40, 000-hours Overhaul Maintenance Trane Chiller #1 at NEC Jakarta
Closed Solicitation Posted
- Solicitation number
- 191D3226R0039
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Jakarta Jakarta Indonesia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for a cooling tower system at the U.S. Embassy in Jakarta, Indonesia, with proposals due August 21, 2026 at 12:00 p.m. local time. Award will be made to the lowest priced, acceptable, responsible offeror; the Government intends to award based on initial quotations without discussions, though discussions may be held with companies in the competitive range if needed.
Place of performance is Jakarta, Indonesia. The specific equipment is an Evapco USS-112-812L cooling tower system with four sets of 25 HP Baldor motors located at the Embassy's 11th floor. The contract is firm fixed-price for a one-year base period with four one-year options, totaling five years potential. Contractors must demonstrate prior experience with comparable cooling tower maintenance services within the past two years and provide client references with contact information. Evidence of necessary local licenses and permits for operations in Jakarta is required.
Scope includes semi-annual and annual preventive maintenance: shutdown procedures, structural inspections, cleaning, lubrication, electrical testing, corrosion control, and operational checks. Pricing must be submitted in Indonesian Rupiah with an 11% Value Added Tax as a separate line item. Contractors must submit the SF-1449, Section I pricing, Section 5 representations and certifications, a strategic maintenance plan addressing work procedures, equipment and materials availability, quality assurance measures, and insurance documentation. All proposals must be in English in MS-Word, MS-Excel, or PDF format (maximum 30MB per file) submitted electronically to JakartaPCUBidding@state.gov. SAM registration and proof of UEI number are mandatory prior to submission. The NAICS code is 811310, and the PSC code is 4130.
Notice text
Enclosed is a Request for Proposal (RFP) for 40,000 hours Overhaul Maintenance Trane Chiller #1 at 11th floor US Embassy, Jakarta. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 21, 2026, at 12.00 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 191D3226R0042- PMSC Cooling Tower - Solicitation.pdf |
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