3910--Vertical Storage System

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking sources for Vertical Carousel Storage Systems to be installed at the Michael E. DeBakey VA Medical Center in Houston, Texas. Specifically, the agency requires three Industrial Rotomat 946 base units with integrated HanelSoft inventory management software for storing sterile surgical instruments in the Sterile Processing Service department. This Sources Sought Notice is a Request for Information (RFI) to identify potential vendors who can manufacture and install these specialized storage systems, with vendors required to provide detailed information about their manufacturing location, business size, and compliance with procurement regulations. The RFI responses will help the VA determine the most appropriate acquisition strategy, which could include a set-aside, sole source, or unrestricted competitive procurement. Interested vendors must submit their responses by January 23, 2025, at 4:00 PM Central Time, with the opportunity falling under NAICS code 333922 for Conveyor and Conveying Equipment Manufacturing.

The procurement will be a single-award, firm-fixed-price contract with a 90-day delivery and installation timeline after order receipt. While no specific set-aside has been predetermined, the VA is interested in vendors with socioeconomic certifications such as SDVOSB, VOSB, HUBZone, or 8A status. Vendors must demonstrate authorized distributor status and access to original equipment manufacturer (OEM) parts, with the size standard for the NAICS code set at 500 employees. The systems require specific technical specifications, including 208V 3-phase power, a pearl grey-grey color scheme, and 36 two-part hinged carriers with a 320-pound capacity per compartment. Installation will occur during normal business hours (8:00 AM - 5:00 PM, Monday-Friday), with the contractor responsible for mechanical installation, electronic component connection, testing, employee training, and cleanup. Safety features must include emergency stop switches, threshold switches, dual drive motors, and LED lighting.