2026 Maxwell AFB Beyond The Horizon - Premium Seating
Closed Pre-Solicitation Posted
- Solicitation number
- 2026BTHMAFB0002
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- PSC
- Not on record
- Place of performance
- Montgomery, Alabama 36112, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 42d Contracting Squadron at Maxwell Air Force Base, Alabama, is seeking qualified vendors to provide premium seating services for the 2026 Beyond The Horizon Open House and Airshow scheduled for April 17-19, 2026. The Department of the Air Force Air Education and Training Command issued this pre-solicitation notice on December 8, 2025, with responses due by December 15, 2025. Contractors must deliver comprehensive premium seating solutions including VIP chalets, flight line club access, preferred seating, and lawn boxes designed to accommodate an estimated daily attendance of 50,000 people. Key qualifications include experience in event management, capability to provide shaded and furnished seating areas with catered lunch service, executive restroom facilities, and both online and onsite ticketing systems. Required insurance coverage includes workers' compensation, general liability, and automobile liability with minimum coverage of $1,000,000 per occurrence, along with compliance with all safety regulations and logistical support requirements including setup, teardown, volunteer training, and equipment security.
This pre-solicitation notice contains no set-aside designation, and no incumbent contractor or current contract award value has been identified. The government has not committed to issuing a formal solicitation and indicates that responses to this sources sought may be incorporated into any future solicitation if one is developed. Respondents should note that this is an exploratory phase to develop acquisition strategy and that no contract will be awarded based on this sources sought submission. The procurement falls under NAICS code 711320 (Promoters of Performing Arts, Sports, and Similar Events without Facilities) with a size standard of $22 million, and interested parties should provide company qualifications, capabilities, customary commercial contract terms, and relevant business classification information in their responses. The event will be managed through the Non-Appropriated Fund Instrumentality (NAFI) at Maxwell Air Force Base, requiring the contractor to manage all financial controls and operational aspects of the premium seating experience.
Notice text
The 42d Contracting Squadron, Maxwell Air Force Base (AFB), AL is seeking sources to provide Premium Seating Services at the 2026 Beyond The Horizon Open House and Airshow event at Maxwell AFB, AL. All feedback and information received may be used to determine the appropriate acquisition strategy.
IMPORTANT NOTES:
A solicitation does not exist for this requirement. The Government does not intend to award a contract on the basis of this sources sought.
If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.
Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.
Oral submissions of information will not be considered in response to this sources sought.
To assist the Government in developing a potential acquisition strategy, please provide the following information:
GENERAL INFORMATION:
Company name, address, point of contact, voice and fax telephone numbers and email address.
Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced- disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 711320 which contains a size standard of $22M, CAGE Code and Unique Entity ID.
Under which NAICS code does your company usually provide the requirements described above. Please provide rationale for your answer if different from NAICS 711320.
Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.
CAPABILITIES:
The Government is seeking qualified, experienced sources interested in providing Premium Seating Services for the 2026 Beyond the Horizon Open House while meeting the requirements of the attached Performance Work Statement (PWS) Draft.
RESPONSES:
Please email responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is 2:00 P.M. Central Standard Time, 15 Dec 2025. Primary POCs are 2d Lt Easton Flamand (Contract Specialist) email: easton.flamand.1@us.af.mil (334) 953-3528 and TSgt Jeremy Rash (Contracting Officer) email: jeremy.rash@us.af.mil (334) 953-3913.
Attachment 1: Performance Work Statement (PWS) Draft
Files
| File | Type | Posted |
|---|---|---|
| PWS Premium Seating.docx | DOCX document |
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