2320--dental rental van
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24526Q0378
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532111 Passenger Car Rental
- PSC
- 2320 Trucks And Truck Tractors, Wheeled
- Place of performance
- Department of veterans Affairs Martinsburg VA Medical Center Martinsburg, West Virginia 25405, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 5 is conducting market research through this Request for Information (RFI) and Sources Sought to identify capable vendors for a vehicle lease contract supporting the Martinsburg VA Medical Center in West Virginia. The procurement concerns the lease of one non-CDL box truck measuring 8 to 14 feet in length, equipped with specific features including a non-porous floor and sides, rear-loading capability with a lift gate, equipment straps and tie-downs, climate control maintaining 60F to 72F temperatures, and a 115-volt shore power connection. The truck will transport dental equipment between a newly constructed dental clinic and Building 500 for sterilization processing, with approximately four trips scheduled each weekday. Respondents must submit detailed company information, socioeconomic status documentation, manufacturer/distributor details, current government contract experience, service capability confirmation, invoicing rates, required certifications, and identification of any ambiguities in the requirement by the deadline of 12:00 PM Eastern Time on March 27, 2026, via email to Contracting Officer James Ferro. The government has indicated that this market research will inform both the requirement definition and acquisition strategy, including potential socioeconomic set-asides or full and open competition approaches.
This is a non-competitive Request for Information with no set-aside designation currently applied, though the government notes that Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) firms are preferred and encouraged to respond with SBA certification proof. No incumbent contractor or award value information is disclosed in this pre-solicitation phase. The contract structure consists of one base year with two option years for the single truck lease, representing a potential three-year commitment with ongoing operational requirements. All capable firms are welcome to respond, though small business respondents must provide proof of small business status in accordance with FAR 4.1102 Policy. The government is actively seeking market input regarding appropriate NAICS and PSC coding, suggesting openness to alternative classifications and GSA/FSS Schedule SIN categories that may better reflect the requirement's nature.
Notice text
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This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.
Responses must be submitted by 12:00 PM EST, March 27th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.
The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.
Suggested NAICS: 532111 Passenger Car Rental
Suggested PSC: 2320 Trucks and Truck Tractors, Wheeled
Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.
Product ID#
Product Description
Quantity
Rental Truck:
non-CDL box Truck
1
STATEMENT OF WORK:
I. SUMMARY OF REQUESTED SERVICE: This requirement is for a vehicle lease contract with one base year and two option years, for the lease of one (1) non-CDL box trucks, for use on the VAMC Martinsburg campus located at 510 Butler Avenue, Martinsburg, WV 25405, too include routine vehicle maintenance.
II. BACKGROUND: The Martinsburg VAMC recently completed construction of a new dental clinic on campus. Due to equipment sterilization standards and requirements, there is no way to sterilize dental equipment inside the new dental clinic. Used equipment is to be transported via one truck from the dental clinic to Building 500 on the Martinsburg VAMC campus for processing; clean, sterilized equipment is to be transported via the other truck from Building 500 to the new dental clinic. It is anticipated that each truck will make approximately 4 trips each weekday. Equipment will be loaded and unloaded at ground height, by rolling the equipment carts onto the van/truck via lift gate.
III. PRODUCT DESCRIPTION: The trucks are to meet the following minimal salient characteristics:
TRUCK 2: STERILIZED EQUIPMENT TRUCK
8 to 14 feet long
Non-porous floor and sides Rear-loading with lift gate
Equipment straps/racks/tie-downs
Climate controlled, to maintain temperatures between 60°F and 72°F 115-volt Shore power connection hookup, to maintain climate control
An additional characteristic, preferred but not required, is that trucks are to be visually distinct from each other.
If you are interested, please e-mail the following information:
Company Name:
UEI Number:
Cage Code:
Dun & Bradstreet Number:
Person of Contact (including telephone number and email address).
Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.).
Are you a distributor or a manufacturer?
If you are an authorized distributor, please provide confirmation on Company Letter Head.
If you are a distributor, who is the manufacturer?
Where is the manufacturer located in the world?
Do you currently hold a government contract?
Contract Number?
Type of contract?
Are these particular quoted items under contract?
With whom (GSA, SEWP, etc )?
If GSA what Schedule and SIN?
Can your company provide the service for the listed Department of Veterans Affairs locations?
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Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it s more appropriate?
How do you invoice for this service, including rates?
What Certifications, State and/or Federal, if any must you have to perform this service?
Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.
Please provide estimated rates if possible.
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0378.docx | DOCX document |
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