36C24526Q0378.docx
DOCX document 30 KB Posted
- Attached to
- 2320--DENTAL RENTAL VAN
- Solicitation number
- 36C24526Q0378
About this file
This is a Request for Information (RFI)/Sources Sought document issued by the Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, for market research purposes. The VA seeks to identify capable firms and gather information for planning a future vehicle lease contract. Responses must be submitted by 12:00 PM Eastern Time on March 27, 2026, via email to Contracting Officer James Ferro at james.ferro@va.gov. The contracting office is located at the Martinsburg VA Medical Center in Martinsburg, West Virginia (zip code 25405), with a suggested NAICS code of 532111 (Passenger Car Rental) and PSC code of 2320 (Trucks and Truck Tractors, Wheeled). SDVOSB and VOSB firms are preferred and must provide SBA certification proof; all small business respondents must include proof of small business status per FAR 4.1102 Policy. The government is open to suggestions regarding more appropriate NAICS and PSC codes, as well as potential GSA/FSS Schedule SIN categories.
The requirement is for a one-year base vehicle lease contract with two option years for one non-CDL box truck to support a newly constructed dental clinic at the Martinsburg VAMC campus. The truck must be 8 to 14 feet long with a non-porous floor and sides, rear-loading capability with a lift gate for equipment carts, equipment straps/racks/tie-downs, climate control maintaining temperatures between 60°F and 72°F, and a 115-volt shore power connection hookup. The truck will be used to transport dental equipment between the clinic and Building 500 for sterilization processing, with approximately four trips scheduled each weekday. Respondents must provide company identification information, contact details, socioeconomic status, manufacturer/distributor details, current government contract experience, service capability confirmation, invoicing and rate information, required certifications, and any identified concerns or ambiguities.
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Text version
SUBJECT*
DENTAL RENTAL VAN
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0378 |
| RESPONSE DATE/TIME/ZONE |
| 03-27-2026 12:00 PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 2320 |
| NAICS CODE* |
| 532111 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer James Ferro james.ferro@va.gov 202-745-8000
PLACE OF PERFORMANCE
| ADDRESS |
| Department of veterans Affairs |
Martinsburg VA Medical Center
510 Butler Ave
Martinsburg WV
| POSTAL CODE |
| 25405 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://vaww.washingtondc.va.gov/ |
| URL DESCRIPTION |
| Washington DC VA medical Center |
DESCRIPTION
This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.
Responses must be submitted by 12:00 PM EST, March 27th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.
The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.
| Suggested NAICS: | 532111 – Passenger Car Rental |
| Suggested PSC: | 2320 – Trucks and Truck Tractors, Wheeled |
Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.
| Product ID# |
| Product Description |
| Quantity |
Rental Truck:
non-CDL box Truck
STATEMENT OF WORK:
| I. | SUMMARY OF REQUESTED SERVICE: This requirement is for a vehicle lease contract with one base year and two option years, for the lease of one (1) non-CDL box trucks, for use on the VAMC Martinsburg campus located at 510 Butler Avenue, Martinsburg, WV 25405, too include routine vehicle maintenance. |
| II. | BACKGROUND: The Martinsburg VAMC recently completed construction of a new dental clinic on campus. Due to equipment sterilization standards and requirements, there is no way to sterilize dental equipment inside the new dental clinic. Used equipment is to be transported via one truck from the dental clinic to Building 500 on the Martinsburg VAMC campus for processing; clean, sterilized equipment is to be transported via the other truck from Building 500 to the new dental clinic. It is anticipated that each truck will make approximately 4 trips each weekday. Equipment will be loaded and unloaded at ground height, by rolling the equipment carts onto the van/truck via lift gate. |
III. PRODUCT DESCRIPTION: The trucks are to meet the following minimal salient characteristics:
TRUCK 2: STERILIZED EQUIPMENT TRUCK
· 8’ to 14’ feet long
· Non-porous floor and sides Rear-loading with lift gate
· Equipment straps/racks/tie-downs
· Climate controlled, to maintain temperatures between 60°F and 72°F 115-volt Shore power connection hookup, to maintain climate control
· An additional characteristic, preferred but not required, is that trucks are to be visually distinct from each other.
If you are interested, please e-mail the following information:
1. Company Name:
0. UEI Number:
0. Cage Code:
0. Dun & Bradstreet Number:
1. Person of Contact (including telephone number and email address).
1. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).
1. Are you a distributor or a manufacturer?
3. If you are an authorized distributor, please provide confirmation on Company Letter Head.
3. If you are a distributor, who is the manufacturer?
3. Where is the manufacturer located in the world?
1. Do you currently hold a government contract?
4. Contract Number?
4. Type of contract?
4. Are these particular quoted items under contract?
4. With whom (GSA, SEWP, etc…)?
3. If GSA what Schedule and SIN?
1. Can your company provide the service for the listed Department of Veterans Affairs locations?
1.
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1. Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it’s more appropriate?”
1. How do you invoice for this service, including rates?
1. What Certifications, State and/or Federal, if any must you have to perform this service?
1. Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.
1. Please provide estimated rates if possible.
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