4120--Equipment: Portable AC Units

The Lake City VA Medical Center, operating under the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8, is seeking to procure ten portable air conditioning units with minimum cooling capacity of 12,000 Btu/h along with ten ceiling tile duct kits to serve as backup cooling solutions during air handler breakdowns, extended maintenance periods, and construction-related disruptions. The equipment must meet specific technical specifications including programmable control panels, single-phase 115V operation, centrifugal fan types, hermetic rotary compressors, R410-A refrigerant, 5-gallon condensate tanks, operating temperature range of 65-95 degrees, and maximum sound level of 61 dB(A). Award will be made on a best-value basis with evaluation criteria considering technical capability, realistic delivery schedule, and price, with technical and delivery factors weighted as more important than price. Interested vendors must submit questions by Monday, March 30, 2026, at 11:30 AM Eastern Time, and quotes are due by Thursday, April 2, 2026, at 5:00 PM Eastern Time via email to scott.brickey@va.gov.

This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS Code 333415, with all FAR Part 12 commercial procedures applicable. The anticipated delivery timeframe is thirty days after receipt of order to the Lake City VA Medical Center at 619 South Marion Avenue, Lake City, Florida 32025, with accepted delivery hours Monday through Friday, 8:00 AM to 4:30 PM, excluding federal holidays. The contracting officer is Scott K. Brickey at the Network Contracting Office 8 (NCO-8) located in Gainesville, Florida, and can be reached at scott.brickey@va.gov or 352-283-2837. No current contractor information or specific budget range was disclosed in the solicitation notice. The procurement is being conducted under Solicitation Number 36C24826Q0495 with Product Service Code 4120.