42D RSG (NJARNG) pre-deployment yellow ribbon event
Closed Solicitation Posted
- Solicitation number
- PANNGB-25-P-0000-011784
- Agency
-
New Jersey National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- New Jersey, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army New Jersey Army National Guard is seeking a local vendor to provide services for a Pre-Deployment Yellow Ribbon Event on June 28, 2025. The solicitation requires a venue within 20 miles of Princeton, New Jersey to host approximately 200 military personnel and support staff, with specific requirements for light refreshments, lunch meals, conference space, and audio-visual equipment. The procurement will be conducted as a Request for Quotation (RFQ) under full and open competition, with a preference for small businesses. Evaluation criteria will prioritize price, with past performance considered as a secondary factor, and the government intends to make an award without extensive discussions. Vendors must submit quotes by June 4, 2025, and can submit questions about the solicitation no later than 4:00 PM EST on May 28, 2025, directly to John Moreland via email.
There are no specific set-aside designations for this contract, though small businesses are preferred. The solicitation covers three Contract Line Item Numbers (CLINs): 200 light refreshments and lunch meals, one audio/visual equipment package, and one conference space, all to be priced as unit and total dollar amounts. Vendors must provide a sample menu and include comprehensive company information such as CAGE Code, SAM.gov Unique Entity ID, and Federal Tax Identification. The event requires a main presentation room with specific technical requirements, including a 9x16 screen, projector, and podium, with catering that offers 80% standard protein options and 20% non-animal protein alternatives. All services will be performed in New Jersey, with the contractor responsible for event setup, teardown, and ensuring free parking and water stations for attendees.
Notice text
This is a combined synopsis/solicitation for light refreshments, lunch meals, conference space and audio-visual equipment usage for the New Jersey Army National Guard. The event venue must be within a 20-mile radius of Princeton, New Jersey (NJ venues only), as supplemented with additional information included in this notice. ONLY QUOTES FROM VENDORS WITHIN THE PREVIOUSLY MENTIONED LOCAL AREA WILL BE ACCEPTED; NO THIRD-PARTY VENDORS WILL BE CONSIDERED FOR AWARD. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025. This procurement is Full and Open Competition with preference given to Small Business. The NAICS codes are 722320 and 721110. The basis for award is Price. Past Performance will be evaluated although will be a less significant evaluation factor than Price. The government intends to evaluate quotes and make an award without discussions (except clarifications as described in FAR 15.306(a)). The government intends to issue a single, firm-fixed-price award.
The following commercial items are requested in this solicitation:
CLIN 0001: Light Refreshments and Lunch Meals – 28 June 2025; QTY: 200
CLIN 0002: Audio/Visual Equipment – 28 June 2025; QTY: 1
CLIN 0003: Conference Space – 28 June 2025; QTY: 1
To be quoted as Unit Price and Total Dollar Amount.
Details of required facilities, equipment, services, and meal items are provided in the attached Statement of Work (Attachment 1). Offerors shall include sample menu with their quotes.
Quotes must include the company name, address, contact name and title, phone number, e-mail address, Commercial and Government Entity (CAGE) Code, SAM.gov Unique Entity ID (UEI) and Federal Tax Identification.
Please refer to Attachment 2 for the provisions and clauses applicable to this solicitation. All Representations and Certifications shall be completed within the contractor's profile on the System for Award Management (SAM), www.sam.gov.
Vendors may submit questions related to this solicitation no later than 4:00PM EST on Wednesday, 28 May 2025, to John Moreland via email at john.m.moreland.mil@army.mil.
Quotations must be submitted no later than the specified closing date and time of this solicitation via e-mail to john.m.moreland.mil@army.mil.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1- 42ND RSG_PRE Deployment SOW_28JUN2025.pdf | ||
| Attachment 2 - Provisions and Clauses.pdf |
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