3605--Combi Ovens & Water Treatment System For the Dayton Ohio VA Medical Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Â

This is a request for quote (RFQ), and the solicitation number is 36C25023Q0909. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-04, effective 06/02/2023. The associated NAICS Code is 333310, Commercial and Service Industry Machinery Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all Service Disabled Veteran Owned Small Business (SDVOSB) sources to supply the Dayton VA Medical Center Combi Ovens and a Water Treatment System to support the Nutrition and Food Services. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. This is a 100% SDVOSB Set Aside. This requirement is a Brand Name or Equal requirement to the Convotherm C4 ET 6.20ES (2023 C4 ET 6.20ES-N) and associated items as listed below.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 18, 2023, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.Â

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

2.00

EA

$

$

Convotherm C4 ET 6.20ES (2023 C4 ET 6.20ES-N) Combi Oven

LOCAL STOCK NUMBER: Combi Oven

Funding/Req. Number: 1

552-23-3-121-0163

0002

2.00

EA

$

$

Installation Kit

LOCAL STOCK NUMBER: Installation Kit

Funding/Req. Number: 1

552-23-3-121-0163

0003

2.00

EA

$

$

Disappearing Door

LOCAL STOCK NUMBER: Disappearing Door

Funding/Req. Number: 1

552-23-3-121-0163

0004

2.00

EA

$

$

Water Treatment system

LOCAL STOCK NUMBER: Water Treatment system

Funding/Req. Number: 1

552-23-3-121-0163

0005

1.00

EA

$

$

Stacking Kit

LOCAL STOCK NUMBER: Stacking Kit

Funding/Req. Number: 1

552-23-3-121-0163

0006

1.00

EA

$

$

Installation (First unit)

LOCAL STOCK NUMBER: Installation First unit

Funding/Req. Number: 1

552-23-3-121-0163

0007

1.00

EA

$

$

Water Filter installation

LOCAL STOCK NUMBER: Water Filter install

Funding/Req. Number: 1

552-23-3-121-0163

0008

1.00

EA

$

$

Installation (Second unit)

LOCAL STOCK NUMBER: Installation Second unit

Funding/Req. Number: 1

552-23-3-121-0163

0009

1.00

EA

$

$

Stacking Kit Install

LOCAL STOCK NUMBER: Stacking Kit Install

Funding/Req. Number: 1

552-23-3-121-0163

GRAND TOTAL

$

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STATEMENT OF WORK (SOW)

1. Contract Title. Combi Ovens and Water Treatment System.

2. Background. The Dayton VA has a need to replace the current oven and steam system used at the CLC at the Dayton VAMC due to the current system reaching end of life cycle and needing to be replaced.

3. Scope. Vendor will coordinate with COR to come onsite to the Dayton VAMC, remove current equipment from use and install new equipment. If the vendor will need to have the equipment delivered prior to installation, the vendor will coordinate date with the COR and local Supply Chain.

4. Specific Tasks. Vendor will coordinate with COR to schedule delivery/installation of equipment. Vendor will provide a lead time for equipment on the informal quote provided to the Dayton VAMC. If applicable, packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center, 4100 W Third St., Dayton, OH 45428. Bldg. 320/Rm. GE113A, Dana Hall.

5. Performance Monitoring N/A

6. Security Requirements - The C&A requirements do not apply, and a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. If applicable, all packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center 4100 W Third St., Dayton, OH 45428

e. Inspection and Acceptance Criteria.

Upon installation.

9. Risk Control N/A

10. Place of Performance. Dayton Veterans Affairs Medical Center 4100 W Third St Building 320 room GE-113A, Dayton, OH 45428

11. Period of Performance. Within 30 days of award of contract

12. Delivery Schedule. Will be coordinated with COR.

The 11 Federal Holidays observed by the Federal Government are:

New Year s Day January 1

Martin Luther King s Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth Day June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (MARCH 2023)

FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (DEC 2022)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MARCH 2023)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MARCH 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.]

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 18, 2023 by 5:00 PM EST to gina.crank@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Gina P. Crank

Contracting Officer

Network Contract Office (NCO) 10

Office: 614-625-1236

Email: gina.crank@va.gov