4110--NX EQ Freezers Lab

Number:

36C10G24Q0026

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0026 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-02, dated 22 January 2024.

Requirement Description:

VA has a requirement to purchase Freezers Lab to deliver patient care at its VA Medical Centers around the country. The Freezers: Lab are designed to store laboratory products and samples. These freezers are usually made with a corrosion-resistant interior, minimizing the risk of adulteration, contamination, and/or corrosion of contents; Freezers: Lab provide dependable long-term storage.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415 Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing: 4110 Refrigeration Equipment and the associated size standard is 1,250 employees. This procurement action is issued as SDVOSB set aside.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Follett Products, LLC or equal Freezers: Lab and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ FREEZERS LAB. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ FREEZERS LAB.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract and Conditions -- Commercial Items, applies to this acquisition and a statement regarding Terms any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on March 20, 2024, to Contract Specialist, Kimberly LeMieux at Kimberly.LeMieux@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on April 05, 2024, to Contract Specialist, Kimberly LeMieux at Kimberly.LeMieux@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Freezers: Lab product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirement contract award.

Freezers: Lab are designed to store laboratory products and samples. These freezers are usually made with a corrosion-resistant interior, minimizing the risk of adulteration, contamination, and/or corrosion of contents; Freezers: Lab provide dependable long-term storage.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Freezers: Lab to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one 12-month base period with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the offeror indicate that each product being offered as an equal product to the Follett Products, LLC. Freezers: Lab. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

CLIN #

Manufacture

Part Number

Description

0001

Follett Products, LLC

FZR25-LB-RHTKPS

Upright freezer with 24.6 cu ft of nominal capacity. (4) full, epoxy-coated shelves, adjustable in 1/2" (1.27 cm) increments. Environmentally responsible R404a refrigeration system to include an integral top-mounted module with 3/4 hp compressor and air-cooled condenser. 7" LCD capacitive touchscreen with user selectable C or F. Event and data logging with USB download capability. Air circulation system to duct air through back plenum openings with front face return. Storage area to be insulated with CFC-free, high density polyurethane foam. 9' (2.7 m) power cord with NEMA 5-20 90º hospital-grade plug. UL listed. right hinged; solid heated door; keypad.

0002

Follett Products, LLC

FZR25-LB-LHTKPS

Upright freezer with 24.6 cu ft of nominal capacity. (4) full, epoxy-coated shelves, adjustable in 1/2" (1.27 cm) increments. Environmentally responsible R404a refrigeration system to include an integral top-mounted module with 3/4 hp compressor and air-cooled condenser. 7" LCD capacitive touchscreen with user selectable C or F. Event and data logging with USB download capability. Air circulation system to duct air through back plenum openings with front face return. Storage area to be insulated with CFC-free, high density polyurethane foam. 9' (2.7 m) power cord with NEMA 5-20 90º hospital-grade plug. UL listed. left hinged; solid heated door; keypad.

0003

Follett Products, LLC

FZR25-PL-RHTKPS

Upright -30C plasma freezer, single door, 24.5 cu ft capacity, with LCD touch screen user interface, right-hinged stainless steel door with ADA-compliant full-length locking handle, stainless steel construction on interior/exterior, integral data and event logging, user-programmable temperature display and integral alarming functions, 6" chart recorder, heavy-duty dual casters, 8 stainless steel full-extension drawers. Meets AABB and FDA requirements for storage of blood plasma at -30C. Voltage: 115/60. right hinged, keypad.

0004

Follett Products, LLC

FZR25-PL-LHTKPS

Upright -30C laboratory and pharmacy freezer, single door, 24.5 cu ft capacity, with LCD touch screen user interface, right-hinged stainless steel door with ADA-compliant full-length locking handle, stainless steel construction on interior/exterior, integral data and event logging, user-programmable temperature display and integral alarming functions, top temperature probe and 16 oz bottle of glycerine, heavy-duty dual casters, 4 epoxy-coated shelves. Voltage: 115/60. left hinged, keypad.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Follett Products, LLC Freezers: Lab or equal as listed above or equal commodities which meet all the following salient characteristics.

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

APPLICABLE CLINS

PAGE # WHERE SC IS FOUND IN TECHNICAL LITERATURE

SC 1

Freezers: Lab must be medical grade designed to store hospital laboratory products and specimens.

Literature Review

0001-0004

SC 2

Freezers: Lab must have a temperature range between -18 degrees Celsius and -38 degrees Celsius.

Literature Review

0001-0004

SC 3

Freezers: Lab must be upright.

Literature Review

0001-0004

SC4

Freezers: Lab must have a single door with option for right swing or left swing.

Literature Review

0001-0004

SC 5

Freezers: Lab must have a storage capacity between 22 and 26 cubic feet.

Literature Review

0001-0004

SC 6

Freezers: Lab must have a temperature alarm.

Literature Review

0001-0004

SC 7

Freezers: Lab must be 115V. 120V., 60Hz.

Literature Review

0001-0004

SC 8

Freezers: Lab must has casters.

Literature Review

0001-0004

SC 9

Freezers: Lab must have automatic defrost.

Literature Review

0001-0004

SC 10

Freezers: Lab must be designed for blood plasma storage.

Literature Review

0003-0004

SC 11

Freezers: Lab must have a chart recorder

Literature Review

0003-0004

Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ FREEZERS LAB.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ FREEZERS LAB.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ FREEZERS LAB.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ FREEZERS LAB.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ FREEZERS LAB.