618-16-1-6065-0001 Contrast Injectors PM VISN23 (Phillips)

This is a PRESCOLICITATION NOTICE. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA).

The solicitation will be posted on the Federal Business Opportunities (FBO) website on approximately September 23, 2015. Applicable NAICS code is 811219. Other Electronic and Precision Equipment Repair and Maintenance.

Contracting Office Address:

VA Black Hills Health Care System, 113 Comanche Road, Ft. Meade, SD, 57741.

Point of Contact:

Pamela Phillips, Contract Specialist; 605-720-7020

The VA Black Hills Health Care System (NCO 23) is seeking sources to provide equipment maintenance and repair per the following Performance Work Statement.

Performance Work Statement

BAYER/MEDRAD EQUIPMENT SERVICE CONTRACT

1. SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide predictive maintenance (PM) of various VA owned Bayer/ Medradâ„¢ equipment at VISN 23 facilities listed below in accordance with the attached equipment list (Attachment 1)

2. QUALIFICATIONS: To be considered eligible for consideration, offeror must have a field service representative located within 5 hours of each medical center located in VISN 23 (i.e. Iowa, Nebraska, Minnesota, North Dakota and South Dakota) that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Offeror must provide documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

3. SERVICES TO BE PROVIDED:

A. General:

1) Contractor will provide the necessary manpower and supervision to properly execute the Periodic maintenance of the equipment listed in Attachment 1.



2) A "Field Service Report" (FSR) must be generated and a copy given to respective VISN 23 Biomedical Engineering point of contact at each facility (Attachment 2) or designee after each episode of scheduled maintenance.

B. Predictive Maintenance:

1) Predictive Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually.

2) Contractor will furnish any required "PM kits" needed to perform Predictive Maintenance.

C. Certegra Software:

1) Contractor will provide updates to the Certegra software on the injectors listed in Attachment 1 as "Stellent-C"

2) Contractor will provide diagnose and handle reported errors with the Certegra software

3) Contractor will provide services of a qualified representative of Bayer to correct any non-conformance of the Certegra software

4) Contractor will provide customer telephone support for the Certegra software

D. Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to each medical center in VISN 23. Required features include, at a minimum:

1) Serial Number of equipment serviced

2) Any and all work performed on a particular date

3) Predictive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures.

E. New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it.

4. SPECIAL INSTRUCTIONS:

A. Contractor Check-In: The contractor's representative will contact Facilities point of contact as list in Attachment 2, to schedule and check-in prior to performing predictive maintenance services at the respective facilities.



B. Documentation: At the conclusion of each scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering.

5. TERMS AND CONDITIONS:

A. User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment.

B. Exclusions: Service does not include electrical work external to the equipment. The articulating arm for each contrast injector listed in Attachment 1 is not to be included; the maintenance of the arms will be handled by in-house Biomedical Engineering staff.