6240--NX EQ Lights: Exam (VA-25-00009031)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10G24Q0158
- Agency
-
Headquarters
Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- PSC
- 6240 Electric Lamps
- Place of performance
- Nationwide, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) on behalf of the Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program is issuing a Request for Information (RFI) to determine the availability and technical capabilities of qualified sources to provide Lights: Exam. These examination lights are used in physician offices for patient examinations, diagnostic procedures, and minor surgical procedures. The VA is seeking a qualified source to provide a national single requirements contract with a 12-month base period and four 12-month option periods. Vendors will be required to deliver the lights to VA medical centers and facilities nationwide. The VA has specified salient characteristics related to safety, design, performance, and quality/construction that the lights must meet. Vendors must provide technical literature demonstrating their products meet these requirements and include company, manufacturer, and small business information in their responses, which are due by October 10, 2024.
The VA is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for this procurement. The VA estimates ordering between 100-500 units per contract line item number over the 5-year ordering period. The associated NAICS code is 335132 Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing with a size standard of 600 employees. The VA has not identified any potential incumbents or current contractors.
Notice text
REQUEST FOR INFORMATION
1.0 DESCRIPTION
The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Lights: Exam product line as candidate for a VA-wide (otherwise referred to as national ) single Requirement s contract award.
The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award.
The SAC in conjunction with VHA is seeking a qualified source to manufacture Lights: Exam on an agency wide basis. VA intends to award a Brand Name or Equal (BNOE) single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver Lights: Exam to VA medical centers and facilities throughout the United States.
The associated North American Industrial Classification System (NAICS) code for this procurement is 335132 (335122 expired) Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing and the associated size standard is 600 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All quoters must be certified as with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Veteran Small Business Certification (VetCert) database, at https://veterans.certify.sba.gov/ at the time of quote submission.
This notice is for planning purpose only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This RFI is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.
2.0 SCOPE
Examination lights are designed to deliver intense focused lightning directly to specific areas of a patient s body. They are used in physician offices for patient examinations, diagnostic procedures, and to perform minor surgical procedures. These lights emit useful radiation mainly in the visible spectrum. Examination lights are available in stand-alone (free standing), wall-mounted, ceiling-mounted, and table-top/exam-table configurations.
VA estimates the following quantities during the 60-months ordering period:
CLIN
Item Description
UOM
BASE YEAR
OPTION YEAR 1
OPTION YEAR 2
OPTION YEAR 3
OPTION YEAR 4
0001
Ritter 250 LED Exam Light
EA
100
100
100
100
100
0002
Caster Base Accessory for Model 250 Light
EA
100
100
100
100
100
0003
Ritter 253 LED Exam Light - light only - excludes mounting hardware
EA
100
100
100
100
100
0004
Ritter 253 LED Exam Light - Exam Chair Kit - models204/22X/62X - includes light, splines, and chair mounting hardware.
EA
100
100
100
100
100
0005
Ritter 253 LED Exam Light - Exam Chair Kit - model 626 for 32" upholstery and Patient Support Rails - includes light, splines, and chair mounting hardware.
EA
100
100
100
100
100
0006
Ritter 253 LED Exam Light - Procedure Chair Exam Chair Kit - models 230/641/646/647 - includes light, base rails, and chair mounting hardware.
EA
100
100
100
100
100
0007
Ritter 253 LED Exam Light - mobile caster stand kit - includes light & caster stand.
EA
100
100
100
100
100
0008
Ritter 253 LED Exam Light - Wall Mount Kit - includes light, wall mounting bracket and hardware.
EA
100
100
100
100
100
0009
253 LED Light Exam Chair Mounting Hardware Only - 204,22X,604,62X.
EA
100
100
100
100
100
0010
253 LED Light Exam Chair Mounting Hardware Only - 626 w/32" upholstery.
EA
100
100
100
100
100
0011
253 LED Light Procedure Table Base Rail Mounting Hardware Only - 230/641/626/647.
EA
100
100
100
100
100
0012
253 LED Wall Mount Bracket Only.
EA
100
100
100
100
100
0013
253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 28" wide upholstery.
EA
100
100
100
100
100
0014
253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 32" wide upholstery.
EA
100
100
100
100
100
0015
253 LED Light - 630 Procedure Chair Rail Mounting Hardware Only.
EA
100
100
100
100
100
0016
253 Led Light Mobile Caster Stand Only.
EA
100
100
100
100
100
0017
Disposable Sterility light sheaths for 253 Light (5 boxes of 25 per carton).
EA
100
100
100
100
100
0018
255 Single mount Light, 8' Ceiling
EA
100
100
100
100
100
0019
255 Single mount Light, 9' Ceiling
EA
100
100
100
100
100
0020
255 Dual mount Light, 8' Ceiling
EA
100
100
100
100
100
0021
255 Dual mount Light, 9' Ceiling
EA
100
100
100
100
100
0022
255 Mobile Procedure Light
EA
100
100
100
100
100
0023
255 Wall Mount Light
EA
100
100
100
100
100
0024
10' Ceiling mount adapter kit (fits 8' & 9' 255 lights)
EA
100
100
100
100
100
0025
Conversion Kit W/Cover (255 Single to Double light)
EA
100
100
100
100
100
Vendors who propose brands that meet all the salient characteristics (SCs) below should provide that information in the chart below in their response to this Sources Sought Notice.
CLINS
MANUFACTURERS
PART NUMBERS
DESCRIPTION
BASE YEAR
OPTION YEAR ONE
OPTION YEAR TWO
OPTION YEAR THREE
OPTION YEAR FOUR
0001
100
100
100
100
100
0002
100
100
100
100
100
0003
100
100
100
100
100
0004
100
100
100
100
100
0005
100
100
100
100
100
0006
100
100
100
100
100
0007
100
100
100
100
100
0008
100
100
100
100
100
0009
100
100
100
100
100
0010
100
100
100
100
100
0011
100
100
100
100
100
0012
100
100
100
100
100
0013
100
100
100
100
100
0014
100
100
100
100
100
0015
100
100
100
100
100
0016
100
100
100
100
100
0017
100
100
100
100
100
0018
100
100
100
100
100
0019
100
100
100
100
100
0020
100
100
100
100
100
0021
100
100
100
100
100
0022
100
100
100
100
100
0023
100
100
100
100
100
0024
100
100
100
100
100
0025
100
100
100
100
100
The Department of Veterans Affairs (VA) is seeking vendors who can provide Lights: Exam which meet all the following Salient Characteristics (SCs):
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC Literature Map
Midmark Page #
Hillrom Page #
SC 1
Must offer exam and procedure lighting.
Literature Review
Pgs. 3-5
Pgs. 2-4
SC 2
Must offer stand-alone (free standing mobile stand), wall-mounted, ceiling-mounted, and exam table mounting options.
Literature Review
Pgs. 3-5
Pgs. 2-4
SC 3
Must have LED (light emitting diodes) technology.
Literature Review
Pgs. 3-5
Pgs. 2-4
Evaluation Sub-factors
Safety
Safety features and functions of the offered equipment will be evaluated. Areas include but are not limited to the following:
Meets IEC 60601 medical safety standard for US
UL-listed
Design
Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following:
Flex arm
On-off switch
Versatility
Space-saving
Control location
Mounting options
Automatic shutoff
Adjustability of spot size
Performance
Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to:
Positioning capabilities
LED hours of useful life
Illumination
Quality/Construction
Aspects of the construction and quality of material of the device will be evaluated including but not limited to:
Warranty
Illumination
Color-temperature
fc (foot candle) intensity
Focal length
Durability
For each product the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
Full name and address of company
DUNS number/ CAGE Code/ SAM UIE
Business Size
Manufacturer or Distributor
If distributor provide full name, business size and address of manufacturer.
Country of Origin designation for all products.
Ability to provide uninterrupted supply of products on a national scale.
Technical Literature that clearly shows product(s) meet the identified salient characteristics (if submitting an or-equal item).
Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.
All small business, VOSB, SDVOSB distributors shall provide a valid letter of authorization from the manufacturer of the product/brand that you intend to offer. The letter shall be printed on the manufacturers letter head and be no older than 6 months old. The letter shall also clearly state how long your agreement is place with the manufacturer, e.g., 6 month, 4 years, expires 4 years from XXX, end of 2025, etc. The letter shall also be signed by a legally, authorized representative of the manufacturer.
Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.
Files
| File | Type | Posted |
|---|---|---|
| 36C10G24Q0158.docx | DOCX document |
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