5840--Radar Signs FY23-Combined Synopsis/Solicitation

36C24923Q0084 Combined Synopsis-Solicitation for Commercial Items

Effective Date: 02/01/2022

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 with an effective date of 30 December 2022.

This solicitation is set-aside for 100% for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339950, with a small business size standard of 500 employees.

The FSC/PSC is 5840.

The Veterans Health Administration (VHA) Network Contracting Office (NCO) 9 has a brand name or equal requirement for the following commercial items for the James H. Quillen VA Medical Center located at Corner of Lamont Street and Veterans Way, Mountain Home, TN 37684, is seeking to purchase Solar LED Radar Speed Signs.

All interested companies shall provide quotations for the following:

Line Item

Description

QTY

Unit

Unit Price

Total Price

0001

TC-600SBOX Full Matrix 50 watt solar powered 15 MPH radar signs with LED displays (including mounting brackets for each).

6

EA

0002

RS019 standard faceplates (includes hardware kit for each)

6

EA

0003

AA063 universal pivot pole mount bracket sets (includes tilt feature)

6

EA

0004

SL00xx ) regulatory speed limit signs

6

EA

0005

AR005 sign extender brackets for regulatory speed limit signs

6

EA

0006

AC027 large pole clamp sets (solar panel brackets)

18

EA

0007

RH003 7 12' Aluminum Pole (4.5" OD) with square breakaway base & pole cap

6

EA

0008

CF001 concrete form for round aluminum poles with PELCO base that includes sono-tube guide for cement base with 4 pre-mounted anchor bolts & piece of rebar

6

EA

0009

AA073 heavy duty lock for universal pivot bracket

6

EA

0010

SS002 Street-Smart Data Collection Lifetime license (per each sign) to include charts, graphs, and tables that provide weekly, daily, and hourly. (NO recurring fees)

6

EA

0011

AA041 50-watt solar panel, standard (includes mounting brackets)

6

EA

0012

RW002 two-year warranty for products and turnaround time to repair after receipt (includes parts & labor)

6

EA

0013

SH600SB Ground Shipping

1

EA

Salient Characteristics for Solar LED Radar Speed Signs

1) Essential/significant physical, functional, or performance characteristics.

The MTN Home, Police Service, Department of Veterans Affairs is requesting solar powered radar signs with backup batteries in addition to required mounting items for existing poles.

Salient Characteristics

Must include (6) Full Matrix 50 watt solar powered 15 MPH radar signs with LED displays (including mounting brackets for each).

Must include solar powered life span of an estimated 100,000-hour to recharge batteries.

Must include back-up batteries.

Must include Wi-Fi Enabled with communication range up to 300 feet (no internet required) for programable radar sign system.

Must include software update capabilities.

Must include K Band Radar type that is FCC part 15 compliant.

Must include a sensor range that detects vehicles up to 300 feet.

Must include (6) standard faceplates (includes hardware kit for each).

Must include (6) universal pivot pole mount bracket sets (includes tilt feature).

Must include (6) regulatory speed limit signs.

Must include (6) sign extender brackets for regulatory speed limit signs.

Must include (18) large pole clamp sets (solar panel brackets).

Must include (6) 7 12' Aluminum Pole (4.5" OD) with square breakaway base & pole cap.

Must include (6) concrete form for round aluminum poles with PELCO base that includes sono-tube guide for cement base with 4 pre-mounted anchor bolts & piece of rebar.

Must include heavy duty lock for universal pivot bracket.

Must include Street-Smart Data Collection Lifetime license (per each sign) to include charts, graphs, and tables that provide weekly, daily, and hourly. (NO recurring fees).

Must include 50-watt solar panel, standard (includes mounting brackets).

Must include two-year warranty for products and turnaround time to repair after receipt (includes parts & labor).

Must include ground shipping.

END OF SALIENT CHARACTERISTICS

The desired ultimate completion date for this project is 03/30/2023, assuming the contract is awarded no later than 01/30/2023. If you cannot meet this time frame, please propose an alter date/lead time on the quote.

Quote shall specify a specific delivery date or number of days after receipt of order (ARO).

Place of Delivery

James H. Quillen VA Medical Center

Building 205 Warehouse

Corner of Lamont Street and Veterans Way

Mountain Home, TN 37684

Country:

UNITED STATES

The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Title

Date

52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

Jun 2020

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

Oct 2018

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

Aug 2020

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

Nov 2021

52.212-4

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS

Nov 2021

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS

May 2022

52.222-3

CONVICT LABOR

Jun 2003

52.222-19

CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES

Jan 2022

52.222-26

EQUAL OPPORTUNITY

Sep 2016

52.222-35

EQUAL OPPORTUNITY FOR VETERANS

Jun 2020

52.222-36

EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

Jun 2020

52.222-50

COMBATING TRAFFICKING IN PERSONS

Nov 2021

52.223-18

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

Jun 2020

52.225-1

BUY AMERICAN-SUPPLIES

Nov 2021

52.225-2

BUY AMERICAN CERTIFICATE

Feb 2021

52.225-13

RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

Feb 2021

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT

Oct 2018

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

Nov 2021

852.203-70

COMMERCIAL ADVERTISING

May 2018

852.211-70

EQUIPMENT OPERATION AND MAINTENANCE MANUALS

Nov 2018

852.212-70

PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISTION OF COMMERCIAL ITEMS

APR 2020

852.219-10

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET ASIDE (DEVIATION)

Nov 2020

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Nov 2018

852.246-71

REJECTED GOODS

Oct 2018

The Contractor shall comply with the FAR clauses in FAR 52.212-5(b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

52.219-28, Post Award Small Business Program Representation (SEP 2021)

52.219-33, Nonmanufacturer Rule (SEP 2021)

52.222-3, Convict Labor (JUN 2003)

52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022)

52.225-1, Buy American--Supplies (OCT 2022)

52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (DEC 2022)

52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

52.242-5, Payments to Small Business Subcontractors (JAN 2017)

The following provisions apply to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Title

Date

52.204-7

SYSTEM FOR AWARD MANAGEMENT

Oct 2018

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

Aug 2020

52.211-6

BRAND NAME OR EQUAL

Aug 1999

52.212-1

INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

Nov 2021

52.212-2

EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Nov 2021

52.212-3

OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERICIAL ITEMS

Dec 2022

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

Instructions for the Preparation of Quotes

Offeror shall provide the following documentation for the quote to be considered:

A completed Price Schedule (to include pricing for all Line Items), located on pages 2 and 3 of this document.

An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products.

Delivery Date of quoted products.

A letter from the OEM, confirming the quoted items are in stock and the delivery date included in the Offeror s quote is accurate.

For quoted equal items, descriptive detail and product literature that fully demonstrates product equality.

Evidence of being a Vendor Information Pages (VIP) verified Service-Disabled Veteran-Owned Small Business (Veteran Small Business Certification (sba.gov)).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Addendum to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

In accordance with FAR 13.16-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government.

Salient Characteristics are located within the Schedule on pages 2 and 3 of this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details.

The following are the decision factors:

The following factors shall be used to evaluate offers: Past Performance, Date of Delivery, and Price. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

Past Performance. The past performance evaluation will be based on the Contracting Officer s knowledge of and previous experience with the supply being acquired and a review of the Contractor Performance Assessment Reporting (CPARS) and/or other available information.

Date of Delivery. An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government.

Price. Offerors shall provide the unit price and extended price for the item listed above. The extended price will be evaluated as the overall price. (Note: Any delivery or freight charges shall be rolled into the item unit price as appropriate, via FOB Destination)

(End of Provision)

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00AM CT, on January 19, 2023, via email to Lara.Hampton@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 10:00AM CT on January 17, 2023, via the same email address. Questions received later than this time/date may not receive a response.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Lara Hampton

Contract Specialist

Network Contracting Office 9

Lara.Hampton@va.gov

~END OF SOLICITATION~