2.2.1 RFQ_sam.gov WX01308Y2026T.pdf
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- Solicitation number
- WX01308Y2026T
About this file
This is a Request for Quote (RFQ) issued by the Federal Emergency Management Agency (FEMA) under the Department of Homeland Security for antenna and tower maintenance services at Mt. Weather, Virginia. The RFQ number is WX01308Y2026T, issued on September 2, 2026, with a quote submission deadline of September 11, 2026, at 12:00 PM EST. Erin Cotter, Contracting Officer located at Mt. Weather, VA, is the primary point of contact. The Government will award to the vendor representing best value and requests that quoted prices remain firm for thirty days following the quote submission date.
Offerors must submit three evaluation factors: (1) Technical Approach describing methodologies for accomplishing the Statement of Work requirements, including experience with 5kW antennas, towers, foundations, conduit, transmission lines, ground rings using exothermic welding, antenna sweeps (DTF and VSWR testing), and confined space work certification; (2) Past Performance/Experience with examples of similar projects and any ratings received; and (3) Price with a detailed cost breakdown supporting the firm-fixed price calculation. The Government will evaluate prices for fairness and reasonableness using FAR 15.404-1 techniques including comparison to historical prices, published price lists, independent Government cost estimates, and market research. Offerors must provide their UEI Number and GSA Contract Number (if applicable) with their quotes. Only one award will result from this RFQ. Funding has been obtained in an amount equal to or greater than the Independent Government Cost Estimate.
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| SOW.pdf |
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Text version
SAM.GOV
REQUEST FOR QUOTE (RFQ): WX01308Y2026T
DATE OF ISSUANCE: 9/2/2026
DUE DATE/TIME OF QUOTE: 9/11/2026, 12:00 PM EST
END USER: DHS, FEMA
CONTRACTING AGENCY POC: Erin Cotter, Contracting Officer
TITLE & LOCATION: Contracting Officer, Mt. Weather, VA
EMAIL: erin.cotter@fema.dhs.gov
You are requested to provide firm-fixed pricing for the services specified in the Statement of Work (SOW). Funding has been obtained for this proposed procurement in an amount equal to or greater than the Independent Government Cost Estimate (IGCE). The Government requests pricing for the services listed in the SOW to be in effect for thirty (30) days after the date of your RFQ response. Award will be made to the vendor that represents the best value to the Government. The technical approach should not include prices. The technical approach and Past Performance/Experience will be evaluated and assigned a confidence rating. Confidence ratings are as follows:
• High Confidence: The Government has high confidence the offeror understands the requirement, proposes a sound approach, and will be successful with little or no Government intervention.
• Some Confidence: The Government has some confidence the offeror understands the requirement, proposes a sound approach, and will be successful with some Government intervention.
• Low Confidence: The Government has low confidence the offeror understands the requirement, proposes a sound approach, or will be successful even with Government intervention.
The price breakdown should be provided as a separate document.
PROPOSAL INSTRUCTIONS:
Factor 1: Technical Approach
• The Offeror must describe their technical methodologies, techniques, processes, plans and other information for accomplishing SOW technical requirements.
Factor 2: Past Performance/Experience
• The offeror shall provide past performance examples for similar jobs to demonstrate like experience. If ratings were provided for those jobs please provide the ratings received. Please provide information to demonstrate experience maintaining: 5kW Antennas, Towers, Antenna
Foundations, Conduit and Transmission Line, Ground Rings using exothermic welding, performing Sweep, DTF and VSWR testing.
Factor 3: Price
• The Offeror’s quoted price must provide a cost breakdown to show how the final firm fixed price amount was calculated.
EVALUATION CRITERIA:
Factor 1: Technical Approach
The Government will evaluate the Offeror’s technical methodologies, techniques, processes, plans and other information for accomplishing SOW technical requirements in accordance with the below factors:
• Experience installing, maintaining, and inspecting high powered antenna.
• Experience installing, maintaining, and inspecting towers/antenna support structures.
• Experience installing, maintaining, and inspecting tower foundations.
• Experience installing, maintaining, and inspecting conduit.
• Experience installing, maintaining, and inspecting transmission line.
• Experience installing, maintaining, and inspecting ground rings using exothermic welding.
• Experience performing antenna sweeps i.e. Distance to Fault (DTF) and Voltage
Standing Wave Ratio (VSWR).
• Confined space work and certification.
Factor 2: Past Performance
• Examples of similar or same projects to demonstrate experience.
• Any ratings provided for past performance examples.
Factor 3: Price
Cost/Price will be evaluated to ensure that the final agreed-to price is fair and reasonable. In evaluating price, the Government will follow the proposal analysis techniques from FAR 15.404-1.
Examples of such techniques include, but are not limited to the following:
• Comparison of proposed prices received in response to the solicitation. Normally, adequate price competition establishes a fair and reasonable price.
• Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items. This method may be used for commercial items including those “of a type” or requiring minor modifications.
• Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.
• Comparison of proposed prices with independent Government cost estimates.
• Comparison of proposed prices with prices obtained through market research for the same or similar items.
Please provide the additional information below if you would like your offer to be considered for award and see the SOW for specific details of this requirement.
TOTAL QUOTE AMOUNT $______________________
ADDITIONAL INFORMATION TO BE PROVIDED BY THE OFFEROR:
a. UEI Number: __________________
b. GSA Contract Number (if applicable): ________________
NOTE: Only one award will result from this RFQ.
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