36C25023Q0909.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Gina P. Crank gina.crank@va.gov 614 625 1236

NA

NA

PLACE OF PERFORMANCE

Bldg. 320/Rm. GE113A, Dana Hall

4100 W. Third Street

Dayton OH

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25023Q0909. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-04, effective 06/02/2023. The associated NAICS Code is 333310, Commercial and Service Industry Machinery Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all Service Disabled Veteran Owned Small Business (SDVOSB) sources to supply the Dayton VA Medical Center Combi Ovens and a Water Treatment System to support the Nutrition and Food Services. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. This is a 100% SDVOSB Set Aside. This requirement is a Brand Name or Equal requirement to the Convotherm C4 ET 6.20ES (2023 C4 ET 6.20ES-N) and associated items as listed below.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 18, 2023, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

ITEM INFORMATION

Convotherm C4 ET 6.20ES (2023 C4 ET 6.20ES-N) Combi Oven LOCAL STOCK NUMBER: Combi Oven

Funding/Req. Number: 1

552-23-3-121-0163

Installation Kit LOCAL STOCK NUMBER: Installation Kit

Funding/Req. Number: 1

552-23-3-121-0163

Disappearing Door LOCAL STOCK NUMBER: Disappearing Door

Funding/Req. Number: 1

552-23-3-121-0163

Water Treatment system LOCAL STOCK NUMBER: Water Treatment system

Funding/Req. Number: 1

552-23-3-121-0163

Stacking Kit LOCAL STOCK NUMBER: Stacking Kit

Funding/Req. Number: 1

552-23-3-121-0163

Installation (First unit) LOCAL STOCK NUMBER: Installation First unit

Funding/Req. Number: 1

552-23-3-121-0163

Water Filter installation LOCAL STOCK NUMBER: Water Filter install

Funding/Req. Number: 1

552-23-3-121-0163

Installation (Second unit) LOCAL STOCK NUMBER: Installation Second unit

Funding/Req. Number: 1

552-23-3-121-0163

Stacking Kit Install LOCAL STOCK NUMBER: Stacking Kit Install

Funding/Req. Number: 1

552-23-3-121-0163

STATEMENT OF WORK (SOW)

1. Contract Title. Combi Ovens and Water Treatment System.

2. Background. The Dayton VA has a need to replace the current oven and steam system used at the CLC at the Dayton VAMC due to the current system reaching end of life cycle and needing to be replaced.

3. Scope. Vendor will coordinate with COR to come onsite to the Dayton VAMC, remove current equipment from use and install new equipment. If the vendor will need to have the equipment delivered prior to installation, the vendor will coordinate date with the COR and local Supply Chain.

4. Specific Tasks. Vendor will coordinate with COR to schedule delivery/installation of equipment. Vendor will provide a lead time for equipment on the informal quote provided to the Dayton VAMC. If applicable, packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center, 4100 W Third St., Dayton, OH 45428. Bldg. 320/Rm. GE113A, Dana Hall.

5. Performance Monitoring N/A

6. Security Requirements - The C&A requirements do not apply, and a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. If applicable, all packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center 4100 W Third St., Dayton, OH 45428

e. Inspection and Acceptance Criteria.

Upon installation.

9. Risk Control N/A

10. Place of Performance. Dayton Veterans Affairs Medical Center 4100 W Third St Building 320 room GE-113A, Dayton, OH 45428

11. Period of Performance. Within 30 days of award of contract

12. Delivery Schedule. Will be coordinated with COR.

The 11 Federal Holidays observed by the Federal Government are:

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (MARCH 2023)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (DEC 2022) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (DEC 2022)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) – 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (MARCH 2023) The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 18, 2023 by 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov

Combined Synopsis/Solicitation Notice