4510--339113 | Sources Sought / Request for Information | Therapeutic Patient Bathing System Replacement | Coatesville VA Medical Center
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24426Q0456
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- PSC
- 4510 Plumbing Fixtures And Accessories
- Place of performance
- Department of Veterans Affairs Coatesville VA Medical Center Coatesville PA 19320, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 4, through the Coatesville VA Medical Center, is seeking sources for the replacement of two therapeutic patient bathing systems currently in use. This Sources Sought Notice and Request for Information (RFI) is not a formal solicitation but rather market research to gather industry information prior to issuing a formal solicitation. The requirement involves procuring and installing two new therapeutic patient bath units that meet specified salient characteristics, including the ability to accommodate patients weighing at least 353 pounds and fit within existing installation spaces of 90"x33"x41" without requiring significant plumbing or construction modifications. The Cascade Alcove Spa (model 361910-1A) manufactured by Penner Patient Care is identified as the acceptable baseline product, though equivalent alternatives meeting all specifications are permitted. Responses are due by April 8, 2026 at 3:00 PM Eastern Time, and interested vendors must submit company information, SAM Unique Entity Identifier, points of contact, capability demonstrations, applicable contract vehicles, and socioeconomic status documentation to Contract Specialist Eric Christy at Eric.Christy@va.gov. The government is seeking information to determine whether the draft Statement of Work provides sufficient detail for accurate quoting, whether potential vendors offer compliant bathing systems, and whether installation services present capability constraints.
This procurement carries no set-aside designation and the current contractor operating the existing ARJO Freedom Bath II units has not been identified as a potential incumbent. The procurement is classified under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a small business size standard of 800 employees, and is coded under PSC 4510 for Plumbing Fixtures and Accessories. While no specific contract value or award amount is disclosed in this pre-solicitation notice, the scope includes disconnecting and removing two existing bath units, delivering and installing two new units within one day per location at Building 138, providing staff training, technical manuals, and a minimum one-year warranty covering defects in material and workmanship. All work must be completed at the Coatesville VA Medical Center located at 1400 Black Horse Hill Road, Coatesville, PA 19320, with delivery to the CLC Warehouse. Interested offerors must be registered in the System for Award Management (SAM) at sam.gov to be eligible for future contract award, and any subsequent formal solicitation will require all interested parties to respond to the official announcement.
Notice text
This is a SOURCES SOUGHT NOTICE (SSN) and REQUEST FOR INFORMATION (RFI) only. Responses to this notice will be used for information and planning purposes as part of market research. No quotes are being requested or accepted at this time with this notice. Responders are solely responsible for all expenses associated with responding to this notice.
The Department of Veterans Affairs, Coatesville VA Medical Center located at 1400 Black Horse Hill Road, Coatesville, PA 19320 has a requirement for the replacement of therapeutic patient bathing systems. This will include disconnecting the two existing ARJO bath units (Freedom Bath II) as well as the purchase, delivery, and potential installation of two new therapeutic patient bath units which meet the salient characteristics outlined within the draft Statement of Work. Any replacement tubs must be installed in the existing space without significant plumbing or construction remodel efforts; the existing plumbing hot/cold water supply and drains can not be relocated. The Draft Statement of Work and Attachment 1 provides the salient characteristics, scope, and drawings of the installation areas.
The North American Industry Classification System (NAICS) code being considered for this procurement is 339113, Surgical Appliance and Supplies Manufacturing. The Small Business Size Standard is 800 employees.
Information is being requested from industry to determine the following:
Does the draft Statement of Work and Attachment 1 provide enough information for offerors to submit an accurate quote, if not please identify any other essential information which would be needed.
Does your business provide a bathing system which meets the listed salient characteristics?
Are the installation services a limiting factor in your business s capability to fulfill this requirement, or can you meet all requirements outlined in the draft Statement of Work?
Interested and capable sources are requested to respond to this notice with the following information:
Company name
SAM Unique Entity Identifier (UEI)
Company s address
Point of Contact information (i.e. title, phone number and email address)
Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements.
GSA Federal Supply Schedule contract number or other applicable contract vehicle contract number, if within scope of this effort (if applicable).
Company s type of business (small or large) and socioeconomic status whether Service Disable Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged, etc. If applicable, Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in the SBA s Small Business Search.
All responses shall be submitted in writing via email no later than April 8th, 2026 at 3:00 PM Eastern time to Eric Christy at Eric.Christy@va.gov.
Simply responding as an interested party does not constitute your company as a source. Interested parties must provide the above requested information. After reviewing the responses to this notice, a solicitation announcement may be published on the SAM or GSA in the near future. Responses to this announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming solicitation announcement, in addition to responding to this notice. All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts
Files
| File | Type | Posted |
|---|---|---|
| P09 Draft SOW Whirlpool Tubs COA.docx | DOCX document | |
| 36C24426Q0456.docx | DOCX document | |
| P09 Attachment A - Building 138 Tub Rooms.pdf |
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