4TH quarter extra #2

Dear Vendor:
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Ray Brook, New York, Contracting Officer for the acquisition of various subsistence products. This package contains all the necessary information for submitting a request
for quote for evaluation. In submitting the request for quote, vendors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content,
format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to date information about this
solicitation. All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be
registered in the CCR database. Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee's DUNS number into the CCR database. As of January 1, 2005, all potential offerors are required to complete the annual
representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information isincluded in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors-Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offeror Representations and Certifications with your quote. Failure to
complete either of these registration procedures outlined in this solicitation may result in elimination from consideration for award.
The Government intends to make multiple fixed price awards to the offerors (bidders) offering the lowest price and who conform to all requirements of the solicitation. Individual credit card orders
will be issued for all items under $30,000. The Government reserves the right to award by line item or in aggregate. Each offeror/bidder shall carefully read and review each line item offered for bid, paying close
attention to the size of the container, description and number of units of issue, etc., requested prior to offering your price. If you need to offer a substitute, please indicate the changes for the item you are bidding on.
Offers shall be received on or before the deadline of August 23, 2009 3 P.M. Eastern Standard Time, via mail or fax.
Mailed quotes shall be submitted to the following address:

Travis Cayea, Supervisory Contract Specialist
Federal Correctional Institution
PO Box 300
Ray Brook, NY 12977
Faxed:
Travis Cayea, Supervisory Contract Specialist 518-897-4210
Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered.
Please email tcayea@bop.gov if you have any questions.
Product delivery is to Federal Bureau of Prisons
FCI Ray Brook
Institution Warehouse
128 Old Ray Brook Road
Ray Brook, New York 12977
Sincerely,
Travis Cayea
Supervisory Contract Specialist

ADDITIONAL INFORMATION TO QUOTERS
Delivery schedules will be strictly enforced. Failure to deliver within the established time frames
will be considered non-conformance and subsequent quotes received for future requirements will
not be considered for 1 year.
All items must be as specified in the solicitation. All items will be closely inspected. Items may require thawing and cooking to determine compliance to the specification. Receipt of delivery will be conditional for a period of 3 business days to allow for adequate examination and testing.
Items which are conditionally received and found to be unacceptable, must be picked up at the vendors expense within 14 calendar days of notification of non-compliance. If product is not picked up within this time frame, it will be disposed of and the vendor will be charged this amount.
Deliveries must be palletized.
All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.
All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused.
Case size quoted (weight and or quantity) must be clearly indicated on line item quoted.