5kW Antenna Inspection and Preventative Maintenance

The Federal Emergency Management Agency National Community Section seeks annual preventive maintenance and inspection services for 5kW antenna systems at seven nationwide FEMA sites, with proposals due September 11, 2026. The procurement is a Total Small Business set-aside.

Place of performance spans seven FEMA National Radio System locations across the United States. The work involves comprehensive preventive maintenance and inspections on 25 antennas total: 8 Rotatable Log-Periodic (U.S. Antenna Products Model LP 1001CA), 4 Spira-Cone 3001, 7 Spira-Cone 3002, and 6 TCI Model 613-3 Fan antennas, plus associated towers, foundations, conduit, transmission lines, rotators, and ground systems. Inspections must use direct physical methods (climbing, aerial lifts, cranes, or lowering antennas); drones, binoculars, and telescopes are prohibited. The contractor must conduct a minimum of one site visit per consecutive 60-day period and submit inspection and maintenance reports within 30 days of each visit.

Testing requires full frequency sweeps (2.0 to 30.0 MHz) with VSWR measurements and Distance to Fault/Return Loss sweeps using network analyzer equipment. The contractor must supply all labor, personnel, equipment, tools, materials, and supplies under a firm fixed price. Personnel must hold tower climbing certification (minimum two certified per site) and confined space certifications where applicable, comply with OSHA and federal/state/local safety standards, and carry workers' compensation and general liability insurance ($100,000 employer's liability and $500,000 bodily injury). Identification badges and 72-hour advance notice for security vetting are required.

The contract period is one year from award. NAICS code is 237130, Power and Communication Line and Related Structures Construction; PSC is 5985, Antennas, Waveguides, and Related Equipment. Evaluation criteria are technical approach, past performance with similar projects, and price. The Contracting Officer is Erin Cotter at Mt. Weather, Virginia.