and then only to the extent that those services meet the requirements of this SOW.
Files
| File | Type | Posted |
|---|---|---|
| 36C24125Q0754.docx | DOCX document |
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