2025 tinker air show tents tables chairs

The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a small business contractor to provide tents, tables, and chairs for the 2025 Tinker Air Show at Tinker Air Force Base. The solicitation (FA810125R0001) requires a comprehensive rental package that includes a 40' x 100' DV tent with green outdoor carpet, a 40' x 60' SFS entry tent, two 10' x 20' tents, seven 15' x 15' tents, 40 eight-foot tables, and 54 metal folding chairs. Contractors must comply with strict base access requirements, including obtaining Real ID or passport for personnel and submitting detailed entry authorization letters. The government will evaluate proposals using a lowest-priced technically acceptable (LPTA) method, focusing on technical capability and compliance with the Statement of Work. Proposals must be submitted via email by May 15, 2025, with contractors required to be registered in the System for Award Management (SAM).

The contract is a 100% small business set-aside under NAICS category 532289 with a size standard of $12.5 million, targeting businesses in the consumer goods rental sector. The performance period spans June 23-30, 2025, with equipment staging beginning June 23 and full setup to be completed by 1200 hours on June 27. Contractors must adhere to comprehensive safety protocols, including OSHA regulations and specific vehicle operation guidelines. The place of performance is Tinker Air Force Base in Oklahoma City, Oklahoma, with contractors responsible for all shipping costs and replacement of any damaged materials at no additional charge. The solicitation offers two contract line items: one package with flooring and one without, each considered a single lot, and will be awarded based on standard commercial warranties and technical compliance.