635-16-2-8890-0002 Construction-Renovate 7 East of Patient Privacy; Project 635-16-101; VA256-16-AP-2016

The VA Medical Center, in Oklahoma City, OK, is seeking Architect-Engineering (AE) Firm to do Renovation work on 7 East for Patient Privacy at VA Medical Center, 921 NE 13th Street, Oklahoma City, OK 73104.



This project will engage an Architect Engineering firm to provide Contract Drawings, Functional Layouts, Specifications, Construction Cost Estimates, Engineering Calculations, and subsequent Construction Period Services for the above referenced project. The project specifically will involve:



Renovate the 26 bed Surgical Inpatient Bed Unit (8696 square feet) on the 7th floor of the main hospital building to eliminate all 2, 3 and 4 bed patient rooms and provide all single/private patient rooms. The existing unit will be completely demolished. A new unit consisting of single occupancy and private double occupancy rooms will be constructed. All new construction will be ADA compliant and will conform to VHA patient privacy standards. The renovation will update existing infrastructure to include: HVAC, electrical, interior finishes, and new med gas delivery systems. Safe patient handling equipment (lifts) will be installed that extend from the bedrooms all the way into the bathrooms. New, state-of-the-art modular headwall systems will be installed in each patient room. Rubber floors and touchless faucets will be installed throughout the entire unit.



1. Contract Drawings, Specifications and Engineering calculations shall supply a complete design to the satisfaction of the VA.



2. The A/E shall provide a detailed construction cost estimate based on the contract drawings and specifications. The project will be designed to stay within the allocated construction budget.



This requirement is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The North American Industry Classification System (NAICS) Code is 541310, and the Small Business Size Standard is $7.5 Million. The construction magnitude cost range for this project is $1,000,000.00 - $5,000,000.00. This contract shall be a firm - fixed price. The area of consideration is RESTRICTED to a 200 mile radius of the VA's Oklahoma City VA Medical Center, 921 NE 13th Street, OK, 73104, in which either the A/E Firm's Primary or already established Auxiliary/Satellite Office must be located. Note: The 200 mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or already established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option).



Contract Award Procedure:

The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal. To be considered for award, an A-E firm must be registered and certified in the Vet Biz database as a Service Disable Veteran Owned Small Business (SDVOSB). A-E firms can obtain Vet Biz registration information and annual confirmation requirements by visiting the Vet Biz web site at http://www.vetbiz.gov. The A-E is also required to submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA) at https://orca.bpn.gov. Registration in ORCA requires an Marketing Partner Identification Number (MPIN) . The firm's DUNS number and MPIN act as its ID and password into ORCA. Information in ORCA must be reviewed and/or updated when necessary, but at least annually in order to maintain active status as well as have submitted the current cycle VETS-4212 (formerly called VETS-100) Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the VA's Center for Verification and Evaluation (CVE) at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor.



SDVOSB Requirements:

In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

Design Cost

All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design within Funding Limitations will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design

Selection Criteria

Firms interested in being considered for this project are to submit their completed SF 330 electronically to Ralph.Crump@va.gov no later than 10:00 A.M (CST) on April 25, 2016. The A/E selection criteria shall include your qualifications and past performance data on Renovation of patient rooms and projects designed for a Government agency or private industry Clinic.





Selection criteria will be based on:

(1) Professional qualifications necessary for satisfactory performance of required services.



(2) Specialized experience and technical competence of renovating 2, 3 and 4 bed patient rooms and providing single/private patient rooms also designing single occupancy and double occupancy private patient rooms.



(3) Capacity to accomplish the work in the required time Please include information concerning current workload, workload in-place but yet to be started, and workload anticipated for the next 12 months. Please specifically address how this requirement would be met when the above workload is taken into consideration.



(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Please address each of these areas individually on Renovating and designing single/private patient rooms with single and double patient occupancy.



(5) Location of the general geographic area of the project and knowledge of the locality of the project.



(6) Reputation and standing of the firm and its principal officials with respect to professional

performance, general management, and cooperativeness.



(7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.



(8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.



THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This requirement is subject to Availability of Funds. Point of contact is Ralph Crump, Contract Specialist, PH: 405-456-3612.

Contracting Specialist Address: Department of Veterans NCO 16, 750 N.E. 13th Street, Oklahoma City, OK 73104.



The completed SF 330 will be evaluated by the VA Medical Center Engineer Evaluation Board. Discussions shall be held with three (3) of the most highly qualified firms selected based upon submittal of SF330's. Engineering Services shall provide a listing, in order of preference, to NCO 16 for negotiations. In accordance with FAR 36.606, negotiations shall be conducted beginning with the most preferred firm in the final selection.

PLEASE NO PHONE CALLS WILL BE TAKEN ON THIS.