2026 Beyond the Horizon Open House Maxwell AFB - Master Concessionaire
Closed Pre-Solicitation Posted
- Solicitation number
- 2026BTHMAFB0001
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 722330 Mobile Food Services
- PSC
- Not on record
- Place of performance
- Alabama 36112, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 42d Contracting Squadron at Maxwell Air Force Base is seeking qualified sources to provide Master Concessionaire Services for the 2026 Beyond the Horizon Open House and Airshow event scheduled for April 17-19, 2026. The Department of the Air Force Air Education and Training Command is pursuing this pre-solicitation notice to gather information and determine the appropriate acquisition strategy for this requirement. The contractor will have exclusive rights to provide food, non-alcoholic beverages, and novelty items while supplying all necessary infrastructure including tents, booths, equipment, and personnel to support an estimated attendance of 100,000 people. Key qualifications include demonstrated experience in mobile food services (NAICS 722330), the ability to comply with Air Force health and safety regulations, food safety standards per AFI 48-116, and comprehensive operational capabilities. The government is requesting detailed information regarding company background, business type classification, capabilities, and proposed commercial contract terms by the December 15, 2025 deadline. This is a sources sought notice only; no formal solicitation currently exists, and responses may be incorporated into a future acquisition strategy.
This opportunity carries no set-aside designation and no incumbent contractor information has been identified in the available documents. The contractor must secure comprehensive insurance coverage including Workers Compensation ($1 million employer liability), Comprehensive General Liability ($1 million per occurrence), and Comprehensive Automobile Liability ($1 million per person/accident). Specific operational requirements include setting up all booths by 0700 on April 17, 2026, and completing equipment removal by 2200 on April 19, 2026, while maintaining uniform, color-coordinated infrastructure and clearly labeled menus throughout the event. The Non-Appropriated Fund Instrumentality (NAFI) will maintain oversight of operations, including cash handling procedures, point-of-sale systems, inventory tracking, and revenue collection. No specific award value or budget range has been disclosed in this pre-solicitation notice, and respondents should note that they will not be reimbursed for any costs incurred in responding and that proprietary or competition-sensitive information should be avoided.
Notice text
The 42d Contracting Squadron, Maxwell Air Force Base (AFB), AL is seeking sources to provide Master Concessionaire Services at the 2026 Beyond The Horizon Open House and Airshow event at Maxwell AFB, AL. All feedback and information received may be used to determine the appropriate acquisition strategy.
NOTES OF IMPORTANCE:
- A solicitation does not exist for this requirement. The Government does not intend to award a contract on the basis of this sources sought.
- If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.
- Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.
- Oral submissions of information will not be considered in response to this sources sought.
To assist the Government in developing a potential acquisition strategy, please provide the following information:
GENERAL INFORMATION:
- Company name, address, point of contact, voice and fax telephone numbers and email address.
- Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced- disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 722330 which contains a size standard of $9M, CAGE Code and Unique Entity ID.
- Under which NAICS code does your company usually provide the requirements described above. Please provide rationale for your answer if different from NAICS 722330.
- Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.
CAPABILITIES: The Government is seeking qualified, experienced sources interested in providing Master Concessionaire Services for the 2026 Beyond the Horizon Open House while meeting the requirements of the attached Performance Work Statement (PWS) Draft.
RESPONSES: Please email responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is 2:00 P.M. Central Standard Time, 15 Dec 2025. Primary POCs are 2d Lt Easton Flamand (Contract Specialist) email: easton.flamand.1@us.af.mil (334) 953-3528 and TSgt Jeremy Rash (Contracting Officer) email: jeremy.rash@us.af.mil (334) 953-3913.
Attachments (1)
Attachment 1: Performance Work Statement (PWS) Draft
Files
| File | Type | Posted |
|---|---|---|
| 2026_Master Concessionaire.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Planes of Fame Static Display | Air Force Sustainment Center | No set-aside | |
| MiG-17 FighterJet Airshow 2026 | Air Combat Command | Total Small Business | |
| Concessionaire Food & Beverage Services | Oregon National Guard | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity