36C24125Q0754.docx
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- Solicitation number
- 36C24125Q0754
About this file
This document is a Presolicitation Notice for a sole source contract by the Department of Veterans Affairs (VA) to procure NeXus 10 MKII Biofeedback Units for 11 Headache Centers of Excellence (HCoE) sites. The VA intends to award the contract directly to MIND MEDIA USA INC, a small business located in San Rafael, CA, as the original equipment manufacturer (OEM) and sole provider of the specified biofeedback units. The procurement supports VA's mission to provide innovative, non-pharmacological treatment for veterans suffering from chronic headaches by enabling clinicians to deliver personalized physiological feedback.
The solicitation (36C24125Q0754) is set aside under NAICS code 334510 with a size standard of 1,250 employees and product service code 6515. The contract includes a comprehensive starter pack with multiple sensors and accessories, such as ExG Sensor, Ground Cable, Blood Volume Pulse Sensor, Respiration Sensor, Skin Conductance Sensor, Temperature Sensor, EEG Blue Discs, and associated electrodes and paste. Responses must be received by August 18, 2025, at 10:00 am EST, with the VA retaining discretion to determine competitive procurement based on potential responses. The performance location is VAMC West Haven in Connecticut.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| 36C24125Q0754 NeXus 10 MKII Biofeedback Unit located at VAMC West Haven |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 02908 |
| SOLICITATION NUMBER* |
| 36C24125Q0754 |
| RESPONSE DATE/TIME/ZONE |
| 08-18-2025 10:00am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 334510 |
| PLACE OF PERFORMANCE |
| VAMC West Haven |
950 Campbell Ave
West Haven CT
| POSTAL CODE |
| 06516 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC Providence
830 Chalkstone Avenue Providence RI 02908
POINT OF CONTACT*
Contracting Officer Keri Reeves keri.reeves@va.gov keri.reeves@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| keri.reeves@va.gov |
| EMAIL DESCRIPTION |
| keri.reeves@va.gov |
DESCRIPTION
Pre-solicitation Notice of Intent to Sole Source Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:
MIND MEDIA USA INC
CAGE: 9C6X2
UEI: JHWDQW366T94
2169 FRANCISCO BLVD E STE F
SAN RAFAEL, CA 94901-5520
Congressional District: 02
This is not a solicitation. The Department of Veterans Affairs intends to negotiate with OEM, SB, MIND MEDIA USA INC, to procure the NeXus 10 MKII Biofeedback Unit for distribution to 11 Headache Centers of Excellence (HCoE) sites within the Department of Veterans Affairs (VA), located at the VAMC West Haven, CT. OEM, SB, MIND MEDIA USA INC is the only company that can provide the NeXus 10 MKII Biofeedback Unit; a sole source letter has been obtained.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contracting Opportunities SAM.gov.
The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements.
The NAICS 334510. The size standard is 1,250 employees. The PSC/FSC is 6515.
Interested persons may contact the Contracting Officer by email at keri.reeves@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
Response must be received by 8/18/2025 NLT 10:00am EST.
Statement of Work (SOW)
A. GENERAL INFORMATION
The requirement to procure Nexus Mark 10 biofeedback units for distribution to 11 Headache Centers of Excellence (HCoE) sites within the Department of Veterans Affairs (VA). The HCoE program delivers specialized, multidisciplinary care to veterans suffering from chronic headaches, including migraine and post-traumatic headache, and emphasizes evidence-based, non-pharmacological treatment modalities. The Nexus Mark 10, a multi-modality biofeedback system, will support clinicians in providing personalized, real-time physiological feedback to veterans, enhancing self-regulation strategies and symptom management. This acquisition supports VA’s ongoing mission to provide innovative, holistic, and patient-centered care, and will expand access to integrated treatment tools across multiple HCoE locations nationwide.
B. GENERAL REQUIREMENTS
Service Period: N/A. Purchase of biofeedback units
C. SPECIFIC TASKS
The service contract provides the following:
· NeXus Mark 10 MKII Multimodal Bio & Neurofeedback Stater Pack
· ExG Sensor
· Ground Cable
· Blood Volume Pulse (BVP) Sensor | Finger
· Respiration (RSP) Sensor
· Skin Conductance (GSR) Sensor
· Temperature (TMP) Sensor
· EEG Blue Discs (Blue Trodes)
· Nuprep
· EMG/ECG//EOG Arbo Electrodes
· Ten20 Paste
D. Confidentiality Plan and Data Security Procedures Contractor personnel will not have access to secure or sensitive data. The service under this contract is not used for collection or storage of personal or confidential data of Veterans or non-veterans.
E. INSPECTION AND ACCEPTANCE CRITERIA
Final inspection and acceptance of all work performed, reports and deliverables will occur at time of service
F. CHANGES TO STATEMENT OF WORK
Any changes to this SOW shall be authorized and approved only through written correspondence from the VA’s Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.
G. SECURITY
No patient data regarding Veteran nor non-veteran will be used in this service.
H. CONTRACT TERMINATION
VA has the right to terminate (in whole or in part) this order at any time in accordance with the termination clauses of the governing contract. The Contractor will be paid only for the services rendered up to the point of receiving the termination notice, and then only to the extent that those services meet the requirements of this SOW.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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